Executive Assistant

Banner Health Corporate; Covington (KY); On-site; USD 50,000 - 70,000; Full time

Job summary

Banner Health seeks an Executive Assistant to support our Senior Executive team at Banner Wyoming Medical Center. The role focuses on managing complex schedules, coordinating projects, preparing reports, and handling confidential information with professionalism. The position is full-time, daytime hours in Casper, WY.

Ideal candidates will have strong communication skills, independent judgment, and proven experience in handling executive-level administrative tasks in a healthcare setting.

Qualifications

• High school diploma or GED required.
• 4–5 years of advanced administrative support experience.
• Ability to work independently and manage multiple projects.
• Independent decision-making and discretion in non-routine situations.
• Strong oral, written, and interpersonal communication with executives.
• Advanced knowledge of personal software packages.

Responsibilities

• Handle a wide variety of clerical and administrative tasks for executives.
• Interpret requests, route actions, and notify executives as needed.
• Draft letters and documents; prepare reports and analyses.
• Compose correspondence and represent the executive in meetings.
• Manage executive schedules, meetings, travel plans.
• Coordinate with partners across the organization.

Skills

Independent work

Project management

Communication skills

Discretion/confidentiality

Executive support

Education

High school diploma/GED

Associate's degree preferred

Job description

Primary City/State: Casper, Wyoming Department Name: Admin-Hosp Work Shift: Day Job Category: Administrative Services

Banner Health has earned Great Place To Work Certification for the third consecutive year. We're committed to a workplace culture where team members trust the people they work for, take genuine pride in their work, and enjoy collaborating with colleagues.

Discover career opportunities and join our dedicated team of professionals. Explore and excel. Wyoming Medical Center seeks to transform the lives of those we serve by fostering the highest level of health and wellness in our community and across our region and state. Whether you're coming in with experience, or just learning the health care industry, Banner Health is a great place to develop and grow your career.

As the Executive Assistant you will be an essential member of the team providing complex administrative assistance supporting our Executive Suite at Banner Washakie Medical Center. This position typically supports the Chief Nursing Officer (CNO) and oversees the Administrative staff for the C‑Suite.

Responsibilities include coordination of communications, maintaining and managing multiple challenging executive schedules, coordinating projects, maintaining task deadlines, running reports, analyzing data, translation into presentation material, presentations, working with administrative systems, handling of sensitive and confidential information, and coordinating with strategic partners in a collaborative environment.

Executive Assistant we are seeking a professional with experience that demonstrates abilities with computer programs. Must have excellent oral, written, and interpersonal communication skills, as well as a high level of sophistication to effectively communicate and interact with senior executives, internal and external to the organization. Must possess the ability to convey a professional image, as well as effectively represent the executive as appropriate in his/her relationship with external customers. Experience in a role that required confidentiality preferred.

This is a Full time, days shift position working Monday-Friday 8:00am-5:30pm. Banner Wyoming Medical Center is located in the heart of Casper Wyoming. As the state's largest inpatient facility, Wyoming Medical Center is known and highly regarded for its cardiac and stroke services. With 249 beds and a level 2 trauma center, Wyoming Medical Center is proud to serve the entire state of Wyoming.

POSITION SUMMARY

This position typically supports Senior Vice President (SVP) or equivalent or a Large Facility Chief Executive Officer (CEO) and other senior leaders by providing administrative services and assistance, of moderate complexity, requiring significant latitude of independent judgment and discretion on a routine basis. Additionally, this position handles a variety of situations involving the administrative function of the office, which often cannot be brought to the attention of the executive.

CORE FUNCTIONS

1. Frequently handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which cannot be brought to the attention of the executive.
2. Interprets requests, takes appropriate action, evaluates level of information, and decides when the executive should be notified. In executive's absence, directs and ensures that requests for action or information are relayed to the appropriate staff member.
3. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Independently composes and signs correspondence for executive as needed.
4. On own initiative, composes correspondence or responds to individuals, which requires knowledge of executive's views, philosophy, and some understanding of technical matters. May serve as the executive's representative at meetings and express the executive's viewpoints at such meetings.
5. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel plans. On own initiative, arranges for staff members to represent organization at meetings and conferences.
6. Prepares reports including conclusions and recommendations for solution of operational and administrative problems.
7. May hire, train, conduct performance reviews, and direct the workflow for the department staff. This includes completing projects by assigning work to clerical staff and following-up on results.
8. This position primarily focuses on the operations of the office of the system assigned executive. Responsibilities extend across organizational lines, requiring extensive interaction and involvement throughout the system, as well as the community.

MINIMUM QUALIFICATIONS

High school diploma/GED or equivalent working knowledge.

A strong working knowledge of administrative/specialized business support services as normally demonstrated through four to five years advanced administrative support experience at a progressively responsible level required, including management of projects.

Proven ability to work independently and manage multiple projects and activities simultaneously.

Must possess independent decision-making abilities, as well as, considerable judgment and initiative to determine the approach or action to take in non-routine situations.

Must have the ability to analyze non-routine administrative details of moderate complexity and provide for an acceptable resolution.

Must have the ability to acquire and utilize a thorough knowledge of organization policies, practices, and operations and oral communication skills to perform routine administrative details, such as arranging meetings, responding to non-routine inquiries from telephone callers or visitors, and gathering background information for sensitive or confidential reports.

Must have excellent oral, written, and interpersonal communication skills, as well as a high level of sophistication to effectively communicate and interact with senior executives, internal and external to the organization.

Must possess the ability to convey a professional image, as well as effectively represent the executive as appropriate in his/her relationship with external customers.

Must have an advanced working knowledge of personal software packages to perform the administrative functions described above.

Employees working at Banner Behavioral Health Hospital must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment. An Arizona Criminal History Affidavit must be signed upon hire.

PREFERRED QUALIFICATIONS

Previous clerical supervision experience preferred. Associate's degree preferred. Additional related education and/or experience preferred.

EEO Statement: EEO/Disabled/Veterans

Our organization supports a drug‑free work environment.

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