Executive Assistant

argenx; Boston (MA); On-site; USD 76,000 - 104,500; Full time

Benefits offered by this job

Health benefits

Retirement plan

Incentive programs

Job summary

argenx is seeking an Executive Assistant to support our senior leaders in Boston, with in-office presence two days per week. The role requires high confidentiality, exceptional calendar management, travel coordination, and polished written/verbal communication to liaise with internal and external stakeholders.

You will draft communications, prepare minutes, and manage confidential information while coordinating cross-functional meetings and vendor-related tasks.

Qualifications

• Associates Degree and/or 8+ years of administrative experience, with 4–6 years proven experience as an Executive Assistant to VP/C-Suite level Executives.
• Experience working in Concur, Oracle, Workday and SharePoint.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint, TEAMS).
• Excellent time management skills and proven ability to meet deadlines.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to multitask.
• Detail oriented, problem-solving and decision making.
• Proactive, self-directed and works with a sense of urgency.
• Boston based, in-office presence averaging 2 days per week.
• Some domestic/international travel may be required.

Responsibilities

• Manage calendars, making appointments and prioritizing sensitive matters
• Heavy scheduling of internal and external calls and meetings
• Coordinator and facilitator of internal and off-site meetings
• Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive's behalf
• Draft and distribute communications to internal and external stakeholders
• Responsible for agenda building, meeting minutes and follow-up
• Purchase order requisitions, tracking and payment confirmations; work with applications with contract management and vendor management
• Domestic and international travel booking including air travel, ground transport, accommodations and communicating those arrangements
• Tracking business expenses and submitting expense reports in a timely fashion and in accordance with company policy
• Liaise between local and international admin teams
• Demonstrate initiative, professionalism and flexibility throughout interruptions and varying workloads
• Maintain confidentiality and discretion in all aspects of team and company information
• Other duties as assigned; support other departments or Executives as needed

Skills

Calendar management

Executive coordination

Travel planning

Communication

Confidentiality

Interpersonal skills

Presentation skills

Education

Associate degree

Bachelor's degree preferred

Tools

Concur

Oracle

Workday

SharePoint

Microsoft Office

Job description

Join us as we transform immunology and deliver medicines that help autoimmune patients get their lives back. argenx is preparing for multi-dimensional expansion to reach more patients through a rich pipeline of differentiated assets, led by VYVGART, our first-in-class neonatal Fc receptor blocker approved for the treatment of gMG, and with the potential to treat patients across dozens of severe autoimmune diseases. We are building a new kind of biotech company, one that maintains its roots as a science-based start-up and pushes our commitment to innovate across all corners of our business. We strive to inspire and grow our company, our partnerships, our science, and our people, because when we do, we deliver more for patients. The Executive Assistant is responsible for supporting our senior leaders and having experience working independently, being detail-oriented, and having excellent technical and communication skills. This position demands the highest level of confidentiality and trust. One must exhibit skills in building and maintaining strong relationships internally and externally.

Key Accountabilities/Responsibilities

• Manage calendars, making appointments and prioritizing sensitive matters
• Heavy scheduling of internal and external calls and meetings
• Coordinator and Facilitator of internal and off-site meetings
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf
• Draft and distribute communications to internal and external stakeholders
• Responsible for agenda building, meeting minutes and follow-up
• Purchase order requisitions, tracking and payment confirmations; work with applications with contract management and vendor management
• Domestic and International travel booking to include air travel, ground transport, accommodations and communicating those arrangements to pertinent persons
• Tracking business expenses and submitting expense reports in a timely fashion and in accordance with company policy
• Liaise between local and international admin teams
• Demonstrate initiative, professionalism and flexibility throughout frequent interruptions, conflicting priorities, and varying workloads
• Maintain confidentiality and discretion in all aspects of team and company information
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed

Required Experience And Qualifications

• Associates Degree and/or at least 8+ years of administrative experience, with 4-6 years proven experience as an Executive Assistant to VP/C-Suite level Executives
• Experience working in Concur, Oracle, Workday and Sharepoint
• Strong proficiency in Microsoft Office (Excel, Word, Outlook, Powerpoint, TEAMS)
• Excellent time management skills and proven ability to meet deadlines
• Excellent verbal and written communication skills
• Strong organizational skills and ability to multitask
• Detail orientedProblem-solving and decision making
• Proactive, self-directed and works with a sense of urgency
• Strong Interpersonal skills
• Excellent presentation and communication skills
• Boston based, in-office presence averaging 2 days per week
• Some domestic/international travel may be required

Preferred Qualifications

• Bachelor's Degree
• Biotech/Life Sciences/Pharma Experience

For applicants in the United States: The annual base salary hiring range for this position is $76,000.00 - $104,500.00 USD. This range reflects our good faith estimate at the time of posting. Individual compensation is determined using objective, inclusive, and job-related criteria such as relevant experience, skills, demonstrated competencies and internal equity. This means actual pay may differ from the posted range when justified by these factors. Because market conditions evolve, pay ranges are reviewed regularly and may be adjusted to remain aligned with external benchmarks.

• This job is eligible to participate in our short-term and long-term incentive programs, subject to the terms and conditions of those plans and applicable policies.
• Includes a comprehensive benefits package, including but not limited to retirement savings plans, health benefits and other benefits subject to the terms of the applicable plans and program guidelines.

At argenx, all applicants are welcomed in an inclusive environment. They will receive equal consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other applicable legally protected characteristics. argenx is proud to be an equal opportunity employer.