Executive Assistant

Canam; Boston (MA); On-site; USD 60,000 - 80,000; Full time

Job summary

Canam Bridges, a leading bridge design and manufacturing group, seeks an experienced Executive Assistant to support our executive team in Boston. You will manage complex calendars, coordinate meetings, and prepare travel and expense reports, ensuring seamless communication with internal and external stakeholders.

The ideal candidate has 5+ years of executive support experience, strong autonomy, and advanced proficiency in Microsoft Office and Google Workspace.

Qualifications

• 5+ years experience supporting a corporate executive.
• Advanced skills in Microsoft Office Suite and Google Workspace.
• Ability to handle multiple tasks and meet deadlines.
• Self-starter with strong autonomy.

Responsibilities

• Support the executive with daily activities as required.
• Coordinate and manage the calendar for internal and external meetings.
• Arrange travel and prepare expense reports.
• Screen inquiries and maintain relationships with colleagues and clients.
• Organize social functions as required.

Skills

Executive support

Microsoft Office

Google Workspace

Multitasking

Autonomy

Tools

Calendar software

Job description

Company Description

Canam Bridges designs, manufactures and installs steel bridges for major infrastructure contractors across North America. Canam Bridges is a member of Canam Group, which has over 5,100 employees and operates 22 plants in North America, as well as engineering offices in Canada, Romania, India and the Philippines.

Job Description

Providing a high level of support to the executive, the Executive Assistant will be responsible for responding to internal and external inquiries while developing and maintaining excellent relations with colleagues and clients and act as a brand ambassador for the company.

The Executive Assistant will have the highest standards of organizational and communication skills and demonstrate very strong autonomy.

Essential Functions:

• Support the executive with daily activities as required
• Act as the point of contact between the executive and internal or external constituencies
• Organize workflow by reviewing and prioritizing the executive’s emails, correspondence and meeting preparation requirements
• Coordinate and manage the calendar for internal and external meetings and conference calls, including room arrangements, catering, audio-visual, etc.
• Work closely with the executive to proactively keep her or him well informed of upcoming commitments, responsibilities, tasks or potential issues
• Screen incoming calls, emails and requests and redirect when possible to optimize the executive’s time
• Assist the executive with preparation of internal and external communications
• Coordinate and manage all travel arrangements
• Prepare and submit expense reports
• Organize social functions as required
• Performother job duties as assigned by the supervisor

Qualifications

• 5+ years experience supporting a corporate executive
• Advanced skills in Microsoft Office Suite and Google Workspace
• Ability to handle multiple tasks, change priorities and effectively meet deadlines
• Deliver high-caliber work in a fast-paced environment
• Mature judgment in interpersonal relations
• Self-starter and autonomous
• Occasional overtime required
• Vicinity Boston, MAarea

Additional Information

Physical Demands:
Regularly required to sit, occasionally stand and walk, use hands and fingers, handle, or feel objects, tools, or controls; and reach with hands and arms. Regularly required to talk or hear. Seldom lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:
General office, production environment and plant operation. Daily exposure to computer display and shop environment.

Remuneration:
We offer a competitive compensation and benefits package as well as excellent opportunities for training and advancement.

Canamis an Equal Opportunity/Affirmative Action employer.All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you need a reasonable accommodation for any part of the employment process, please contact us and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to.