Executive Assistant

Manpower Group (USA); Hollister (CA); On-site; USD 39,000 - 44,000; Full time

Job summary

City Government in Hollister, CA is seeking an Executive Assistant to support the Manager’s Office within the Administrative Support Department. The ideal candidate will excel in organization, communication, and proactive problem solving to serve the city effectively.

Responsibilities include confidential office duties for the City Manager, City Attorney, and City Council, plus grant administration, travel coordination, and report preparation.

Qualifications

• Four+ years of secretarial/clerical experience.
• High school diploma with specialized office-practices training.
• Notary Public certification desirable.
• Knowledge of modern office procedures and software.

Responsibilities

• Perform confidential office duties for the City Manager, City Attorney, and City Council.
• Screen calls and visitors; respond to sensitive information requests; handle citizen concerns.
• Interpret city policies, laws, and regulations in inquiries; refer as needed.
• Assist in City Manager’s Office including grant requests and funding applications.
• Coordinate travel, manage schedules, attend meetings, take dictation, and prepare reports.

Skills

Organizational skills

Communication skills

Interpersonal skills

Education

High school diploma with office-practices training

Tools

Office software

Job description

Our client, a municipal government organization, is seeking an Executive Assistant to join their team. As an Executive Assistant , you will be part of the Administrative Support Department supporting the Manager’s Office.The ideal candidate will have excellent organizational skills, strong communication abilities, and a proactive attitude, which will align successfully in the organization.

Job Title: Executive Assistant

Pay Range: $28.00- $32.00

Shift: 8:00 AM- 5:00 PM

What's the Job?

• Perform highly responsible office management and confidential administrative duties in support of the City Manager’s and City Attorney’s Offices and the City Council.
• Screen calls, visitors, and mail; respond to sensitive requests for information and assistance; resolve citizen concerns and complaints.
• Interpret city policies, procedures, laws, and regulations in response to inquiries and complaints; refer inquiries as appropriate.
• Assist in the administration of the City Manager’s Office, including support for Redevelopment projects such as grant requests and funding applications.
• Coordinate travel arrangements, maintain appointment schedules, attend meetings, take dictation, and prepare reports and correspondence.

What's Needed?

• At least four years of increasingly responsible secretarial and clerical experience.
• Completion of the twelfth grade, supplemented by specialized training in office practices.
• Possession of, or ability to obtain, certification as a Notary Public is desirable.
• Knowledge of modern office procedures, computer equipment, and software applications.
• Strong organizational, communication, and interpersonal skills, with the ability to exercise sound judgment and discretion.

What's in it for me?

• Opportunity to serve and support local government operations.
• Engage in meaningful work that impacts the community.
• Work in a collaborative and inclusive environment.
• Develop professional skills and experience in municipal administration.
• Contribute to the effective functioning of city government.

Upon completion of waiting period associates are eligible for:

• Medical and Prescription Drug Plans
• Supplemental Life Insurance
• Short Term Disability Insurance
• 401(k)