Executive Assistant

Illinoiscomptroller; Chicago (IL); Hybrid; USD 107,000 - 130,000; Full time

Benefits offered by this job

Health benefits

Sick and vacation leave

Flexible work schedules

Parental leave

Job summary

Illinois Department of Human Services seeks an Executive Assistant to the Associate Director of Policy & Program Integrity. You will perform sensitive coordination tasks, act as a liaison with public and agency stakeholders, and provide analytical input for program operations.

Major responsibilities include supporting the executive team, monitoring resources, and preparing reports. The role offers a hybrid work schedule and a comprehensive state benefits package.

Qualifications

• Requires knowledge of coordinating executive-level activities and maintaining confidential information.
• Requires 3+ years of professional administrative experience in a public or private organization.

Responsibilities

• Serves as the confidential Executive Assistant to the Associate Director of Policy & Program Integrity.
• Acts as a member of the Associate Director's executive team.
• Represents the Associate Director on department projects to improve service delivery.
• Monitors overtime spending and oversees resource allocation.
• Advises on operational issues through reports and presentations.
• Liaises between the Associate Director and the public, customers, and other agencies.
• Performs other duties within the scope of the listed responsibilities.

Skills

Executive support

Administrative coordination

Liaison skills

Education

Four-year college degree

Job description

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID: 58280
Opening Date:09/22/2026
Closing Date:10/05/2026
Agency:Department of Human Services
Class Title:PUBLIC SERVICE ADMINISTRATOR - 37015
Skill Option:General Administration/Business Marketing/Labor/Personnel
Bilingual Option:None
Salary:Anticipated Salary: $9,630 - $11,620 per month ($115,560 - $139,440 per year)
Job Type:Salaried
Category:Full Time
Number of Vacancies:1
Bargaining Unit Code:None
Merit Comp Code:Gubernatorial (Management Bill) Exclusion from RC063 Collective Bargaining Coverage
Work Hours: Mon - Fri, 8:30am - 5:0pm; 1-hour unpaid lunch
Anticipated Hybrid Work Schedule Availability: It is required that a person reports to the headquarters on this job position as necessary (could be weekly, monthly, or other schedule) dependent on operational need
Headquarter Location: 401 S Clinton St, Chicago, Illinois, 60607

A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Under general direction of the Associate Director of the Office of Policy & Program Integrity, serves as Executive Assistant to the Associate Director. Performs a variety of special and sensitive functions relating to the overall coordination of office activities, programs, policies, procedures and daily operations. Reviews policy issues for appropriateness and validity and recommends course of action to Associate Director. Provides major administrative input into planning for future initiatives and direction for operation. Plans, develops and directs special programs as determined by the Associate Director. Serves as administrative liaison with full range of authority between Associate Director and administrative staff.

Essential Functions

• Serves as the confidential Executive Assistant to the Associate Director of Policy & Program Integrity.
• Serves as a member of the Associate Director's executive team.
• Serves as a representative of the Associate Director on Department-wide projects and work teams to conceive, develop and implement procedures and practices to promote an improved and integrated network of services to persons served by the Department's programs.
• Monitors overtime spending plans for the Office of Policy and Program Integrity and provides oversight of resources used to maintain and improve the quality of services and service delivery systems.
• Advises the Associate Director, through written reports, statistical analysis and through oral presentations, on the status of issues that impact operations.
• Serves as liaison between the Associate Director and members of the general-public, customers, and other state agencies.
• Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.
• Requires prior experience equivalent to three (3) years of progressively responsible administrative experience working as a professional confidential assistant for a public or business organization.

Preferred Qualifications

• Three (3) years of professional experience developing, implementing and interpreting departmental policies and procedures dealing with public assistance programs.
• Three (3) years of professional experience managing complex special projects for a public or private organization which include monitoring project progress and meeting multifaceted special project deadlines.
• Two (2) years of professional experience performing liaison work as a representative of an administrator, of a large public or private organization, to discuss and/or interpret programs and procedures for the general-public and/or other internal/external entities.
• Two (2) years of professional experience in a public or private organization maintaining confidentiality and handling sensitive information with professionalism.
• Two (2) years of professional experience developing written reports, statistical analysis and oral presentations to provide program operation and project status updates to an administrative official.

Conditions of Employment

• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity.

As a State of Illinois employee, you will receive a robust benefit package that includes the following:

• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick days annually (Sick days carry over from year to year)
• 10-25 days of Paid Vacation time annually - (10 days in year one of employment)
• Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill®Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions

This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.