Executive Assistant

Banc of California, Inc.; Beverly Hills (CA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

401k with company match

Comprehensive health benefits

Paid time off

Job summary

Banc of California, Inc. is seeking an Executive Assistant to provide administrative support to senior executives and the board. The role emphasizes confidentiality, independent work, and ownership of complex tasks, including coordinating meetings, travel, and board materials.

The ideal candidate has 2–3 years of EA/Administrative experience, an associate degree or higher, and strong MS Office and project management skills. This is a full-time on-site position in Beverly Hills.

Qualifications

• 2–3 years’ experience as an Executive Assistant or Administrative Assistant.
• Associate’s degree or higher required.
• Strong organizational, written and verbal communication skills.
• Expert Microsoft Office Suite Skills.
• Project Management experience.
• Ability to work independently and collaboratively.
• Ability to interface effectively and professionally with senior level management.
• Strong ability to multi-task several projects at once.
• Independent worker/team player.

Responsibilities

• Interface effectively and professionally with all members of the department.
• Process expense reports.
• Reserve conference rooms and order food or refreshments if necessary.
• Coordinate and send out meeting invitations electronically.
• Coordinate office space for visitors.
• Answer phones and coordinate multiple schedules, travel, and meetings for executives.
• Create, edit and set up and maintain filing system.
• Process expense reports and reconcile credit card statements.
• Create detailed PowerPoint presentations.
• Interface effectively and professionally with senior level management and Board Members.
• Extensive project management – Compiles and oversees quarterly Board meetings.
• Serve as administrator on board portal site (Diligent).
• Other duties as assigned (e.g. copying, office supply orders, event set-up and coordination).
• Follow all established policies and procedures.
• Perform other duties and projects as assigned.

Skills

Strong organizational skills

Written and verbal communication

Interfacing with senior management

Multi-tasking

Independent worker/team player

Education

Associate’s degree or higher

High School diploma or equivalent

Tools

Microsoft Office Suite

Job description

BANC OF CALIFORNIA AND YOUR CAREER

Banc of California, Inc. (NYSE: BANC) is a bank holding company with over $34 billion in assets and the parent company of Banc of California. Banc of California is one of the nation’s premier relationship-based business banks, providing banking and treasury management services to small, middle market, and venture backed businesses. As the largest independent bank headquartered in California, the bank offers a broad range of loan and deposit products and services through a network of full-service branches and regional offices, as well as through digital and nationwide capabilities. The bank also provides full-service payment processing solutions to its clients and serves the Community Association Management industry nationwide through its technology forward platform, SmartStreet. Banc of California is committed to supporting its local communities through the Banc of California Charitable Foundation and by partnering with organizations that promote financial literacy, job training, small business support, affordable housing, and more.

At Banc of California, our success is powered by our people and a shared commitment to delivering meaningful results. We foster an environment where entrepreneurial thinking is encouraged, and accountability and operational excellence are expected. Our team members are empowered to take ownership, make informed decisions, and make a meaningful impact as the bank continues to grow and evolve. We are dedicated to supporting your growth and wellbeing through comprehensive benefits, robust development opportunities, and inclusive programs that enable you to perform at your best. Together we win!

THE OPPORTUNITY

Provide administrative support to senior level executive(s) and/or department. The ideal candidate will possess the ability to anticipate the various needs of the office, work independently and with confidentiality and discretion. This position will be expected to interact with the Board Members directly and must possess the appropriate level of professional acumen. We are seeking someone who is detailed oriented with a “can-do” attitude that will take ownership of the various projects/task given and will efficiently and effectively communicate with their direct supervisor(s). The ideal candidate will become an integral part of our team and should strive to become the “go-to” person for all matters related to their work. Performs all duties in accordance with the Company’s policies and procedures, all U.S. state and federal laws and regulations, wherein the Company operates.

How You’ll Make a Difference

• Interface effectively and professionally with all members of the department.
• Process expense reports.
• Reserve conference rooms and order food or refreshments if necessary.
• Coordinate and send out meeting invitations electronically.
• Coordinate office space for visitors.
• Answer phones and coordinate multiple schedules, travel, and meetings for executive(s).
• Create, edit and se- up and maintain filing system.
• Process expense reports and reconcile credit card statements.
• Create detailed PowerPoint presentations.
• Interface effectively and professionally with senior level management and Board Members.
• Extensive project management –Compiles and oversees quarterly Board meetings.
• Serve as administrator on board portal site (Diligent).
• Other duties as assigned (e.g. copying, office supply orders, event set-up and coordination).
• Follow all established policies and procedures.
• Perform other duties and projects as assigned.

What You’ll Bring

• 2 – 3-years’ experience as an Executive Assistant or Administrative Assistant
• Associate’s degree or higher
• Strong organizational, written and verbal communication skills
• Expert Microsoft Office Suite Skills
• Project Management
• Ability to work independently and collaboratively
• Ability to interface effectively and professionally with senior level management
• Strong ability to multi-task several projects at once
• Strong Organizational skills
• Strong attention to detail (should ideally be able to spot grammatical errors in documents)
• Independent worker/team player
• Flexibility to work overtime; as needed
• Experience with internal document management system preferred
• High technological skills/literacy needed
• High School diploma or equivalent required

How We’ll Support You

• Financial Security: You will be eligible to participate in the company’s 401k plan which includes a company match and immediate vesting.
• Health & Well-Being: We offer comprehensive insurance options including medical, dental, vision, AD&D, supplemental life, long-term disability, pre-tax Health Savings Account with employer contributions, and pre-tax Flexible Spending Account (FSA).
• Building & Supporting Your Family: Banc of California partners with providers that offer adoption, surrogacy, and fertility assistance as well as paid parental leave and family support solutions including care options for your family.
• Paid Time Away: Eligible team members receive paid vacation days, holidays, and volunteer time off.
• Career Growth Opportunities: To support career growth of our team members, we offer tuition reimbursement, an annual mentorship program, leadership development resources, access to LinkedIn Learning, and more.

SALARY RANGE

The base salary ultimately offered is determined through a review of education, industry experience, training, knowledge, skills, abilities of the applicant in alignment with market data and other factors.

Banc of California is an equal opportunity employer committed to creating a diverse workforce. All qualified applicants will receive consideration for employment without regard to their actual or perceived race (including traits associated with race, such as hair texture, hair type or protective hairstyles), religion or religious creed (including religious dress and grooming practices), color, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), sexual orientation, gender, gender identity, gender expression, gender transitioning, citizenship status, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information, or disability (mental or physical), requests for accommodation and any additional protected categories set forth in applicable federal, state or local laws. If you require reasonable accommodation as part of the application process, please contact Talent Acquisition.