Executive Assistant

D.R. Horton; Illinois; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

401(k)

ESPP

Flex Spending

Life & Disability

Paid time off

Company holidays

Job summary

D.R. Horton, Inc. is seeking an Executive Assistant-BLD to support the Division President within the Executive Department. The role emphasizes scheduling, travel coordination, and presenting materials for senior leadership.

You will manage complex projects, prepare memos and reports, and maintain strict confidentiality while coordinating with internal stakeholders. Proficiency with MS Office and communication skills are essential.

Qualifications

• Associate degree or equivalent required.
• 4–6 years of related experience.
• Ability to handle confidential information.
• Strong organizational and multitasking skills.
• Proficiency with MS Office and email.

Responsibilities

• Schedule and organize complex activities for senior management.
• Create and develop presentations for the Division President.
• Manage special projects and coordinate company-wide events.
• Prepare general correspondence, memos, charts, and reports.
• Attend meetings and take notes for documentation.
• Distribute reports electronically and on paper.
• Assist with calendar management and vendor coordination.
• Handle mail, phone, and routine inquiries.
• Support hiring and new employee setup processes.

Skills

Confidentiality

Multitasking

Organization

Communication

Education

Associate degree or equivalent

Tools

MS Office

Email

Job description

Description

D.R. Horton, Inc., the largest homebuilder in the U.S., was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level and first time move-up markets. The Company also provides mortgage financing and title services for homebuyers through its mortgage and title subsidiaries. Please visit our website at www.drhorton.com for more information.

D.R. Horton, Inc. is currently looking for an Executive Assistant-BLD in the Executive Department. The right candidate will provide executive assistance to the Division President.

Essential Duties and Responsibilities

• Schedule and organize complex activities such as meetings, travel, and department activities for all members of the senior management team
• Create and develop visual presentations for the Division President
• Work independently and within a team on special and nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the Division President, which may include planning and coordinating multiple presentations, disseminating information, and organizing company-wide events
• Type and design general correspondence, memos, charts, tables, graphs, business plans, etc.
• Attend upper level manager meetings and take notes for documentation/distribution
• Run/distribute reports both electronically and as hard copies
• Assist the Division President in the management of his/her schedule
• Sort and distribute mail. Open mail and determine the level of priority
• Answer the phone and take messages or field/answer all routine and non-routine questions
• Maintain heavy involvement in complaint resolution
• Possess purchasing duties such as selecting vendors, negotiating contracts, and establishing inventory levels
• Approve ITRsOversee building maintenance including scheduling/contracting pest control, scheduling the annual fire safety inspection of fire extinguishers/signs, acting as a liaison to property management, etc.
• Order office supplies and maintain postage
• Conduct new hire processing and coordinate new employee set up
• Conducts all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company

Qualifications

Education and/or Experience

• Associate degree or equivalent from two-year college or technical school
• Four to six years of related experience and/or training
• Ability to handle confidential information
• Ability to organize and prioritize large volumes of information and calls
• Ability to multi-task and attention to detail
• Proficiency with MS Office and email

Preferred Qualifications

• Meeting planning experience preferred
• Notary Public a plus

Benefits

• Medical, Dental and Vision
• 401(K)
• Employee Stock Purchase Plan
• Flex Spending Accounts
• Life & Disability Insurance
• Vacation, Sick, Personal Time and Company Holidays
• Multiple Voluntary and Company provided Benefits

Salary Range: $60,000 - $90,000

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