Executive Assistant

RWE; Chicago, Northern (IL, KY); On-site; USD 86,000 - 112,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Match

Paid Time Off

Job summary

RWE Americas, LLC in Illinois is seeking an Executive Assistant to provide strategic and administrative support to the Senior Vice President of the Generation department. The role demands exceptional organization, discretion, and the ability to anticipate needs in a fast-paced environment.

Responsibilities include managing the SVP’s calendar, arranging travel, coordinating with stakeholders across time zones, preparing materials, and handling confidential information.

Qualifications

• Minimum 7 years of high-level executive support.
• Ability to exercise sound judgment and discretion.
• Excellent written and verbal communication skills.

Responsibilities

• Manage SVP calendar, meetings, events, and follow-up across time zones.
• Provide high-level administrative support including document prep and QA.
• Act as liaison between SVP and internal and external contacts.
• Serve as a trusted partner and advisor to the SVP and anticipate needs.
• Plan and book SVP travel and prepare expense reports.

Skills

Executive support

Calendar management

Confidential information handling

Stakeholder liaison

Travel planning

Tools

Microsoft Office Suite

Job description

RWE Americas, LLC

To start as soon as possible, full time, permanent

The Executive Assistant (EA) provides high‑level administrative, operational, and strategic support to a Senior Vice President (SVP) of our flexible Generation department. This role requires exceptional organizational skills, sound judgment, discretion, and the ability to anticipate needs. The ideal candidate is a trusted partner and advisor who thrives in a fast‑paced environment, can manage multiple priorities simultaneously, able to work without guidance, and is comfortable representing the SVP in day‑to‑day communications.

Role Responsibilities:

• Manage executive calendar, meeting, event, and follow‑up activities for the SVP, including scheduling, prioritizing requests, coordinating across stakeholders and time zones, preparing materials, capturing minutes or action logs as needed, and ensuring commitments are completed on time
• Provide high‑level administrative support including document assimilation, preparation, and quality assurance
• Act as liaison between SVP and internal and external contacts
• Serve as a trusted partner and advisor to the SVP, proactively managing priorities and anticipating needs
• Act as point of contact for administration issues and escalating as appropriate
• Liaise and provide support to other RWE Assistants, providing coverage for other Executive Assistants when needed
• Plan and book all SVP business travel including preparation of all necessary forms and documents
• Prepare and submit travel and business expense reports accurately and on time
• Monitor and help manage the SVP’s inbox with discretion, identifying priorities, drafting or sending routine responses as authorized, flagging urgent matters, and escalating sensitive or high‑impact issues appropriately
• Support HR leadership routines and confidential people‑related processes by preparing materials, coordinating follow‑ups, maintaining discretion with sensitive employee, compensation, organizational, and employee relations information, and escalating sensitive matters appropriately

Job Requirements and Experiences:

• Minimum 7 years of high level executive support
• Demonstrated ability to exercise sound judgment, maintain discretion, and handle highly confidential information appropriately
• Preferred: demonstrated executive presence and sound judgment when interacting with senior leaders, employees, external partners, and confidential stakeholders
• Proven demonstration of analytical and problem solving skills
• Advanced knowledge of Microsoft Office products including Word, Excel, PowerPoint, Outlook, and SharePoint
• Excellent communication skills, both verbal and written
• Ability to quickly learn new technology programs
• Able to work independently and as part of a team
• Strong organizational, time management, and multitasking skills
• Critical thinking and problem‑solving skills
• High level of attention to detail and follow‑through

Pay range:

The annual base salary range for this position in Illinois is $86,000 - $112,000. The listed salary range represents our good faith estimate for this position and represents the range for new hire salaries across all U.S locations. Please note that the salary information is a general guideline only. RWE considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s education & work experience, training & certifications, and key skills as well as market and business considerations at the time of the offer.

Benefits offered:

Medical, Dental, Vision, Life Insurance, Short‑Term Disability, Long‑Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays. Eligible employees also participate in short‑term incentives, in addition to salary.

We look forward to meeting you. Of course, you can find us on LinkedIn, Instagram, Facebook, YouTube and Xing, too.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

RWE Americas, a subsidiary of RWE, is a US‑based energy company that is helping to meet the growing demand for energy across the United States. Backed by RWE’s 125‑year global legacy of managing diverse power assets, RWE Americas operates approximately 13 GW of power projects across 27 states. With a talented workforce of 2,000 employees, RWE Americas develops, constructs and operates wind, solar and battery storage projects, along with natural gas‑powered generation, that safely deliver affordable, reliable electricity to our customers. Committed to responsible development, RWE Americas invests in local and rural communities, creating jobs and partnering with stakeholders to support and strengthen the places where we live and work. Learn more about how RWE Americas is generating impact at americas.rwe.com.

At RWE Americas, we foster a culture defined by our Essential Behaviors - Have Courage, Create Impact and Actively Collaborate. We encourage bold thinking and continuous learning, and we value ownership, resilience and inclusion in everything we do. When you join us, you become part of a team that supports your development, respects your contributions and celebrates shared success. This is a place where you can grow your career and make a meaningful difference.