Executive Assistant

Conexion; Boston (MA); Remote; USD 50,000 - 60,000; Full time

Job summary

Conexion, an innovative talent development organization, is hiring an Executive Assistant to support the CEO. In this full-time role, you'll manage communication, project coordination, and event planning while contributing to community-driven initiatives. Advantageous candidates will demonstrate strong problem-solving skills, organizational abilities, and proficiency with various digital tools.

Benefits

Commuter benefits

Free skills assessment and coaching session

Participation in state-wide events

Qualifications

• 3-5 years related experience in administration and data management.
• Driven self-learner and creative thinker.
• Available to work occasional weekends and/or evenings.

Responsibilities

• Acts as administrative point of contact; manages calls, messages, and correspondence.
• Maintains executive's schedule and coordinates meetings, events, and travel.
• Assists with developing marketing materials for events.

Skills

Organizational skills

Problem-solving skills

Communication skills

Data management

Bilingual Spanish

Tools

Office suite

Canva

Asana

Salesforce

Job description

Job Title: Executive Assistant

Reports to: CEO and Founder

Location: Remote - This position is required to be local to greater Boston and able to commute into the city for the events.

Type: Full-time

Anticipated Start Time: September 1, 2025

Compensation: $50,000-60,000 (35-hours a week/salary per year)

• Wages for this position will be commensurate with experience
• Commuter benefits
• Free skills assessment and coaching session opportunity
• Participation in state-wide events with fortune 100 & 500 leaders and professionals

Conexión is looking for a multi-faceted, operationally-minded individual to join our innovative talent development organization. At Conexión, we are addressing the nexus between the new demography and the economic complexities our country faces. We have created a channel to identify and fast-track HispanicLatino talent ready to accept the increasing responsibilities to ensure our communities, organizations and the country thrive and prosper in the future. What we’re doing here is incredible. Come join us. http://conexion-all.org/about/

Role Responsibilities

Administration:

• Acts as the administrative point of contact between Executive Director and internal/external demands.
• Undertakes the tasks of receiving calls, taking messages, and routing correspondence.
• Handles executives’ requests and queries promptly and appropriately.
• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information, initiating telecommunications.
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Collaborate in the development of event design, administration, and coordination
• Assist with ad-hoc projects as needed;

Events

• Assist with the development of event planning and marketing materials
• Act as an ambassador and volunteer for in-person and virtual events with public and private stakeholders, as needed

The Ideal Candidate: You’re what Conexión is looking for if you have a strong combination of the following experiences and skills.

• 3-5 years of related experience in administration and data management
• Experience with some analysis, and taking initiative and using independent judgement
• Strong organizational, schedule management, project management, and problem-solving skills with impeccable multi-tasking abilities.
• Driven self-learner and creative thinker
• Professional and disciplined
• Technical competency with various tools used by the organization, i.e., Office suite, Canva, Asana, Salesforce, and other project management tools
• Strong communication skills
• Bilingual Spanish preferred
• Available to work occasional weekends and/or evenings