Executive Assistant

W3Global; Grove City (Mercer County); On-site; USD 57,308,000 - 65,904,000; Full time

Benefits offered by this job

In-office position

Job summary

W3Global in Grove City, PA seeks an in-office Executive Assistant to support high-level executives with day-to-day administrative tasks. You will handle calls, mail, client greetings, typing, and filing, ensuring smooth office operations.

The role involves coordinating with clients, scheduling attorney appointments, and maintaining the filing system while handling confidential information with discretion.

Qualifications

• High school diploma or GED.
• Proficient with Microsoft Office.
• Able to handle confidential information and meet tight deadlines.
• Strong time management, organizational, and communication skills.
• Able to work with others and take direction.

Responsibilities

• Report incoming information like phone calls, messages, memos, and emails to an executive.
• Act as the main contact for the high-level executive.
• Take care of office management duties such as ordering filing systems and keeping track of office equipment and supplies.
• Schedule appointments for attorneys with clients.
• Type estate plan documents per attorney's notes and instructions.
• Coordinate with clients.

Skills

Time management

Communication

Team collaboration

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Executive Assistant | Grove City, PA

We're looking for a professional, proactive, highly organized executive assistant to play a key role in our growing team. This is an in-office (not remote) position. You'll be responsible for assisting our high-level executives with administrative duties such as answering phone calls, sorting and delivering mail, greeting clients at the door, typing documents, and managing our office filing system. If you love the idea of stepping into a versatile role and working closely with leadership, we want to hear from you!

About Us

We are a three-lawyer law firm with the highest reputation for service, ethics, and results, located in Grove City, PA, serving all of western PA. Our practice areas consist of estate administration, estate planning, real estate, business consultation, and formation.

Responsibilities

• Report incoming information like phone calls, messages, memos, and emails to an executive
• Act as the main point of contact the high-level executive
• Take care of office management duties such as ordering filing systems and keeping track of office equipment and supplies
• Schedule appointments for attorneys with clients
• Type estate plan documents per attorney's notes and instructions
• Coordinate with clients

Compensation

$20-$23 Hourly

Qualifications

• Possess a high school diploma, G.E.D. or equivalent
• Must be comfortable using Microsoft Office
• Accustomed to working on strict deadlines and handling confidential information
• Impeccable time management skills, organizational skills, interpersonal skills, and communication skills
• Comfortable working with others
• Able to take direction and follow instructions
• Patient and kind