Executive Assistant

United Hospital Center; Bridgeport (WV); On-site; USD 25,000 - 39,000; Full time

Job summary

United Hospital Center in Bridgeport, West Virginia, is seeking an experienced administrative assistant to support executives. This role includes calendar management, travel arrangements, document preparation, and confidential correspondence handling in a standard office setting.

The position requires high-level admin experience or appropriate degrees, strong MS Office skills, and meticulous attention to detail. Schedule: 40 hours weekly, Day shift, on-site in the United States.

Qualifications

• High School Diploma or Equivalent with four years of high-level administrative experience OR Associate’s Degree with two years of executive office experience OR a Bachelor’s Degree.
• Experience supporting executives and handling confidential information is preferred.

Responsibilities

• Provides confidential administrative support.
• Makes travel and lodging arrangements; manages executive calendars.
• Types correspondence, reports, and memoranda for department staff.
• Composes letters from dictation or knowledge of hospital policy.
• Records meeting minutes to document decisions.
• Answers telephone and provides information per policy.
• Prepares information for leaders for meetings with executives and outside individuals.

Skills

Confidentiality

MS Office

Executive office experience

Attention to detail

Education

High School Diploma or Equivalent with admin experience

Associate’s Degree

Bachelor’s Degree

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

PowerPoint

Job description

Provides administrative/secretarial support to Executive Leadership and performs diversified administrative and secretarial functions.

Minimum Qualifications

EDUCATION, CERTIFICATION, AND/OR LICENSURE

• High School Diploma or Equivalent AND Four years of high level Administrative Experience OR Associate’s Degree AND Two years of high level Executive Office Experience OR Bachelor’s Degree.

CORE DUTIES AND RESPONSIBILITIES

• Provides confidential administrative support.
• Maintains the assigned executive(s) daily appointment calendar; Makes travel and lodging arrangements as required.
• Types correspondence, reports, memoranda, special projects, technical papers and related material for department staff.
• Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy and procedures.
• Records meeting minutes to maintain an accurate record of decisions.
• Answers telephone and provides information in accordance with hospital policy.
• Collects and prepares information for the assigned leaders use in meetings with executive staff members and outside individuals.
• Follows standard precautions at all times.

PHYSICAL REQUIREMENTS

• Ability to sit for long periods of time.

WORKING ENVIRONMENT

• Standard office environment.

Skills And Abilities

• Maintains a high level of confidentiality at all times.
• Strong computer skills, communication skills, writing skills, organizational skills, and transcription are required. Demonstrated proficiency in Microsoft Office software. (including but not limited to, Word, Outlook, Excel, and PowerPoint)
• Experience in a high-level executive office setting.
• Ability to work independently and exercise good judgment with exemplary attention to detail.

Additional Job Description

Scheduled Weekly Hours

40

Shift

Day (United States of America)

Exempt/Non-Exempt

United States of America (Non-Exempt)

Company

UHC United Hospital Center

Cost Center

500 UHC Administration

Address

327 Medical Park Drive

Bridgeport

West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.