Executive Assistant

EPIP; Boston (MA); On-site; USD 50,000 - 70,000; Full time

Job summary

A non-profit organization in Boston is seeking an Executive Assistant to support the Executive Director. The role requires outstanding organizational and communication skills, as well as the ability to manage multiple projects. The Executive Assistant acts as a strategic liaison, providing essential support to the Executive Director and ensuring effective engagement with various stakeholders.

Qualifications

• Ability to prioritize and manage multiple and varied projects.
• Develop and maintain positive interpersonal relations with staff, board members, and external contacts.
• Keep highly organized administrative, organizational, and communication skills.

Responsibilities

• Serve as the principal support staff for the Executive Director.
• Inform engagement between the Executive Director and various stakeholders.
• Act as a repository of knowledge for executive-level continuity.
• Work effectively both within teams and independently.
• Maintain highly organized administrative tasks.

Skills

Highly organized

Exceptional administrative skills

Organizational skills

Communication skills

Interpersonal relations

Job description

Overview

The Executive Assistant is the principal support staff for the Executive Director, providing an essential, strategic communications and logistics interface between the Executive Director and staff and serving as the organization’s primary liaison to the Board of Directors.

The Executive Assistant informs engagement between the Executive Director, NEFA staff, Board of Directors, external partners, and constituents, and implements communications and logistics supporting those efforts. They act as a repository of knowledge to ensure continuity and consistency of executive-level work, advising the Executive Director on strategic opportunities and informing their work with all NEFA constituencies.

Responsibilities

• Serve as the principal support staff for the Executive Director, providing strategic communications and logistics interface between the Executive Director, staff, and Board of Directors.
• Inform engagement between the Executive Director, NEFA staff, Board, external partners, and constituents, and implement communications and logistics to support those efforts.
• Act as a repository of knowledge to ensure continuity and consistency of executive-level work; advise the Executive Director on strategic opportunities and inform work with all NEFA constituencies.
• Work effectively both within teams and independently to accomplish goals and implement projects; anticipate needs, conflicts, and opportunities with judgment, initiative, and discretion; prioritize and manage multiple and varied projects.
• Develop and maintain positive interpersonal relations with all levels of staff, board members, and external contacts; maintain highly organized administrative, organizational, and communication skills.

Qualifications & Skills

• Highly organized, with the ability to prioritize and manage multiple and varied projects.
• Exceptional administrative, organizational, and communication skills.
• Ability to develop and maintain positive interpersonal relations with staff, board members, and external contacts.

Application Process

All candidates will apply using the application form at nefa.org/about/employment. Please submit a current resume and a cover letter describing your interest in and preparedness for the role, and respond to a limited set of questions about relevant skills. If you need assistance to participate in the hiring process, you may request an accommodation by contacting NEFA’s accessibility coordinator at [e-mail] or tel/tty 617-423-1390.

Deadline to apply for this position is Monday, November 3. Applications will be reviewed as they are received, and interested candidates are encouraged to apply before the deadline. Applications received after the deadline may not be reviewed if the existing candidate pool is deemed sufficient. Initial phone interview requests will go out approximately one week after the application deadline.