Executive Assistant

Wellington Management Company; Boston (MA); Hybrid; USD 60,000 - 110,000; Full time

Benefits offered by this job

Retirement plan

Health and wellbeing

Dental

Vision

Pharmacy coverage

Health savings account

Flexible spending accounts

Commuter program

Employee assistance program

Life and disability insurance

Tuition/CFA reimbursement

Paid time off

Job summary

Wellington Management is seeking an Executive Assistant to provide dedicated support to investors on the Industrials & Energy team. The role manages complex calendars, extensive travel, meetings, and logistics, delivering high-quality administrative service in a fast-paced investment environment.

The ideal candidate will have 3+ years in an administrative role within professional services, strong organizational skills, and the ability to handle confidential information with discretion.

Qualifications

• Minimum of 3 years' experience within an administrative role in a professional services organization.
• Experience supporting senior stakeholders in a fast-paced environment with significant travel, scheduling complexity, and competing priorities.
• Experience coordinating domestic and international travel, meeting logistics, and expense management.
• Exposure to investment management, financial services, or similarly dynamic professional environments will be viewed favorably.
• Advanced proficiency in Microsoft Office with an ability and desire to learn new technology to drive efficiencies.
• Demonstrated strong detail orientation, diligence, and commitment to high-quality work.
• Excellent organizational, multitasking, and prioritization abilities.
• Exceptional interpersonal skills with the confidence to build strong relationships across a wide range of stakeholders.
• Proactive problem-solving skills and an anticipatory mindset.
• High level of reliability, professionalism, and discretion.
• Ability to adapt communication style to different audiences and navigate changing priorities with patience and composure.
• Positive, can-do attitude, flexibility, sound judgment, and a collaborative approach to teamwork.

Responsibilities

• Provide proactive, high-quality administrative support to investment professionals, anticipating needs and helping manage competing priorities in a fast-paced environment.
• Manage complex and highly active calendars, balancing shifting schedules, competing demands, and time-sensitive internal and external meeting requests with sound judgment and attention to detail.
• Coordinate extensive domestic and international travel, including multi-leg itineraries, accommodations, and last-minute changes requiring flexibility and problem-solving.
• Plan and execute logistics for a high volume of internal and external meetings, partnering with colleagues, external organizations, and administrative professionals to ensure a seamless experience for all participants.
• Support conference planning and coordination, including registration, scheduling, travel arrangements, and materials preparation.
• Assist with the coordination of team meetings, recurring group activities, and offsites.
• Manage expense reports, including preparation, submission, reconciliation, and follow-up to ensure timely and accurate processing in line with firm policies.
• Build strong relationships with stakeholders across the firm, serving as a responsive, professional, and trusted point of contact.
• Exercise discretion and judgment when handling confidential information, sensitive matters, and requests requiring thoughtful prioritization.
• Remain actively engaged in team priorities and dynamics, helping drive follow-through, coordination, and continuity across a wide range of activities.
• Provide cross-coverage and backup support to other Executive Assistants as needed, contributing to a collaborative administrative team.
• Support ad hoc projects and evolving initiatives, demonstrating curiosity, flexibility, and a willingness to take on new responsibilities.

Skills

Administrative support

Calendar management

Travel coordination

Stakeholder collaboration

Microsoft Office

Discretion & confidentiality

Tools

Microsoft Office Suite

Job description

About Us

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

About the Role

Wellington Management is seeking an Executive Assistant to provide dedicated support to investors on the Industrials & Energy team. This role serves as a trusted administrative partner, working closely with investment professionals to help manage competing priorities, coordinate complex logistics, and ensure seamless execution across a broad range of business activities. The Executive Assistant will play a critical role in supporting a fast-paced, highly dynamic investment environment. This position carries significant responsibility for managing complex calendars, coordinating extensive domestic and international travel, facilitating high volumes of internal and external meetings, and ensuring day-to-day team activities run smoothly. Success in this role requires strong organizational skills, exceptional attention to detail, sound judgment, and the ability to remain flexible as priorities evolve. We are seeking a highly motivated and resourceful professional who thrives in a collaborative environment and enjoys building strong relationships across a team. The ideal candidate combines a proactive mindset with a high degree of patience, adaptability, and service orientation. They are comfortable engaging with a wide range of stakeholders, take initiative without being asked, and bring a positive, solutions-focused approach to both routine responsibilities and unexpected challenges. This role is particularly well suited for someone who enjoys being deeply connected to the business, values partnership, and takes pride in creating a seamless experience for those they support.

