Senior Executive Assistant

Launch That, LLC; Orlando (FL); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Disability insurance

Paid time off

Parental leave

401(k) plan

Volunteer opportunities

Hybrid work environment

Job summary

Launch That, LLC is seeking a Senior Executive Assistant to support the CEO and Executive Chairman with complex calendars, travel logistics, and board-level materials. The role requires discretion, strategic thinking, and a proactive, autonomous approach in a fast-paced environment.

You will manage executive calendars, coordinate domestic and international travel, prepare materials for Board meetings, and liaise with internal and external stakeholders.

Qualifications

• 8+ years of experience supporting C-suite or board-level leadership.
• Ability to handle highly confidential information with discretion and diplomacy.
• Exceptional written and verbal communication with high emotional intelligence.

Responsibilities

• Manage complex calendars and travel for the CEO and Executive Chairman.
• Prepare board materials, agendas, minutes, and leadership decks.
• Coordinate high-stakes meetings and cross-functional initiatives from concept to execution.
• Liaise with executives, Board members, clients, investors, and external partners with professionalism.
• Lead special projects and vendor/expense management for the executive office.

Skills

Calendar management

Executive support

Travel coordination

Communication

Discretion

Education

Bachelor's degree

Tools

Google Suite

AI tools

Job description

The Senior Executive Assistant is a trusted, senior-level partner to the CEO and Executive Chairman of the Board, providing high-level support with complex calendars, travel, Board and leadership meeting logistics, executive materials, and special projects. This role requires sound judgment, exceptional discretion, strong communication and emotional intelligence, and the ability to anticipate needs, navigate competing priorities, and operate with a high degree of autonomy in a fast-paced environment.

Role Responsibilities

• Manage complex, shifting calendars, meetings, and domestic/international travel arrangements for the CEO and Executive Chairman of the Board, exercising independent judgment to resolve scheduling conflicts, competing priorities, and potential logistical issues before they impact the executives.
• Anticipate the needs of the CEO and Executive Chairman, proactively identify and resolve scheduling, logistical, and communication issues, and respond promptly, accurately, and professionally to requests.
• Prepare, coordinate, and manage materials for Board meetings, executive committee meetings, and other high-stakes engagements, including agendas, minutes, action-item follow-up, and polished Google/PowerPoint decks and materials for company-wide Standups and leadership meetings.
• Act as a liaison between the CEO, Executive Chairman, Board, internal leadership, clients, investors, and external partners, representing executive leadership with professionalism, discretion, and composure.
• Lead and coordinate special projects and cross-functional initiatives on behalf of the CEO and Executive Chairman, tracking progress and ensuring timely and accurate completion. On occasion, extend this support to travel, scheduling, and logistics for other individuals, including team members, outside subject-matter experts, and program participants such as survivors, for initiatives like the company’s annual video shoot.
• Manage complex expense reporting, budgets, and vendor relationships related to the executive office.
• Coordinate and assist with high-profile events, offsites, and Board functions from concept through execution, including logistics and technology setup.
• Conduct research and compile data to support strategic initiatives and executive decision-making, while continuously refining processes and systems to increase the efficiency and effectiveness of the executive office.
• Maintain organized and secure electronic records and files, with a high standard of accuracy and attention to detail across executive-facing deliverables.
• Utilize AI tools within company security parameters, where appropriate, to improve efficiency, support decision-making, and enhance work quality.
• Work collaboratively with team members within and across departments to gain diverse viewpoints, identify needs, pool strengths and insights, and support inclusive goal completion aligned with the team’s and company’s strategic goals.
• Serve as a model of professionalism, discretion, and composure for the broader administrative team and participate in and often help lead special projects and initiatives.
• Perform additional duties and responsibilities as required to support the overall success of the executive office and company goals.

Qualifications

• 8+ years of experience as an Executive Assistant supporting C-suite, President/COO, or Board-level leadership, preferably within a fast-paced digital marketing, technology, or professional services environment, and/or equivalent education (Bachelor’s degree) and experience.
• Demonstrated ability to handle highly confidential and sensitive information with discretion, integrity, and diplomacy.
• Exceptional written and verbal communication skills, with high emotional intelligence and the ability to represent executive leadership with professionalism, poise, and sound judgment.
• Strong interpersonal, diplomacy, and relationship-building skills, with the ability to build trust and effectively interact with executives, Board members, clients, investors, and external partners.
• Advanced proficiency in Google Suite, with the ability and willingness to learn, adopt, and embrace new technology, AI, and automation tools.
• Experience preparing Board-level materials and supporting governance processes strongly preferred.
• Ability to work independently with a high degree of autonomy while collaborating effectively across teams and departments.
• Strong judgment and the ability to navigate ambiguity, assess priorities, and make thoughtful decisions in a fast-paced environment.
• Culture champion who exemplifies our core and cultural values, including honesty, trust, a strong work ethic, and a commitment to continuous self-improvement.
• Patient and strategic thinker who remains composed under pressure and can maintain focus amid ambiguity.

Our Culture

What makes Launch That stand out is our people, our drive to excel and our passion to share extraordinary resources. Our vision is to be the answers and experts for life’s critical decisions. Our core talent is exceptional, with many team members having over 10 years of experience in competitive digital industries.

We’re a team that’s driven and focused on growth: we push each other to learn, innovate, and accomplish more than we thought possible.

Our culture is built on relationships, collaboration, and shared ambition. We host unique events throughout the year, to celebrate our successes and each other. Community is one of our core values, and we regularly donate our time and talents to local causes.

Our state-of-the-art office was designed to fuel creativity and collaboration. Whether it’s grabbing a coffee, taking a break in our game room with Xbox and arcade games, or enjoying our robust snack bar, our workplace reflects our belief that a great environment fosters great work.

Benefits And Perks

• Launch That covers 100% of the premium cost for employee only medical coverage for all full-time benefit eligible team members. We also offer employer paid short and long-term disability insurance, competitive compensation, paid time off, 20 days of paid parental leave after 90 days, a 401k retirement plan, and paid volunteer opportunities.
• We value work-life balance and provide a company-wide holiday break from December 24 through January 1 each year.
• We embrace a hybrid, flexible work environment designed to maximize collaboration and support our team. This role is based in the office Monday through Thursday, with the option to work from home on Fridays. We understand that life happens, whether it is childcare, doctor appointments, or home responsibilities, and we prioritize flexibility to support our team when it matters most.
• If you're looking to grow, be challenged, and make an impact, Launch That offers the culture, community, and drive you need to thrive. Here, we’re consistently reaching for more, and we’re looking for people who are ready to do the same.