Executive Assistant

NextDecade Payroll Services, LLC; Brownsville (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

NextDecade seeks an Executive Administrative Assistant to support the Senior Vice President, Operations (LNG) and team in Texas. This role requires proactive, confidential collaboration in a fast-paced environment, handling priorities with precision and discretion.

The duties include high-level calendar management, travel coordination (domestic and international), meeting prep, and document refinement with strong communication.

Qualifications

• 1–3 years of administrative assistant experience; supporting senior leadership is valued.
• Strong organizational and communication skills; ability to manage competing priorities.
• Proficiency with Microsoft Office Suite; experience with Concur for expenses.
• Preferred bilingual (Spanish/English) and familiarity with SAP.

Responsibilities

• Provide high-level administrative support to the SVP of Operations and leadership team.
• Manage complex calendars, meetings, and travel (domestic and international).
• Prepare agendas, presentations, and key documents with accuracy and discretion.
• Screen and prioritize communications; handle confidential information securely.
• Coordinate travel logistics, visas, accommodations, and itineraries.
• Process expense reports and monitor spending using Concur.
• Support special projects and cross-functional initiatives within LNG operations.

Skills

Organizational skills

Communication

Calendar management

Travel coordination

Discretion

Microsoft Office

Tools

Concur

SAP

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business.

SUMMARY OF THE ROLE

NextDecade is seeking a highly motivated and strategic Executive Administrative Assistant to provide dedicated support to the Senior Vice President, Operations (LNG) and their team. This critical role requires a proactive, self-driven professional who thrives in a fast-paced, high-pressure environment and can seamlessly manage competing priorities with precision and discretion. The ideal candidate will act as a trusted partner to leadership - demonstrating strong judgment, exceptional communication skills, and the ability to anticipate needs, adapt quickly to change, and drive results. This individual must be a collaborative team player with a leadership mindset, capable of working independently while supporting cross-functional initiatives.

KEY RESPONSIBILITIES

• Executive-Level Support: Provide high-level administrative support to the SVP of Operations and leadership team, including complex calendar management, prioritization of critical meetings, and coordination of domestic and international travel.
• Strategic Communication Management: Function as a gatekeeper and liaison by managing, screening, and prioritizing communications; ensure timely, professional responses and alignment with executive priorities.
• Meeting & Operations Coordination: Plan and execute executive meetings, prepare agendas and presentations, capture key discussions, and drive follow-up actions to completion.
• Document & Deliverable Management: Prepare, review, and refine reports, presentations, and technical documents with a high level of accuracy, professionalism, and attention to detail.
• Confidential Information Management: Maintain highly sensitive and confidential information with discretion, ensuring secure and organized recordkeeping systems.
• Travel & Logistics Coordination: Manage complex travel arrangements, including international logistics, visas, accommodations, and detailed itineraries aligned with business objectives.
• Expense & Budget Tracking: Process expense reports and monitor spending in compliance with company policies using tools such as Concur.
• Project & Operational Support: Support special projects and operational initiatives, helping drive efficiency and alignment across teams within the LNG operations function.
• Stakeholder Engagement: Build strong working relationships with internal teams, executives, investors, and external partners; represent the office of the SVP with professionalism and responsiveness.
• Event & Initiative Support: Assist in coordinating key events, leadership meetings, and operational reviews.

EDUCATION, SKILLS, EXPERIENCE, & COMPETENCIES

• Basic Requirements: Experience 1-3 years of Administrative Assistant experience preferred; experience supporting senior leadership or executives is highly valued.
• Skills & Competencies Exceptional organizational, prioritization, and time-management skills in a fast-paced environment. Strong verbal and written communication with the ability to interact confidently across all levels. Proven ability to manage high-pressure situations with professionalism and composure. Highly adaptable with a willingness to embrace constant change and shifting priorities. Demonstrated initiative, accountability, and a leadership-oriented mindset. Strong attention to detail and problem-solving capabilities. High level of discretion and integrity when managing confidential matters. Proficiency in Microsoft Office Suite and expense management systems such as Concur.
• Preferred Requirements In depth knowledge and experience with SAP. Experience in the oil and gas, petrochemical, or similar process industry. Bilingual in Spanish and English.

WORK ENVIRONMENT

This position operates in a professional office environment with occasional work within or outside of a complex construction environment. This role routinely uses standard office equipment such as computers, phones, photocopiers/fax, filing cabinets, etc. This is primarily a sedentary role; however, the incumbent must be able to stand and/or sit continuously to perform all essential job functions for a full shift. Able to meet the following physical demands of the job, with or without reasonable accommodations: Ability to lift up to 20 lbs. as required in order to lift files, boxes and office equipment as necessary. Ability to lift files, open filing cabinets and bending, standing on a stool, or climbing as necessary to perform these functions. While performing the duties of this role, the incumbent may be required to talk or hear. The incumbent is required to stand, walk, use hands to handle or feel; and reach with hands and arms. Ability to move throughout all areas of each office/site location and facilities. Able to wear all necessary PPE equipment to perform job functions.

*In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

NEXTDECADE VALUES

• Safety - We make safety a priority. Everything we do relies on the safety of our people and the communities around us.
• Integrity - We do the right thing, and are open, ethical, and fair. We hold ourselves to the highest standards in all that we do.
• Honesty - We value truth and honesty in ourselves and others. We honor our commitments and take responsibility for our actions.
• Respect - We listen, and respect people, the environment, and the communities in which we live and work.
• Transparency - Transparency builds trust. We promote open communication with our people, our customers, and all our stakeholders.
• Diversity - We value diversity of people and thought. It takes people with different strengths, ideas, and cultural backgrounds to make our company succeed.

NextDecade provides equal employment opportunities (EEO) to all applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

NextDecade complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

NextDecade will deliver reliable, cost-effective and sustainable energy solutions. With approximately 48 million tonnes per annum of potential liquefaction capacity currently under construction and in development at its Rio Grande LNG site, NextDecade is positioned to be one of the largest LNG liquefaction and export companies in the world. In addition, NextDecade through Rio Grande LNG, is creating thousands of jobs and driving economic growth in South Texas, supporting global energy security, and expanding U.S. energy dominance.

NextDecade's common stock is listed on the Nasdaq Stock Market under the symbol "NEXT". NextDecade is headquartered in Houston, Texas. For more information, please visit www.next-decade.com.