Administrative Coordinator - CEPG

Marvin; Fargo (ND); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Paid parental leave

401(k) match

Annual profit sharing

Wellbeing account

Brighter Days Fund

Job summary

Marvin is seeking an Administrative Assistant to support the Custom Equipment/Continuous Improvement department and assist the Director of Engineering with meeting coordination, purchase requisitions, and department events.

You will generate reports, track department activities and budgets, coordinate travel, and maintain confidential information with strong organizational skills.

Join Marvin to benefit from a family-owned culture with health insurance, holidays, and a 401(k) plan.

Qualifications

• This role requires proficiency in Microsoft Office Suite and the ability to produce professional correspondence.
• This position demands strong organization and the ability to work independently and as part of a team.
• Experience handling confidential information is essential.

Responsibilities

• Attend department meetings, record and distribute minutes, and support department members.
• Coordinate travel and prepare purchase requisitions for equipment and tooling.
• Generate reports and track department activities for CEPG projects and budgets.
• Communicate status updates and notes to foster a collaborative team environment.

Skills

Microsoft Office

Communication

Organization

Teamwork

Confidential information handling

Education

High School Diploma or GED

Tools

Time Tracking system

Job description

Job Overview

This role provides administrative support to the Custom Equipment/Continuous Improvement department and assists the Director of Engineering. In this position you will assist with the administrative duties such as coordination of meetings, department projects, purchase requisitions and department events through coordination, preparation and teamwork.

Highlights of your role

• GENERAL - Attend department meetings and accurately record and distribute meeting minutes. Support any administrative needs for all members of the department. Reconcile CEPG department credit card activity; turn in receipts and payments requests to Corporate. Coordinate travel arrangements for the department and support other departments as needed. Create and enter purchase requisitions for equipment, components, tooling etc.
• DOCUMENTATION AND TRACKING - Generate reports and provide training in Time Tracking system. Provide, update and track department activities for projects, equipment and tasks that the CEPG department is responsible for. Track and update CEPG budget along with capital/PPT Equipment throughout the year.
• RELATIONSHIPS - Must have the ability to build and maintain internal and external relationships. This individual interacts with many functional areas across the Marvin organization along with outside vendors in a professional manner. Assure proper customer service is provided to all facilities impacted by projects.
• COMMUNICATION - Strong, thorough and proactive communication is an expectation. Communication of meeting notes, status updates, department tracking, and change notices etc. are critical to helping create and maintain a team environment.

You're a good fit if you have (or if you can)

• High school diploma/GED required
• Extensive knowledge of Microsoft Office Suite and other various miscellaneous programs along with the ability to produce professional correspondence
• Ability to work well independently and as a team member.
• Ability to work with and maintain highly confidential information.
• Extremely organized and detail oriented
• Possess an understanding of supply chain processes and workflow.

We invite you to See Yourself at Marvin

From people to products, Marvin is committed to creating better ways of living. When you join this family-owned and -led window and door company, you belong to a community full of opportunities.

For more than a century, we’ve been at the forefront of designing, building, and engineering premium, award-winning products. Today, Marvin is also proud to have been named a Top Large Employer by Forbes Magazine two years in a row, in 2024 and 2025. With operations in 19 cities across North America, we manufacture Marvin’s quality products, including Infinity Replacement Windows and Doors, and TruStile Doors.

Together, we uphold our values and foster a culture where safety and the wellbeing of our people comes first. We take a better living approach with benefits to support you at work and beyond. From day one, you will enjoy health insurance, paid holidays, paid parental leave, a 401(k) retirement savings match and more!

Some of our unique and most popular benefits include:

• $300 annual wellbeing account to spend on what helps you feel happy + healthy
• Better Living Day! (a paid day off to go have some fun)
• Annual profit sharing – recognizing everyone’s contribution to Marvin’s success
• Giving at Marvin – participate in organized volunteer opportunities
• Brighter Days Fund – financial support from your colleagues and the Marvin family during personal hardships

Join the more than 8,000 Marvin team members to experience these benefits and more.

Marvin is an Equal Opportunity Employer

Marvin is committed to creating an inclusive environment for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable laws. Applicants requiring reasonable accommodation for any part of the application and hiring process may contact us at [e-mail].