Primary Responsibilities

• Provide proactive, high-quality administrative support to investment professionals, anticipating needs and helping manage competing priorities in a fast-paced environment.
• Manage complex and highly active calendars, balancing shifting schedules, competing demands, and time-sensitive internal and external meeting requests with sound judgment and attention to detail.
• Coordinate extensive domestic and international travel, including multi-leg itineraries, accommodations, and last-minute changes requiring flexibility and problem-solving.
• Plan and execute logistics for a high volume of internal and external meetings, partnering with colleagues, external organizations, and administrative professionals to ensure a seamless experience for all participants.
• Support conference planning and coordination, including registration, scheduling, travel arrangements, and materials preparation.
• Assist with the coordination of team meetings, recurring group activities, and offsites.
• Manage expense reports, including preparation, submission, reconciliation, and follow-up to ensure timely and accurate processing in line with firm policies.
• Build strong relationships with stakeholders across the firm, serving as a responsive, professional, and trusted point of contact.
• Exercise discretion and judgment when handling confidential information, sensitive matters, and requests requiring thoughtful prioritization.
• Remain actively engaged in team priorities and dynamics, helping drive follow-through, coordination, and continuity across a wide range of activities.
• Provide cross-coverage and backup support to other Executive Assistants as needed, contributing to a collaborative administrative team.
• Support ad hoc projects and evolving initiatives, demonstrating curiosity, flexibility, and a willingness to take on new responsibilities.

Qualifications

• Minimum of 3 years' experience within an administrative role in a professional services organization.
• Experience supporting senior stakeholders in a fast-paced environment with significant travel, scheduling complexity, and competing priorities.
• Experience coordinating domestic and international travel, meeting logistics, and expense management.
• Exposure to investment management, financial services, or similarly dynamic professional environments will be viewed favorably.
• Advanced proficiency in Microsoft Office with an ability and desire to learn new technology to drive efficiencies.
• Demonstrated strong detail orientation, diligence, and commitment to high-quality work.
• Excellent organizational, multitasking, and prioritization abilities.
• Exceptional interpersonal skills with the confidence to build strong relationships across a wide range of stakeholders.
• Proactive problem-solving skills and an anticipatory mindset.
• High level of reliability, professionalism, and discretion.
• Ability to adapt communication style to different audiences and navigate changing priorities with patience and composure.
• Positive, can-do attitude, flexibility, sound judgment, and a collaborative approach to teamwork.

We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition or citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law.

If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at [e-mail].

Our approach to compensation considers all aspects of total compensation; all employees are eligible to receive salary, variable compensation, and benefits.

The base salary range for this position is: USD 60,000 - 110,000

• retirement plan
• health and wellbeing
• dental
• vision
• pharmacy coverage
• health savings account
• flexible spending accounts
• commuter program
• employee assistance program
• life and disability insurance
• adoption assistance
• back-up childcare
• tuition/CFA reimbursement
• paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)
• work from our offices 4 days a week with flexibility to work remotely 1 day a week

Tracing our history to 1928, Wellington Management is one of the world’s largest independent investment management firms. We serve as a trusted adviser to clients in over 60 countries, visit our website to see our assets under management. Our innovative investment solutions are built on the strength of proprietary, independent research and span nearly all segments of the global capital markets, including equity, fixed income, multi-asset, and alternative strategies. As a private partnership whose sole business is investment management, our long-term views and interests are aligned with those of our clients.

We are committed to attracting a talented and diverse workforce, and to fostering an open, collaborative culture of inclusivity because we believe multiple perspectives lead to more informed investment and business decisions. For more information, please visit https://www.wellington.com/en/