Executive Assistant

Ares Management Corporation; Bellevue (WA); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Medical/Rx/Dental/Vision

401(k) with company match

FSA/HSA

Life Insurance & Disability

Employee Assistance Program

Job summary

Ares Management Corporation in Bellevue, WA is seeking an Executive Assistant to provide high-level administrative support in a fast-paced environment. You will manage heavy calendaring, coordinate domestic and international travel, handle expense reports, and oversee general office operations for a team of professionals.

The ideal candidate has 3–5 years of experience as an Administrative Assistant or Office Manager, strong organizational skills, and proficiency with MS Office, Outlook, Zoom,

Qualifications

• Bachelor’s degree preferred but not required.
• 3–5 years of experience as Administrative Assistant or Office Manager.
• Strong prioritization and calendar management; travel coordination.
• Proficiency with MS Office & Zoom; familiar with Concur or similar expense systems.

Responsibilities

• Meetings & Calendaring: manage calendars, coordinate internal/external meetings, reserve conference rooms and arrange catering.
• Travel & Expenses: coordinate domestic/international travel, process expense reports, manage itineraries and visas as needed.
• Office Manager Services: liaise with building management, supervise office supplies, reception duties, and space planning.

Skills

Calendar management

Travel coordination

Expense reporting

Office operations

Communication skills

Cross-functional collaboration

Education

Bachelor's Degree

Tools

MS Word

Excel

PowerPoint

Outlook

Zoom

Concur

Job description

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Ares Management Corporation (NYSE: ARES) is a leading global alternative investment manager offering clients complementary primary and secondary investment solutions across the credit, real estate, private equity and infrastructure asset classes. We seek to provide flexible capital to support businesses and create value for our stakeholders and within our communities. By collaborating across our investment groups, we aim to generate consistent and attractive investment returns throughout market cycles. As of June 30, 2026, Ares Management's global platform had approximately $671 billion of assets under management(1) with more than 4,400 employees operating across North America, South America, Europe, Asia Pacific and the Middle East. For more information, please visit www.aresmgmt.com.

Job Description Ares Management is seeking an Executive Assistant with strong administrative support and organizational skills to provide high level support to professionals in a fast-paced environment in our Bellevue office. The role provides administrative support by managing heavy calendaring, coordinating travel, handling expense reports, and answering calls, among other general support responsibilities. Additionally, it includes office management services. The ideal candidate must be a self-starter and demonstrate excellent follow-up skills. Ares looks for people who are enthusiastic to grow their skills and take on new responsibilities to provide high‑level value‑add support for the professionals they cover, along with a willingness to pitch in and collaborate with other administrative team members, including sharing backup coverage needs.

Primary functions and essential responsibilities

• Meetings & Calendaring:
  • Goal-level calendar management, reflecting professionals’ priorities and adapting as necessary, with excellent communication to involved parties and stakeholders (including senior firm management and their assistants)
  • Extensive coordination and scheduling of internal and external meetings and conference calls, video conference meetings utilizing Outlook calendar and Zoom for senior professionals; includes arranging for catering, document distribution and ensuring conference room technology setup
  • Partner closely with professionals supported to manage meeting changes and keep them on schedule throughout the day
  • Schedule meetings and conference rooms as necessary using Ares protocols
  • Coordinate set up and clean up conference rooms for catered meetings
• Travel & Expenses:
  • Coordinate all aspects of domestic and international travel (air, ground, and lodging); manage payment and maintain real-time tracking of meeting and itinerary changes
  • Manage payment and maintain real time tracking of meeting and itinerary changes
  • Maintain current passports and necessary visas, as relevant
  • Compose detailed itineraries for all travel and key meetings, print boarding passes and checking-in professionals for their flights
  • Track flights to ensure they are on time and not cancelled
  • Be on call for necessary changes, including after hours
  • Organize and create cash and AMEX expense reports using Ares’s expense system, Concur
• Additional Office Manager Services:
  • Liaise with building management regarding issues within office space
  • Coordinate supplemental cleaning of the space as necessary
  • Oversee local parking and badge access
  • Inventory, order, and distribute office and pantry supplies
  • Work with Facilities team and local business leads with projects and space planning
  • Coordinate Ares US Corporate Services programs on a local level
  • Maintain an ongoing Reception Desk presence as needed
  • Mail Services - Sorting/scanning/shipping
  • Strong onsite presence (Monday-Friday) and after hours when needed

Qualifications

• Education: Bachelor’s Degree strongly preferred, but not required
• Experience Required: Minimum 3-5 years of experience as an Administrative Assistant or Office Manager.
• General Requirements: Effective prioritization of multiple professionals Travel coordination; domestic & international Technical proficiency; programs used include, MS Word, Excel, PowerPoint, Outlook, Zoom Participation in general administrative duties, ad-hoc projects Experience in managing multiple calendars, scheduling appointments, and screening incoming calls
• Background in financial services a plus

Compensation

The anticipated rate for this position is listed below. Total compensation may also include a discretionary performance-based bonus.

$65,000 - $70,000

Benefits

Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.

Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.

Ares Management LLC (together with its related operating and administrative subsidiaries, “Ares Management”) is an Equal Employment Opportunity employer and considers all applicants for employment without regard to race, color, religion, ethnicity, creed, sex, age, national origin, alienage or citizenship status, disability, medical condition, pregnancy, marital status, partnership status, sexual orientation, status regarding public assistance, military or veteran status, domestic violence victim status, gender identity and expression, transgender status, genetic information, status as unemployed, political affiliation or any other characteristic protected by federal, state or local law. Ares Management will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

(1) As of June 30, 2026. AUM amounts include funds managed by Ivy Hill Asset Management, LP., a wholly owned portfolio company of Ares Capital Corporation and registered investment adviser.