Executive Assistant

HawkEye 360; Herndon (VA); On-site; USD 75,000 - 110,000; Full time

Job summary

HawkEye 360 is seeking a proactive Executive Assistant to support the COO and ensure smooth day-to-day operations. You will provide high-level administrative and organizational support to the COO and collaborate closely with senior leadership.

You will manage executive calendars, coordinate complex travel, prepare expense reports in Concur, and draft professional correspondence. This role requires exceptional communication, multitasking, and proactive stakeholder liaison across the organization.

Qualifications

• Bachelor's degree in Business Administration or related field, or equivalent experience.
• Minimum of 3 years in administrative support, preferably for senior executives.
• Proficiency with Microsoft Office Suite; ability to learn new tools quickly.
• Exceptional written and verbal communication skills.

Responsibilities

• Provide executive-level administrative support to the COO and senior leaders.
• Coordinate complex travel arrangements (flights, accommodations, visas, logistics).
• Manage executive calendars, meetings, and engagements.
• Prepare and submit expense reports using Concur.

Skills

Communication

Organization

Multitasking

Interpersonal skills

Education

Bachelor's in Business

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Concur

Job description

HawkEye 360 is seeking a proactive Executive Assistant to support the COO and ensure the smooth day-to-day operations of the team.

As the Executive Assistant, you will provide high-level administrative and organizational support to the COO and collaborate closely with senior leadership. You'll play a vital role in managing executive calendars, coordinating complex travel, and supporting communications across the organization.

Your main responsibilities will be:

• Provide executive-level administrative support to the President of the COO.
• Manage and coordinate complex travel arrangements, including flights, accommodations, visas, and logistics.
• Oversee scheduling and facilitate executive calendars, meetings, and engagements.
• Prepare and submit expense reports using Concur.
• Schedule and attend meetings on behalf of the executive; take accurate notes and record minutes.
• Prioritize and manage multiple projects and requests, ensuring the executive is well-informed and prepared.
• Serve as a liaison with internal and external stakeholders, anticipating and addressing needs proactively.
• Handle general office duties such as maintaining records, ordering supplies, and basic bookkeeping.
• Draft professional correspondence, memos, reports, and other documents for senior staff.
• Perform additional duties as assigned to support team operations.

Your skills and qualifications:

Essential education and experience:

• Bachelor's degree in Business Administration or a related field, or equivalent experience.
• Minimum of 3 years of experience in an administrative support role, preferably supporting senior executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); ability to quickly learn new tools and platforms.
• Exceptional written and verbal communication skills.
• Strong interpersonal skills and the ability to work collaboratively across departments.
• Excellent organizational, problem-solving, and critical thinking skills.
• Ability to multitask, prioritize effectively, and manage shifting deadlines in a fast-paced environment.

We offer a compensation package that includes a competitive base salary plus annual performance bonus and benefits. We consider many factors when determining salary offers, such as candidate's work experience, education, training & skills, as well as market and business considerations. We are also open to considering candidates with experience and qualifications at a different level than required in a job posting, which may affect the compensation package offered.

Salary Range

$75,000—$110,000 USD

Company Overview:

HawkEye 360 is equipping defense, intelligence, and national security leaders with mission-critical signals intelligence to enable faster, better decision making. By detecting, geolocating, and characterizing radio frequency emissions worldwide, HawkEye 360 delivers trusted domain awareness and early warning indicators to the US Government and allied partners. Our space-based collection, proprietary signal processing, and AI-powered analytics transform knowledge of RF spectrum into a strategic advantage. Proven by operational mission success, HawkEye 360 is redefining how signals intelligence strengthens national and global security.

HawkEye 360 is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.