Executive Assistant

Nhcwny; Buffalo (NY); On-site; USD 62,000 - 65,000; Full time

Benefits offered by this job

403b match

Wellbeing programs

Paid time off

Holidays

Health insurance

Dental

Job summary

Neighborhood Health Center in Buffalo, NY is seeking an executive assistant to serve as the strategic right-hand to the President & CEO, managing complex schedules and coordinating communications with senior leaders.

You will prepare materials, plan travel and events, and support the executive team with organized workflows while upholding our mission to deliver high-quality care and compassionate service.

Qualifications

• Bachelor's degree or equivalent professional experience.
• Strong critical thinking and prioritization abilities.
• Excellent attention to detail and accuracy.
• Kindness and compassionate communication with others.
• Resilience and ability to adapt to challenges and find solutions.
• Teamwork and collaboration with leadership and staff.
• Proficiency in reading, writing, and speaking English; Spanish is a plus.

Responsibilities

• Anticipates CEO needs and manages information, logistics, and workflow for strategic leadership.
• Owns and optimizes the CEO calendar, prioritizing competing demands and aligning with priorities.
• Prepare, refine, and coordinate high-quality materials for CEO review with leadership team.
• Facilitate clear, professional, timely communication on behalf of the CEO.
• Plan and execute executive travel, events, and organizational acknowledgements.

Skills

Critical thinking

Prioritization

Attention to detail

Kindness

Resiliency

Teamwork

English proficiency

Education

Bachelor's degree or equivalent

Job description

If you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each person's individual story – consider joining us at Neighborhood!

As executive assistant you’ll play an important role in the success of the organization by supporting the President & CEO and other senior leaders.

About the Role:

You’ll be the strategic right-hand to the President & CEO, managing complex schedules, preparing for meetings and overseeing administrative workflows. Responsibilities include:

• Anticipates and prioritizes the CEO’s needs, using sound judgment to manage information, logistics, and workflow in support of strategic leadership
• Owns and optimizes the CEO’s calendar by proactively prioritizing competing demands, ensuring alignment with organizational priorities
• Partners with the leadership team to prepare, refine, and coordinate high-quality materials for CEO review
• Facilitates clear, professional, and timely communication on behalf of the CEO
• Plans and executes executive travel, events, and organizational acknowledgements

You will be based at our Northwest location, 155 Lawn Ave, Buffalo NY 14207 but may occasionally be asked to stop at another location.

What it’s Like to Work at Neighborhood:

The top three words employees say describe the work environment are: teamwork, supportive, kind. These are from an anonymous survey of Neighborhood employees for the Buffalo Business First Best Places to Work competition. Neighborhood earned “finalist” distinction in the competition for four consecutive years. We are a group of flexible and kind individuals who are open to each other’s ideas, and see opportunities to innovate and find solutions when challenges arise.

Education and Skills:

• Bachelor's degree or equivalent professional experience
• 5 years or more of experience preferred
• Critical thinking and the ability to prioritize competing demands
• Strong attention to detail and accuracy
• Kindness; you treat each person with respect and compassion, valuing each person’s story
• Resiliency; you see opportunities to innovate and find solutions when challenges arise
• Teamwork; you are open to others’ unique perspectives, and will collaborate to meet shared goals
• Able to read, write and speak the English language. A second language of Spanish preferred

What We Offer:

Compensation: $61,500 - $65,000 annually, based on a full time 40 hour work week.

Benefits: You’ll have options for medical, dental, life, and supplemental insurance. We also offer a 403b match, health savings accounts with employer contribution, wellbeing programs, continuing education opportunities, generous paid time off, holidays.

About Neighborhood:

Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region. We provide primary and integrated healthcare services all under one roof, regardless of a person’s ability to pay. Services include internal/family medicine, pediatrics, OB-GYN, dentistry, podiatry, psychiatry, vision care, nutrition and behavioral health counseling, and pharmacy services. We’re working toward a Western New York where all enjoy their highest level of health and wellbeing.

Neighborhood Health Center is an equal opportunity employer.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.