EXECUTIVE ASSISTANT

Defense Information Systems Agency; Fort Meade (MD); On-site; USD 75,000 - 110,000; Full time

Job summary

Defense Information Systems Agency (DISA) invites applications for an Executive Assistant and Advisor to the DISA Global Commander and Senior leaders. The role coordinates information flow, meeting logistics, and calendar management to support the DG command's mission.

Responsibilities include travel planning in the Defense Travel System (DTS), preparing executive briefings, memos, and correspondence, and ensuring timely tasking and follow-up for senior staff.

Qualifications

• Experience drafting and reviewing executive correspondence and briefings.
• Maintaining multiple calendars for senior staff and coordinating meetings.
• Tracking tasks and action items to ensure timely completion.

Responsibilities

• Serves as an Executive Assistant and Advisor to the DISA Global Commander, Technical Director and Senior Enlisted Leader.
• Coordinates distribution of information or materials with external entities; coordinates meeting logistics.
• Serves as a timekeeper and maintains time and attendance for the Command.
• Prepares travel arrangements for Command Group members in the DTS, including itinerary, flights, lodging, and scheduling at location.
• Act as primary Task Officer/Action Officer at GG-12 level, facilitating tasks and suspense items.

Skills

Executive support

Calendar management

Meeting coordination

Travel arrangements

Tools

Defense Travel System

Job description

Summary

This position is being recruited under 10 USC 1599f into the Cyber Excepted Service and does NOT convey eligibility to be converted to the Competitive Service. It has been identified as a position necessary to carry out and support the mission of the US Cyber Command. It is in the Administrative Support Work Category at the Developmental Work Level within the CES Occupational Structure. It is located in the DISA Global Field Command (DG).

Duties

• Serves as an Executive Assistant and Advisor to the DISA Global Commander, Technical Director and Senior Enlisted Leader.
• Coordinates distribution of information or materials with external entities; coordinates meeting/seminar/conference logistics.
• Serves as a timekeeper and maintains time and attendance for the Command.
• Prepares travel arrangements for all Command Group members in the Defense Travel System (DTS), to include detailed itinerary, flight arrangements, lodging, rental car, and scheduling meetings at location.
• At the GG-12 level, acts as the primary Task Officer/Action Officer, facilitating all tasks and suspense items for the command.

Requirements

Conditions of employment

• Must be a U.S. Citizen.
• Males born after 12-31-59 must be registered or exempt from Selective Service.
• This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination.
• This position has been designated as "Mission Essential." Incumbent will be required to report to work or relocate to a new duty location, within the United States, in times of local/national emergency.
• A three year trial period may be required if you have not previously completed a trial or probationary period in the excepted or competitive service.

Qualifications

In order to qualify for this position, you must meet the requirements described below.

Qualifying Experience

To qualify at the GG-09 grade level your resume must describe at least one year of qualifying experience equivalent to the GS/GG-07 grade level in the Federal service. Experience refers to any paid or unpaid experience, including volunteer work and Military service, that would be considered equivalent to work normally performed at the next lower grade level in the federal service. For this position at the GG-09 level, qualifying experience is defined as experience assisting in drafting and reviewing standard executive correspondence, memos, and briefings; maintaining multiple calendars for senior-level staff; and scheduling and coordinating meetings.

To qualify at the GG-11 grade level, your resume must describe at least one year of qualifying experience equivalent to the GS/GG-09 grade level in the Federal service. Experience refers to any paid or unpaid experience, including volunteer work and Military service, that would be considered equivalent to work normally performed at the next lower grade level in the federal service. For this position at the GG-11 level, qualifying experience is defined as experience independently drafting and reviewing executive correspondence, memos, and briefings; maintaining multiple calendars for senior-level staff; scheduling and coordinating meetings; and tracking action items or taskers using a data system.

To qualify at the GG-12 grade level your resume must describe at least one year of qualifying experience equivalent to the GS/GG-11 grade level in the Federal service. Experience refers to any paid or unpaid experience, including volunteer work and Military service, that would be considered equivalent to work normally performed at the next lower grade level in the federal service. For this position at the GG-12 level, qualifying experience is defined as directing, editing, reviewing, and finalizing executive correspondence for executive signature, memos, and briefings; maintaining multiple senior-level staff calendars; scheduling and coordinating meetings; directing the workflow of action items or taskers using a data system; and executing travel arrangements and final authorizations utilizing the Defense Travel System (DTS).

Candidates must describe how they meet the qualifying experience and/or selective placement factor(s) within the body of their resume. All qualifications must be met within 30 days after the closing date of this announcement.

Your resume MUST include the following information for each job listed: Job title; duties (be as detailed as possible); month & year start/end dates (e.g. June 2017 to April 2026); and full-time or part-time status (include hours worked per week). Read more about what you should include in your federal