Executive Assistant

Veterans in Healthcare; Boston (MA); On-site; USD 65,000 - 100,000; Full time

Job summary

Beth Israel Deaconess Medical Center in Boston, MA is seeking an Executive Assistant to provide complex administrative support to an executive and oversee important projects. You will independently initiate and organize systems, manage reports, and prepare presentations for high-level meetings with internal and external stakeholders.

Required qualifications include an associate’s degree (bachelor’s preferred) and 5–8 years of relevant experience.

Qualifications

• Associate’s degree or higher is required; Bachelor’s preferred.
• 5–8 years related work experience is expected for this role.
• Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint, Access) and web-based tools.

Responsibilities

• Represents Executive to high-level internal and external constituents; maintains strategic relationships.
• Gathers information, writes memos, letters, and complex reports with independent judgment.
• Coordinates meetings with leaders, agencies, firms; handles sensitive information discreetly.
• Generates reports and determines data inclusion and output criteria; ensures accuracy.
• Manages online schedule, coordinates complex travel and prepares materials for presentations.

Skills

Microsoft Office Suite

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Access

Job description

Executive Assistant

Boston, MA

Beth Israel Deaconess Medical Center

• Employment: Full-time
• Hours/Week: 40
• Shift: Day
• Category: Administrative / Executive Assistants
• Pay Range: $65,208.00 USD – $99,840.00 USD
• FLSA: Exempt
• Req ID: JR99584

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Job Summary: Provides complex administrative support and oversees projects in support of an executive. Independently initiates, organizes, and implements systems and procedures to efficiently manage special projects, reports and presentation preparations.

Essential Responsibilities

• Represents Executive to high level internal and external constituents. Answers policy questions and determines appropriate course of action for sensitive issues and matters of significance that have organization-wide visibility and potential cost or organizational repercussions. Establishes and maintains influential and strategic relationships at all levels of the organization.
• Gathers information on behalf of Executive, researches and writes memos, letters, and reports which are often complex in nature, utilizing independent judgment.
• Coordinates meetings with community leaders, government agencies, legal and consulting firms; provides them with information of a sensitive nature; must use discretion and judgment in responding to questions and determining issues on medical center access.
• Generates reports determining appropriate data inclusion and output criteria; reviews for validity and accuracy of information and data.
• Manages on-line appointment schedule, coordinates arrangements for multiple meetings, and maintains files for easy access to background material for daily schedule. Coordinates complex travel arrangements for meetings and preparation of materials for presentations.

Required Qualifications

• Associate’s degree; Bachelor’s degree preferred.
• 5-8 years related work experience required.
• Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Competencies

• Written Communications: Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.
• Oral Communications: Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.
• Knowledge: Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.
• Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
• Customer Service: Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.

Physical Nature of the Job

Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally

Pay Range: $65,208.00 USD – $99,840.00 USD The pay range listed for this position is the annual base salary range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

Our Locations: Addison Gilbert Hospital Anna Jaques Hospital BayRidge Hospital Beth Israel Deaconess Hospital—Milton Beth Israel Deaconess Hospital—Needham Beth Israel Deaconess Hospital—Plymouth Beth Israel Deaconess Medical Center Beverly Hospital BILH At Home BILH Behavioral Services BILH Performance Network Core Physicians Exeter Hospital Joslin Diabetes Center Lahey Clinic Lahey Clinic, Peabody Mount Auburn Hospital New England Baptist Hospital BILH Primary Care The Herrick House Winchester Hospital

Beth Israel Deaconess Medical Center 110 Francis Street, Boston, MA 02215

If you need an accommodation for any part of the application process because of a medical condition or disability, please send an email to [e-mail] to let us know the nature of your request.

Read our full Equal Employment Opportunity (EEO) Policy here.