Executive Assistant

Howard Hanna; Charlotte, Northern (NC, KY); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Paid time off

Medical

Dental

Vision

401K

Long Term Disability

Short Term Disability

Job summary

Howard Hanna Allen Tate Real Estate in Charlotte is seeking an Executive Assistant to support the President of Howard Hanna Southeast. This in-office role requires high-level organization, discretion, and the ability to manage complex calendars, travel, and reporting across regional real estate operations.

The ideal candidate will have 5+ years of executive support experience, outstanding communication, and proficiency with real estate software and reporting tools.

Qualifications

• Proven experience as an executive assistant supporting C-Suite or President.
• Excellent organization and attention to detail.
• Strong communication and follow-through skills.
• Advanced reporting and presentation skills.
• Proficiency with real estate software tools listed in the job description.

Responsibilities

• Manage the President’s schedule, regional calendar, meetings, and travel coordination.
• Manage the Annual Calendar
• Create Daily Call Sheets.
• Prepare and distribute meeting agendas and minutes.
• Document key decisions and track action items through completion.
• Produce monthly reports by region and branch for brokerage, mortgage, title, insurance, relocation, Business Services Integration, and New Homes.
• Develop mastery of Profit Power, Salesforce, BrokerMetrics, and Relitix.
• Prepare agenda, presentations, reports, and supporting materials for company and leadership meetings.
• Attend selected meetings on behalf of the President and provide timely summaries and follow-up.
• Schedule and prepare agenda and presentation for Quarterly Admin Meetings.
• Coordinate visits from the Hanna Family.

Skills

Executive support

Organization

Communication

Reporting & presentations

Real estate software

Education

Bachelor’s degree preferred

Tools

Profit Power

BrokerMetrics

Relitix

Salesforce

Job description

Join our Team at Howard Hanna Allen Tate Real Estate!

Position: Executive Assistant Location: Administrative SouthPark Office, Charlotte

Status: Full-Time / Salary, Exempt Manager: President, HHSE

Job Overview:

We are seeking a highly organized, detail-oriented Executive Assistant to provide comprehensive support to the President of Howard Hanna Southeast. The ideal candidate is execution-focused and proficient in handling complex administrative tasks, coordinating schedules, organizing information, and coordinating responsibilities across real estate operations. This role requires flexibility and the ability to handle confidential information with discretion. This is an in office role.

Primary Responsibilities

• Manage the President’s schedule, regional calendar, meetings, and travel coordination.
• Manage the Annual Calendar
• Create Daily Call Sheets.
• Prepare and distribute meeting agendas and meeting minutes.
• Document key decisions and track action items through completion.
• Produce monthly reports by region and branch for brokerage, mortgage, title, insurance, relocation, Business Services Integration, and New Homes.
• Develop mastery of Profit Power, Salesforce, BrokerMetrics, and Relitix.
• Prepare agenda, presentations, reports, and supporting materials for company and leadership meetings.
• Attend selected meetings on behalf of the President and provide timely summaries and follow-up.
• Schedule and prepare agenda and presentation for Quarterly Admin Meetings.
• Coordinate visits from the Hanna Family.

Success will be measured by the accuracy and timeliness of reporting, completion of meeting action items, quality of presentations, successful implementation of company initiatives, and the overall effectiveness of support provided to the President.

Qualifications

• Proven experience as an executive assistant, preferably in the real estate industry.
• Excellent organization and attention to detail.
• Strong communication and follow-through skills.
• Advanced reporting and presentation skills.
• Proficiency in real estate software, including Profit Power, BrokerMetrics, and Relitix.
• Professionalism, confidentiality, and sound judgment.
• Ability to work effectively across regions, branches, and departments.
• Flexibility to adapt to changing responsibilities.

Education and Experience

• Bachelor’s degree preferred.
• 5 + years of experience as an Executive Assistant supporting the C-Suite.
• Prior experience working in the Real Estate Industry is preferred.

Benefits

Comprehensive benefits package including Paid time off, Medical, Dental, Vision, 401K, Long Term Disability, Short Term Disability, and more.

This job description is an overview of the scope of responsibilities and is not intended to be an inclusive list of job tasks and expectations.

About Us

We are Howard Hanna Allen Tate Real Estate, the number one real estate company in the Carolinas. As part of Howard Hanna Real Estate Services, we are the #1 family-owned real estate company in the country. Since 1957, we’ve provided homebuyers and sellers with superior service, unparalleled market connections, and deep local expertise.

Our mission goes beyond transactions. We are a family-owned, full-service real estate company committed to professionalism among our colleagues, clients, and communities. We are inspired every day to deliver solutions that help navigate complex real estate transactions.

HowardHanna.com

Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.