Executive Assistant

MedStar Health; Columbia (MD); On-site; USD 65,062 - 117,291; Full time

Job summary

MedStar Health is seeking an experienced Executive Assistant to support the Vice President of Gift Planning (Systemwide) and the Vice President of Philanthropy for MedStar Good Samaritan Hospital and MedStar Union Memorial Hospital.

This role goes beyond traditional support, serving as a trusted partner to senior leadership, coordinating high-level meetings, complex calendars, and donor communications to advance philanthropic initiatives.

Qualifications

• Associate's degree or equivalent administrative training and experience.
• Progressively responsible administrative experience supporting senior leadership.
• Exceptional written and verbal communication skills.
• Advanced organizational, prioritization, and time-management abilities.
• Proficiency in Microsoft Office Suite and standard office technology.
• Ability to manage confidential information with professionalism and discretion.

Responsibilities

• Provide comprehensive executive support, including calendar management and travel arrangements.
• Serve as a liaison for internal and external stakeholders.
• Coordinate department meetings, prepare agendas, document minutes, and track action items.
• Support philanthropy initiatives with presentations, donor communications, and acknowledgement letters.
• Maintain and analyze donor data, generate reports, and support project tracking.
• Collaborate with Philanthropy colleagues to ensure effective operations.

Skills

Calendar management

Communication skills

Discretion with confidential info

Microsoft Office proficiency

Relationship management

Project coordination

Education

Associate's degree or equivalent

Job description

About the Job

Job Summary: MedStar Health is seeking an experienced, proactive, and highly organized Executive Assistant to support the Vice President of Gift Planning (Systemwide) and the Vice President of Philanthropy for MedStar Good Samaritan Hospital and MedStar Union Memorial Hospital.

This is more than a traditional executive support role. You'll serve as a trusted partner to senior leadership, helping advance philanthropic initiatives that directly support patients, caregivers, programs, and communities across MedStar Health. From coordinating high-level meetings and managing complex calendars to supporting donor communications and strategic projects, you'll play a critical role in the success of our Philanthropy team.

The ideal candidate is polished, resourceful, relationship-focused, and comfortable engaging with senior leaders, board members, volunteers, donors, and community stakeholders.

Key Responsibilities

• Provide comprehensive executive support, including proactive calendar management, meeting coordination, travel arrangements, correspondence, and prioritization of competing requests for senior leadership.
• Serve as a key liaison for internal and external stakeholders, including executives, physicians, board members, donors, volunteers, and community leaders.
• Coordinate department meetings, prepare agendas, document meeting minutes, track action items, and manage follow‑up to ensure successful execution of projects and initiatives.
• Support strategic philanthropy initiatives by preparing presentations, educational materials, reports, donor communications, and customized acknowledgement letters.
• Maintain and analyze donor and department data, generate reports, and support leadership with project tracking, program development, and decision‑making activities.
• Partner closely with Executive Assistants and Philanthropy colleagues across MedStar Health to ensure seamless communication, coordination, and operational excellence.

Minimum Qualifications

• Associate's degree or equivalent combination of administrative training and experience.
• Progressively responsible administrative experience supporting senior leadership.
• Exceptional written and verbal communication skills.
• Advanced organizational, prioritization, and time-management skills.
• Proficiency in Microsoft Office Suite and standard office technology.
• Ability to manage confidential information with professionalism and discretion.

Bonus Experience

Candidates with experience in philanthropy, planned giving, estate planning, legal administration, or paralegal work are strongly encouraged to apply.

This position has a hiring range of

USD $65,062.00 - USD $117,291.00 /Yr.