Executive Assistant

University of North Texas - Denton; Denton (TX); On-site; USD 52,000 - 55,000; Full time

Job summary

The University of North Texas - Denton is seeking an Executive Assistant to provide high-level administrative support to the Facilities Administration group. This role coordinates activities, manages calendars, prepares materials for meetings and ensures timely reporting.

The position requires a Bachelor's degree and five years of related experience, advanced MS Office skills, and the ability to handle confidential information.

Qualifications

• Bachelor's degree and five years of office administration or business management experience.
• Strong MS Office proficiency and organizational skills.
• Experience with budgeting and accounting procedures.

Responsibilities

• Provide executive, administrative, and analytical support to Facilities Administration.
• Handle correspondence and calendar maintenance.
• Collect and analyze data for reporting.
• Prepare materials for meetings and conferences.
• Support travel arrangements and event coordination.

Skills

Advanced MS Office

Budgeting procedures

Verbal and written communication

Record keeping and data analysis

Project coordination

Team collaboration

Education

Bachelor's degree

Tools

Microsoft Excel

PowerPoint

Job description

Title: Executive Assistant

Employee Classification: Executive Assistant

Campus: University of North Texas

Division: UNT-VP Finance & Admin

SubDivision-Department: UNT-Facilities

Department: UNT-Facilities-Gen-152000

Job Location: Denton

Salary: $51,744 - $54,551

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The Administration group within the Facilities Department, at the University of North Texas is seeking to hire an Executive Assistant to join our team.

The Facilities organization at UNT is a service provider comprised of the following divisions: Facilities Planning Design & Construction (PDC); Facilities Maintenance (FM) and Facilities Support & Services (FSS). We are responsible for the planning, renovation, maintenance and repair of university buildings and facilities, as well as other services playing an essential role to the mission of the University of North Texas. Facilities has over 325 employees who lead the way in caring for and operating over 175 facilities across 960 acres of property. Our goal is to provide world-class support for the University by ensuring safe, reliable, efficient facility and utility operations delivered with outstanding customer service and effective stewardship of resources and the environment.

Position Overview

• Coordinates activities and acts as university wide liaison.
• Identifies issues or problems and researches solutions within specific management areas.
• Representative Tasks Responsible for various special projects in support of the department or administrator.
• Responsible for oversight of departmental budgetary activities.
• Handles correspondence and calendar maintenance.
• Responsible for the collection and analysis of data.
• Responsible for preparation of materials for meetings and conferences.
• Ensures required reports are completed in a timely fashion.
• Coordinates activities on behalf of the department head.
• Identifies issues or problems and researches solutions within specific management areas.
• This position is considered to be essential personnel, and may require working overtime, which could include nights and weekends as needed.

Minimum Qualifications

Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Advanced MS Office skills.
• Knowledge and experience with accounting/budgeting procedures.
• Demonstrated ability to effectively communicate verbally and in writing at an exemplary level.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships with individuals and teams.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

• Significant experience developing presentations in PowerPoint
• Significant experience supporting senior management in a large complex organization

Required License/Registration/Certifications

Possession of a valid Texas driver's license or ability to obtain within 30 days of employment; ability to drive a vehicle and maintain coverage under University liability insurance policy, if required to drive University vehicles.

Job Duties

• Provides executive, administrative, and analytical support for Facilities Administration
• Handles correspondence and calendar maintenance.
• Responsible for the collection and analysis of data.
• Responsible for preparation of materials for meetings and conferences
• Prepares reports, presentations and other requested in support of Facilities Administration
• Consistently completes expected duties in a timely manner without constant supervision. Accepts responsibility for own work and follows through on commitments.
• Promotes core values by conducting oneself in a manner that is respectful, honest, ethical, and customer focused.
• Committed to maintaining a safe and secure work environment.
• Demonstrates punctuality and follows policies and procedures for absences, time and attendance
• Represents the department or team on committees or task forces as requested or assigned.
• Coordinates travel arrangements, compiling various reports, maintenance of records and other documentation, and coordinating special events.

Physical Requirements

• Communicating with others to exchange information.
• Lifting and Moving objects up to 20 pounds.
• Moving about to accomplish tasks or moving from one worksite to another.
• Operating motor vehicles or heavy equipment.Repeating motions that may include the wrists, hands and/or fingers.
• Sedentary work that primarily involves sitting/standing.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

Monday - Friday 8:00 am - 5:00 pm

Driving University Vehicle

Yes

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -and takes actions to prevent - discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.