Executive Assistant

Index Industries; Chicago (IL); On-site; USD 85,000 - 115,000; Full time

Job summary

Index Industries, a stealth fintech/blockchain startup based in Chicago, seeks an embedded Executive Assistant to support the CEO and founding team. You will thrive in ambiguity, anticipate needs, and act as a force-multiplier for leadership.

Responsibilities include calendar management, briefing prep, cross-functional task tracking, vendor liaison, and discreet handling of sensitive information. In-person presence is expected several days per week, with compensation in the mid-to-high range

Qualifications

• 4+ years as an EA or Chief of Staff, ideally in a startup or high-growth company.
• Based in or willing to commute to Chicago; in-person presence expected several days per week.
• Exceptional organizational skills and a proactive, low-ego operating style.
• Comfort with tools like Notion, Slack, Google Workspace, and Zoom.

Responsibilities

• Own the CEO and founding team's calendars, travel, and communications with zero drama.
• Prepare briefing materials, meeting agendas, and board-level presentations.
• Track action items across cross-functional projects and keep leadership accountable.
• Manage vendor relationships, office logistics, and ad hoc operational needs.
• Handle sensitive information and communications with complete discretion.
• Support recruiting coordination, onboarding logistics, and team events.
• Act as a communication hub — routing the right information to the right people.

Skills

Executive support

Startup experience

Chief of Staff

Tools

Notion

Slack

Google Workspace

Zoom

Job description

Index Industries is a venture-backed startup, focused on building foundational infrastructure at the intersection of fintech and blockchain. We are currently in stealth mode, developing USHP- a next-generation product designed to address critical gaps in financial systems.

We are a small, deliberate team at an early stage. The people joining now will shape not just what we build, but how we build it, our culture, our standards, and our long-term trajectory. We are not looking for passengers; we are looking for builders who take ownership and thrive in environments where the path is still being defined.

Due to the nature of our work, specific product details are shared during the interview process under NDA.

USHP is building two related products: a proprietary daily predictive index of U.S. home prices, and an on-chain token whose value tracks that index. The token is collateralized by real U.S. residential properties and pays staking yield from the net income generated by the underlying portfolio. The protocol includes a full DeFi integration suite: Pendle yield tokenization, Aave/Morpho collateral, and Uniswap/Curve liquidity.

Executive Assistant - Startup (Chicago)

About the Role We're a stealth-stage fintech/blockchain startup headquartered in Chicago, building infrastructure that moves fast. We need an EA who thrives in ambiguity, can anticipate needs before they're voiced, and acts as a force-multiplier for our founding team. This isn't a traditional EA role — you'll be embedded in the business.

Responsibilities

• Own the CEO and founding team's calendars, travel, and communications with zero drama
• Prepare briefing materials, meeting agendas, and board-level presentations
• Track action items across cross-functional projects and keep leadership accountable
• Manage vendor relationships, office logistics, and ad hoc operational needs
• Handle sensitive information and communications with complete discretion
• Support recruiting coordination, onboarding logistics, and team events
• Act as a communication hub — routing the right information to the right people

Requirements

• 4+ years as an EA or Chief of Staff, ideally in a startup or high-growth company
• Based in or willing to commute to Chicago; in-person presence expected several days per week
• Exceptional organizational skills and a proactive, low-ego operating style
• Comfort with tools like Notion, Slack, Google Workspace, and Zoom
• Bonus: exposure to fintech, crypto, legal, or financial services environments
• Discretion is non-negotiable — you'll be handling sensitive business and investor information

Compensation

$85K–$115K base + equity