Executive Assistant

Veriforce; Covington (LA); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical and dental insurance

HSA contributions

401(k) match

Time off benefits

Volunteer PTO

Remote work opportunities

Job summary

Veriforce in Covington, Louisiana, is seeking an experienced Executive Assistant to support the President and coordinate internal and external activities. You will manage calendars, plan meetings, and handle travel across time zones.

This role requires strong discretion, excellent communication, and the ability to handle multiple priorities in a fast-paced, global environment. A bachelor’s degree is preferred, with opportunities for remote work and a comprehensive benefits package.

Qualifications

• Experience as an executive assistant or similar administrative function.
• Ability to handle highly confidential information with sound judgment and discretion.
• Excellent interpersonal, written, and verbal communication skills, able to communicate effectively with clients and board-level stakeholders.
• Exceptional organizational skills and meticulous attention to detail.
• Strong project management skills with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office, calendar, and travel management tools.

Responsibilities

• Maintain organized systems for documents, files, and records to ensure the President's office runs efficiently.
• Coordinate logistics for meetings, offsites, and executive events, including venue selection, catering, and materials preparation.
• Plan and execute domestic and international travel itineraries, anticipating needs and resolving conflicts proactively.
• Plan, schedule, and coordinate internal and external meetings, including US&G leadership meetings and special team offsites.
• Prepare agendas, presentation materials, and briefing documents ahead of key meetings.
• Coordinate with internal teams and external partners to plan company events and leadership engagements.
• Draft, proofread, and manage correspondence on behalf of the President, ensuring accuracy and a professional tone.
• Prepare briefing materials, talking points, and follow-up summaries for meetings with internal stakeholders, clients, and the Board of Directors.
• Track action items from meetings and follow up to ensure timely completion.
• Support special projects and initiatives on behalf of the President, tracking deadlines and deliverables.
• Partner with leaders and teams across departments and global offices to coordinate priorities and ensure alignment.
• Act as a liaison between the President's office and internal/external stakeholders, including ELT, clients, and Board members.
• Manage the President's complex calendar, prioritizing and coordinating scheduling across time zones and global teams.
• Handle day-to-day administrative needs, including reporting, travel arrangements, and general office support.
• Serve as a first point of contact for the President, screening and prioritizing inquiries, calls, and requests.
• Support the President and Executive Assistant to the CEO with facility management duties as required including scheduling maintenance, cleaning, catering, etc. as needed.

Skills

Executive support

Confidentiality

Communication

Organization

Project management

Microsoft Office

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Department: Operations
Employment Type: Permanent
Location: Covington, Louisiana
Reporting To: President, US & Global Expansion
Compensation: $55,000 - $70,000 / year

At Veriforce, we help companies in high-risk industries keep their people, worksites, and supply chains safe and compliant. As a global leader in contractor and supply chain risk management, our SaaS platform simplifies contractor onboarding, credentialing, and compliance while providing powerful analytics and insights. Beyond software, we offer expert support, training, and consulting so our clients can operate with confidence. Together, we’re making workplaces safer every day.

What That Means Day-to-day

Organizational Management

• Maintain organized systems for documents, files, and records to ensure the President's office runs efficiently.
• Coordinate logistics for meetings, offsites, and executive events, including venue selection, catering, and materials preparation.
• Plan and execute domestic and international travel itineraries, anticipating needs and resolving conflicts proactively.

Meeting and Event Planning

• Plan, schedule, and coordinate internal and external meetings, including US&G leadership meetings and special team offsites.
• Prepare agendas, presentation materials, and briefing documents ahead of key meetings.
• Coordinate with internal teams and external partners to plan company events and leadership engagements.

Executive Correspondence and Meeting Preparation

• Draft, proofread, and manage correspondence on behalf of the President, ensuring accuracy and a professional tone.
• Prepare briefing materials, talking points, and follow-up summaries for meetings with internal stakeholders, clients, and the Board of Directors.
• Track action items from meetings and follow up to ensure timely completion.

Project Management and Cross-Functional Collaboration

• Support special projects and initiatives on behalf of the President, tracking deadlines and deliverables.
• Partner with leaders and teams across departments and global offices to coordinate priorities and ensure alignment.
• Act as a liaison between the President's office and internal/external stakeholders, including ELT, clients, and Board members.

Administrative Support

• Manage the President's complex calendar, prioritizing and coordinating scheduling across time zones and global teams.
• Handle day-to-day administrative needs, including reporting, travel arrangements, and general office support.
• Serve as a first point of contact for the President, screening and prioritizing inquiries, calls, and requests.

Facilities Management

• Support the President and Executive Assistant to the CEO with facility management duties as required including scheduling maintenance, cleaning, catering, etc. as needed.

What You’ll Need To Be Successful

• Experience as an Executive Assistant or similar administrative function
• Demonstrated ability to handle highly confidential information with sound judgment and discretion.
• Excellent interpersonal, written, and verbal communication skills, able to communicate effectively with clients and board-level stakeholders.
• Exceptional organizational skills and meticulous attention to detail.
• Strong project management skills with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office, calendar, and travel management tools.
• Bachelor's degree preferred or equivalent professional experience.

What You’ll Get In Return

Here are just a few of the great reasons to join our team!

• Work with a global team! We have colleagues and customers across North America and around the world.
• Veriforce is a great place to work! Our leaders and team members consistently cite our culture as one of the top reasons it’s a great place to build a career.
• Veriforce provides
  • 100% employer-paid medical and dental insurance for employees
  • Monthly contributions to Health Savings Accounts
  • A 401(k) match that is immediately fully vested
  • Outstanding time off benefits
  • Paid time off for volunteer activities
  • Remote work opportunities

All job offers will be contingent on the successful completion of a background check.