Executive Assistant

SynthBee, Inc.; Florida; On-site; USD 70,000 - 95,000; Full time

Job summary

SynthBee, Inc. seeks an exceptional Executive Assistant to work directly with the CEO in a fast-paced, high-growth technology environment. This is a fully in-person role at our Pembroke Pines, FL headquarters, dedicated to protecting time and enabling strategic focus.

You will own the founder's calendar, prepare for meetings, coordinate travel, and triage requests with discretion. The ideal candidate combines outstanding organizational skills, proactive problem-solving, and professional

Qualifications

• 3–5+ years of progressive experience supporting C-Suite executives
• Proactive, anticipatory mindset in fast-paced environments
• Exceptional organization and ability to juggle multiple priorities
• Relentless work ethic and hustle supporting a founder
• Discretion handling sensitive information and high-stakes decisions
• Excellent communication with a warm, professional presence

Responsibilities

• Own the founder’s calendar end to end—scheduling, prioritizing, and protecting time
• Coordinate and prepare for meetings with context, materials, and agenda
• Anticipate needs and solve problems proactively so the founder stays focused on the big picture
• Serve as gatekeeper and first point of contact, triaging requests with sound judgment
• Handle travel, logistics, follow-ups, and day-to-day details of supporting a founder

Skills

C-Suite support

Calendar management

Travel coordination

Discretion

Proactive mindset

Communication

Job description

ABOUT SYNTHBEE

SynthBee was founded to build safe, scalable, and reliable Collaborative Intelligence™ to amplify human innovation. We apply our novel computing intelligence platform to complex, mission-critical systems across healthcare, defense, aerospace, automotive, robotics, security, climate, and more—for customers who demand reliability, transparency, and ethics above all.

ABOUT THE ROLE

We’re looking for an exceptional Executive Assistant (EA) to be the right hand to our CEO and Founder. This isa fully in-person role for someone who thrives in a fast-paced, high-growth technology environment and wants to be at the center of the action. You’ll be the founder’s trusted partner—anticipating needs before they arise, protecting their time, and making sure nothing falls through the cracks. If you take pride in being ten steps ahead, this is your role.

WHAT YOU’LL DO

• Own the founder’s calendar end to end—scheduling, prioritizing, and ruthlessly protecting time for what matters most.
• Coordinate and prepare for meetings, ensuring the founder walks in ready with the right context, materials, and agenda every time.
• Anticipate needs and solve problems proactively, often before they’re voiced, so the founder can stay focused on the big picture.
• Serve as a gatekeeper and first point of contact, triaging requests and making smart judgment calls on what deserves the founder’s attention.
• Handle the details that keep the day running smoothly—travel, logistics, follow-ups, and the countless things that come with supporting a founder at all times.

WHAT YOU’LL BRING

• 3–5+ years of progressive experience supporting C-Suite executives, thriving in fast-paced, high-growth settings like technology or venture capital.
• A proactive, anticipatory mindset—you see around corners and act before being asked.
• Exceptional organization and the ability to juggle competing priorities without dropping a single ball.
• A relentless work ethic and hustle; you’re energized by being at the founder’s side and doing whatever it takes to make the Company successful.
• Sharp judgment and discretion in handling sensitive information and high-stakes decisions.
• Excellent communication skills and a warm, professional presence with everyone you interact with.

At SynthBee, we value unique perspectives, transferable skills, and a genuine growth mindset. If this work excites you and your experience aligns with the core responsibilities, we want to hear from you.

YOU SHOULD APPLY IF

You love solving problems that don’t have textbook answers. You build as naturally as you think, and you want your work to matter—for people, for the planet, for the future of intelligence. You’re creative, imaginative, and deeply ethical. You believe in decency and collaboration. You are not here to follow the crowd.

WORKING CONDITIONS

This is a full-time, in-person role at SynthBee HQ in Pembroke Pines, FL, Monday through Friday. The role requires extended periods of computer use, research, and code development. Our office is a dynamic, high-energy environment built for the kind of deep collaboration and creative problem-solving that thrives in person. Reasonable accommodations will be provided in accordance with the ADA. Please refer to the BeeKeeper’s Guide for details.

OUR COMMITMENT TO YOU

SynthBee is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable federal, state, or local law. We offer competitive compensation, comprehensive benefits, and generous paid time off.