Executive Assistant

CO1001 CDW Direct, LLC; Chicago (IL); On-site; USD 84,000 - 120,000; Full time

Benefits offered by this job

Benefits overview

Job summary

CDW is seeking an experienced executive assistant to support a senior leader in a fast-paced environment. The role includes calendar management, travel planning, meeting coordination, and preparation of briefing materials.

Strong organizational and communication skills are essential, with a history of handling confidential information, coordinating events, and liaising with internal and external stakeholders across CDW.

Qualifications

• Bachelor's degree required with 5+ years coordinating projects or supporting at executive level, or 9+ years of similar experience.
• Experience maintaining confidentiality with private and sensitive information.
• Proficient in Word, Excel, PowerPoint and Outlook.
• Strong organizational and time-management skills with resourcefulness.
• Excellent interpersonal and communication skills for all levels.
• Ability to take initiative, work independently, and manage multiple priorities.
• Experience in event planning, meeting coordination, and vendor relations.
• Knowledge of leveraging social media for business contexts.

Responsibilities

• Manage executive calendar and scheduling, including internal and external meetings.
• Plan all aspects of travel for the executive.
• Coordinate Senior Leadership meetings, securing locations, travel, accommodations, catering, equipment, etc.
• Prepare briefing documents, letters, memos, reports, spreadsheets, charts, and presentations.
• Process expense reports, requisitions and new hire needs.
• Support special projects and organizational development initiatives.
• Interact with stakeholders to build collaborative relationships across CDW.
• Arrange department gatherings (location, setup, food, activities).
• Create professional PowerPoint presentations.
• Enter invoices and create POs to ensure timely payments to vendors.
• Field calls, follow-up, and resolve as needed.
• Maintain department lists and organizational charts.
• Handle time-clock issues for the department.

Skills

Calendar management

Executive support

Travel planning

Meeting coordination

Microsoft Office

Written and verbal communication

Confidentiality

Event planning

Vendor relations

Time management

Cross-functional collaboration

Social media knowledge

Education

Bachelor's degree

Tools

Microsoft Office

Job description

What You Will Do

• Manage executive’s calendar and scheduling, including all internal and external meetings.
• Plan all aspects of Executive’s travel.
• Coordinate and lead preparation for all Senior Leadership meetings, including but not limited to: securing meeting location, travel, accommodations, catering, equipment/supplies, etc.
• Collate briefing documents for Executive meetings, including drafting, preparing, and proofreading letters, memos, reports, spreadsheets, charts and presentations.
• Process expense reports, requisitions and new hire needs.
• Assists with special projects which may include research or specific personnel and organizational development initiatives.
• Effectively interact with all stakeholders including internal and external customers, developing collaborative relationships across CDW to ensure positive results.
• Arrange all aspects of department gatherings (location, set-up, food, and activities).
• Create professional PowerPoint presentations.
• Enter all invoices and create PO’s to ensure timely payment to Vendors.
• Field incoming phone calls, follow-up and resolve appropriately.
• Maintain a variety of department lists, as well as department and senior level organizational charts.
• Handle time-clock issues for the department.

What We Expect of You

• Bachelor’s degree and 5+ years experience coordinating projects or supporting at work at an executive-level OR 9+ years experience coordinating projects or supporting at work at an executive-level.
• History of maintaining confidentiality in working with private and sensitive information.
• Proficient in Microsoft Office applications (including Word, Excel, and PowerPoint).
• Strong organizational and time management skills, with the ability to be resourceful and creatively problem solve.
• Strong interpersonal skills; team player with ability to deal effectively with individuals at all levels.
• Excellent verbal and written communication skills with the ability to positively and professionally interact with all coworkers across CDW, including executive leadership and external stakeholders.
• Demonstrated ability to take initiative and work independently with little direction.
• History of balancing multiple priorities simultaneously with the ability to adapt to the changing needs of the business while meeting deadlines.
• Flexible approach to work and the ability to work when needed to meet deadlines, including nights and/or weekends.
• Demonstrated working experience in event planning, meeting coordination, and partner and vendor relations.
• Influential with others, tailoring communication to the needs of the target audience.
• Demonstrated influence without authority.
• Proficient negotiation and persuasion skills, with the ability to enable win-win resolutions.
• Ability to pay critical attention to detail.
• Demonstrated knowledge of the business, organization and solutions that are the back bone of the organization.
• Demonstrated ability to manage expense reports and travel requests, while managing timelines.
• Proven track record of successfully supporting the needs of project team members and internal stakeholders (locally and virtually).
• Ability to effectively resolve conflict with appropriate escalation.
• Solid understanding of social media usage including but not limited to; LinkedIn, Facebook, Twitter, YouTube, Forums, Wikis and blogs.

Pay range: $84,000 - $119,600 depending on experience and skill set

Annual bonus target of 5% subject to terms and conditions of plan

Benefits overview: https://cdw.benefit-info.com/

Salary ranges may be subject to geographic differentials

CDW is committed to being an AI-fluent organization

We’re looking for people who bring curiosity, a learner’s mindset, and a willingness to engage with ever-evolving technology and tools.

We value adopting AI as a partner, openness to experimentation, and a shared interest in learning together on AI.

Our goal is to create a culture where AI enhances-not replaces-human creativity and decision-making.

You don’t need to be an expert today; what matters is your readiness to explore, adapt, and grow with us as we integrate AI responsibly and effectively into our work.

Additionally, CDW is committed to fostering an equitable, transparent, and respectful hiring process for all applicants. During our application process, our goal is to understand your experience, strengths, skills, and qualifications.

As an AI forward company, we see AI not just as a tool, but as a catalyst for new ways of thinking, creating, and communicating.

We encourage candidates to embrace an AI mindset, one that’s curious, adaptive, and ready to explore what’s possible.

We welcome thoughtful use of AI to expand your perspective and elevate how you share your story, while ensuring your application remains rooted in your own background, judgment, and voice.

About Us

CDW is a Fortune 500 technology solutions provider that helps businesses, government, education, and healthcare organizations achieve what’s possible through technology.

What makes CDW different isn’t just what we do-it’s how we do it.

At CDW we act as one-building trust, speaking candidly, and working together to achieve more.

We play to win-focusing on what matters most and delivering for our customers.

And we think forward-staying curious, moving fast, and continuously learning.

We believe meaningful work happens when people feel supported, heard, and empowered to contribute.

That’s why we think of ourselves as coworkers, not just employees-working together to solve complex challenges and deliver real impact for our customers and communities.

As a full-stack, full-lifecycle technology partner, CDW brings deep expertise, strong relationships, and broad industry knowledge to help turn ideas into outcomes.

When you join CDW, you become part of a collaborative environment where your work matters, your growth is supported, and your contributions help shape what’s next.

Together, we deliver the full promise of what technology can do. Together, we Make Amazing Happen.

CDW is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by state and local law.

At CDW, we make technology work so people can do great things.

We are a leading multi-brand technology solutions provider to business, government, education and healthcare customers in the United States, the United Kingdom and Canada.

Our coworkers across the globe are working together to bring technology to life for our customers by solving complicated IT business challenges, providing outstanding service, and orchestrating the technology landscape to optimize our customers’ performance.