Executive Assistant

Lunar Outpost Oceania; Golden (CO); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Health coverage

Paid time off

401(k) match

Paid holidays

Parental leave

Educational reimbursement

Job summary

Lunar Outpost is seeking an Executive Assistant to directly support the Chief Executive Officer in a fast-paced startup environment. The role involves managing the CEO's calendar, handling communications, and coordinating travel while liaising with senior leadership to ensure alignment with company priorities.

The ideal candidate brings 2–3+ years of executive support experience, exceptional organizational skills, and a professional, discreet demeanor.

Qualifications

• 2–3+ years of experience supporting a senior executive.
• Excellent verbal and written communication skills.
• Superior organizational skills with attention to detail.
• Ability to multitask and prioritize effectively.
• Discretion with confidential information and professional demeanor.
• Proficiency in Microsoft Office and office management software.

Responsibilities

• Manage communications for the CEO, including emails and phone messages.
• Coordinate CEO calendar, meetings, and executive correspondence.
• Support COO, CTO and CSO as needed.
• Arrange domestic and international travel and reconcile expenses.
• Prepare meetings and draft presentations and documents.
• Attend meetings, record minutes, and track action items.
• Greet guests, plan events, and manage office supplies.
• Handle sensitive information with confidentiality and discretion.

Skills

Executive support

Calendar management

Communication skills

Organizational skills

Discretion

Problem-solving

Multitasking

Education

Microsoft Office Suite

Tools

Microsoft Office Suite

Outlook calendar

Travel booking tools

Job description

Are you passionate about shaping the future of humanity's presence in space? Lunar Outpost, an industry leader in space robotics and planetary vehicles, invites you to join our team! Lunar Outpost is dedicated to creating a sustainable presence in space, while also driving a positive impact here on Earth. We are seeking a talented Executive Assistant to help us create the future of lunar surface mobility in a fast-paced startup environment. As the Executive Assistant, you will be responsible for providing high-level administrative support to Lunar Outpost's Chief Executive Officer. The ideal candidate is excited about the prospect of cultivating efficiency for the CEO, thereby contributing to the company's success and the realization of our mission to enable a sustainable human presence in space.

Take the #NextLeap with Lunar Outpost and work on the Pegasus LTV, which will carry NASA astronauts farther than they've ever been before on the lunar surface!

Key Responsibilities:

• Manage communications, including reading emails, answering the phone, and taking messages from and for the CEO
• Manage the CEO's calendar, including coordinating meetings, scheduling appointments, and responding to communications on the CEO's behalf
• Support the COO, CTO and CSO
• Respond to general requests
• Coordinate travel (domestic and international), including booking travel arrangements and coordinating agendas; manage expense reports
• Synthesize information from multiple sources, prioritize actions, and keep the CEO informed of upcoming commitments and responsibilities
• Liaise with key stakeholders, including other senior management and external partners
• Develop and draft presentations and/or other various documents; prepare theCEO for meetings
• Attend assigned meetings and record and prepare the minutes, including key actions
• Greet guests and visitors
• Assist with planning internal and external events
• Maintain office supplies and inventory
• Organize weekly cleaners
• Prepare meeting rooms for use
• Manage special projects as needed
• Handle sensitive information with a high level of confidentiality and discretion
• Exercise adaptability, a strong attention to detail, and organizational skills to increase efficiency while maintaining high-quality execution

Requirements:

• 2-3 or more years of experience in supporting a senior executive
• Team-oriented, with excellent verbal and written communication skills and interpersonal skills
• Superior organizational skills and attention to detail
• Ability to multitask and prioritize tasks effectively
• Ability to think on your feet; strong problem-solving skills
• Ability to exercise good judgmentPositive and professional attitude
• Ability to exercise discretion with respect to confidential or sensitive information
• Have a high level of proficiency in Microsoft Office Suite and other office management software
• In-person role, with extended hours; work on weekends may be required as necessary to support the CEO's schedule
• Possible domestic and international travel

Compensation & Benefits:

Compensation level and base salary are competitively structured and thoughtfully determined based on factors such as relevant skills, experience, education, and the scope of the role.

• Comprehensive health coverage: Medical, dental, and vision benefits, with 70% of premiums covered by the employer
• Paid time off: Three (3) weeks per year of vacation
• Retirement plan: Up to 4% employer match on 401(k) contributions
• Paid holidays: 11 company-recognized holidays
• Parental leave
• Educational reimbursement opportunities to support company objectives, continued learning, and career development

Lunar OutpostInc.is an equal opportunity employer.Lunar Outpost Inc. doesnot discriminateon the basis ofrace,color,religion, sex (including pregnancy,sexual orientation,and gender identity),national origin, ethnicity,age, disability, veteran status, genetic information, or any other characteristic protected by applicable law. Allemployees,including executives andhuman resources personnel, are expectedtoconduct themselves with professionalism andtreat others withdignityandrespect in accordance with this policy.