Executive Assistant

Private Health Management; Remote; USD 62,000 - 75,000; Full time

Job summary

A healthcare organization is seeking an Executive Assistant to provide high-level support to senior leadership. The role involves managing calendars, coordinating travel, and preparing meetings. Ideal candidates will have over 5 years of experience, exceptional attention to detail, and strong organizational skills. This remote position offers an hourly rate of $30.00–$36.00, with comprehensive benefits, and is open to residents across the United States.

Benefits

Health insurance

Dental insurance

Vision insurance

401(k) with employer match

Paid time off

Qualifications

• 5+ years of professional experience, including 2+ years supporting multiple senior executives.
• Exceptional attention to detail and responsiveness during time-sensitive situations.
• Ability to manage multiple priorities simultaneously.

Responsibilities

• Manage calendars and logistical coordination for executives.
• Coordinate domestic and international travel for events.
• Prepare meeting agendas and follow up with materials.

Skills

Attention to detail

Organizational skills

Time management

Proactive mindset

Adaptability to technology

Communication skills

Job description

About Private Health Management

Private Health Management (PHM) supports people with serious and complex medical conditions, helping them access the best possible medical care. We guide individuals and families to top specialists, advanced diagnostics, and personalized care. Trusted by healthcare providers and businesses, PHM delivers independent, science‑backed insights that help clients make informed decisions and navigate care with confidence.

About the Role

PHM is seeking an organized, detail‑oriented, and highly dependable Executive Assistant to support senior leadership across executive, commercial, and finance functions. This role is well suited for someone with experience in executive support and business operations who enjoys enabling leaders to operate at their best.

In this role, you will manage calendars, coordinate travel and conference logistics, interface with external partners, and provide high-quality administrative and operational support. You will work closely with senior executives and cross‑functional partners, gaining exposure to how a mission‑driven, high‑growth healthcare organization operates.

What You’ll Do

• Enable executive productivity through proactive calendar management, scheduling, and logistical coordination
• Own complex calendar management across multiple time zones, balancing competing priorities with sound judgment
• Schedule and prioritize internal and external meetings, proactively resolving conflicts
• Coordinate domestic and international travel, with an emphasis on conferences and multi‑day events
• Ensure seamless planning and execution of meetings, events, and conference logistics
• Prepare leaders for meetings with clear agendas, materials, and follow‑ups
• Support planning and execution of leadership meetings, board meetings, off‑sites, and company events
• Deliver a highly professional experience when interacting with external partners, PHM partners, and Board members
• Anticipate needs, identify potential issues, and resolve logistical challenges in a fast‑moving, often ambiguous environment

What You Bring

• 5+ years of professional experience, including 2+ years supporting multiple senior executives in a growing organization
• Exceptional attention to detail and responsiveness, especially when time‑sensitive matters arise
• Strong organizational skills and the ability to manage multiple priorities simultaneously
• Comfort working in a modern, tech‑forward environment and adapting quickly to new tools and systems
• A self‑starter mindset with a strong sense of ownership and follow‑through
• A constructive, upbeat, and service‑oriented approach

Compensation & Benefits

The hourly rate for this position is $30.00–$36.00 per hour, which equates to an annualized target range of approximately $62,400–$74,880, based on a standard 40‑hour work week.

This role is eligible for PHM's comprehensive benefits package, which includes health, dental, and vision insurance, 401(k) with employer match, paid time off, PHM services for you and your dependents, and additional benefits. Individual compensation may vary based on experience, location, and business needs.

Location

This is a remote role. Candidates must live in and perform all work within the United States. Some travel may be required.

Next Steps

Private Health Management is a remote company with employees across the United States. We are committed to providing a thoughtful and transparent interview experience. If your application is selected, a member of our recruiting team will reach out to schedule next steps. Interviews may include the hiring manager, peers, and an executive leader.

PHM uses AI‑enabled tools at certain points in the recruiting process to help identify and evaluate top talent; however, all hiring decisions are made by human reviewers.

Anticipated Pay Range: $60,000—$75,000 USD