EXECUTIVE ASSISTANT

Denver Public Schools; Denver (CO); On-site; USD 65,000 - 78,000; Full time

Job summary

Denver Public Schools in Colorado is seeking an Executive Assistant to the chief to provide confidential, division‑level administrative support and serve as the primary contact for district matters. The role requires handling sensitive information with discretion and coordinating across departments and with outside agencies.

The successful candidate will have at least three years of secretarial and administrative experience, a bachelor's degree preferred, and a commitment to equity and

Qualifications

• Bachelor's degree preferred.
• Minimum of three years of secretarial and administrative assistant experience.
• Lead for racial and educational excellence and work to dismantle systems of oppression and inequity in our community, along with believing in and supporting all students so they feel seen and heard with access to high quality education.
• Live and work with a permanent home address in Colorado while working with us.
• Have the ability with or without accommodations to meet the physical demands of the position.

Responsibilities

• Provides assistance and support by identifying and prioritizing incoming information and requests; delegates and/or directs issues to appropriate department or District personnel.
• Researches, collects and compiles data, prepares reports, financial analysis, surveys and other materials for the Assistant Superintendent, Cabinet members and District stakeholders.
• Serves as the primary contact person for administrative issues of a complex and confidential nature, drafts correspondence, and plans and prepares reports; makes decisions and takes action within agreed upon limits.
• Compiles and tracks department projects and is responsible for planning, organizing and delegating to ensure the smooth and efficient operation of the division.
• Plans, organizes and schedules meetings and takes and publishes minutes and agendas; tracks, follows up on and coordinates action items until satisfactory completion.
• Performs budgetary and accounting functions for department, such as monitoring annual budget, transferring budget monies, purchasing large ticket items, processing invoices and maintaining petty cash.
• Organizes, tracks and participates in District, building or department special projects.
• Answers inquires and offers assistance to parental/community concerns in routine and non-routine matters using appropriate initiative; screens calls and refers as appropriate.
• May coordinate or direct the activities of department support staff, student aides, or volunteers.

Skills

Secretarial experience

Education

Bachelor's degree preferred

Job description

Job Description

About This Job

Provides division level confidential administrative support to the chief. Acts as a primary contact and coordinates and/or responds to questions regarding District-wide activities, policies and procedures. Coordinates meetings and activities with other departments, functions and outside agencies. Acts as a liaison with all levels of District staff and community representatives.

• The Executive Assistant must demonstrate a willingness to sign a confidentiality agreement. This role requires maintaining the highest level of confidentiality regarding all District matters, especially those involving the Superintendent, Chief of Staff, and the Board of Education. Ensuring trust and discretion is paramount to the success and integrity of this position.

What DPS Offers You

• A Culture that values Equity, Accountability, Integrity, Collaboration and Fun with a shared vision that Every Learner Thrives.
• Salary Range. $65,296- $78,354 annually.
• In addition to competitive compensation, DPS has other Total Reward offerings such as; time off , health and wellness benefits , and PERA Retirement .

What You'll Do

• Provides assistance and support by identifying and prioritizing incoming information and requests; delegates and/or directs issues to appropriate department or District personnel.
• Researches, collects and compiles data, prepares reports, financial analysis, surveys and other materials for the Assistant Superintendent, Cabinet members and District stakeholders.
• Serves as the primary contact person for administrative issues of a complex and confidential nature, drafts correspondence, and plans and prepares reports; makes decisions and takes action within agreed upon limits.
• Compiles and tracks department projects and is responsible for planning, organizing and delegating to ensure the smooth and efficient operation of the division.
• Plans, organizes and schedules meetings and takes and publishes minutes and agendas; tracks, follows up on and coordinates action items until satisfactory completion.
• Performs budgetary and accounting functions for department, such as monitoring annual budget, transferring budget monies, purchasing large ticket items, processing invoices and maintaining petty cash.
• Organizes, tracks and participates in District, building or department special projects.
• Answers inquires and offers assistance to parental/community concerns in routine and non-routine matters using appropriate initiative; screens calls and refers as appropriate.
• May coordinate or direct the activities of department support staff, student aides, or volunteers.

What You’ll Need

• Bachelor's Degree preferred.
• Minimum of three years of secretarial and administrative assistant experience, including experience assisting an executive of an organization.
• Lead for racial and educational excellence and work to dismantle systems of oppression and inequity in our community, along with believing in and supporting all students so they feel seen and heard with access to high quality education.
• Live and work with a permanent home address in Colorado while working with us.
• Have the ability with or without accommodations to meet the physical demands of the position.

Students First. Integrity. Equity. Collaboration. Accountability. Fun

About Us

Denver Public Schools is committed to meeting the educational needs of every student with great schools in every neighborhood. Our goal is to provide every child in Denver with rigorous, enriching educational opportunities from preschool through high school graduation. DPS is comprised of nearly 200 schools including traditional, magnet, charter and alternative pathways schools, with an enrollment of more than 90,000 students.

DPS has become the fastest-growing school district in the country in terms of enrollment and the fastest-growing large school district in the state in terms of student academic growth. Learn more at dpsk12.org.

Denver Public Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.