Executive Assistant

Harbor Health; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401(k) Investment Plan

Generous PTO

Job summary

Harbor Health, based in Houston, TX, is seeking an Executive Assistant to provide high-level administrative support to senior leadership. You will manage complex calendars, coordinate travel, handle confidential information with HIPAA awareness, and partner with teams across clinical, health plan, and operations functions.

The role requires 3–5+ years of executive support, exceptional organizational skills, and strong written/verbal communication.

Qualifications

• High school diploma or equivalent; Bachelor's degree preferred.
• 3–5+ years of executive or administrative support experience supporting senior leaders.
• Advanced proficiency with Google Suite and Teams.
• Exceptional organizational and time management skills, with the ability to prioritize competing demands in a fast-paced environment.
• Excellent written and verbal communication skills, with a professional presence and strong interpersonal skills.
• Demonstrated discretion and sound judgment in handling confidential information; familiarity with HIPAA.
• Self-starter who anticipates needs, solves problems proactively, and takes ownership.
• Preferred: Healthcare, health plan, or medical group experience; experience supporting C-suite leaders; travel and expense systems; bilingual English/Spanish skills.

Responsibilities

• Manage complex, high-volume calendars, prioritizing meetings and commitments and resolving scheduling conflicts
• Coordinate domestic travel, itineraries, and expense reports
• Screen and manage correspondence and requests on behalf of executives with discretion and sound judgment
• Prepare, review, and edit correspondence, presentations, reports, and briefing materials
• Plan and coordinate leadership meetings, events, and offsites, including agendas, materials, minutes, and follow-up action items
• Track deadlines and deliverables, follow up with stakeholders, and help keep priorities on schedule
• Support special projects and initiatives for our SVP of Sales, Chief Architect Officer, Chief Legal Officer, CPTO, and more, including research and data compilation

Job description

Brief Description

Executive Assistant

Harbor Health

This role is solely based out of Houston, TX and we will only be accepting candidates who live in Houston, TX or the surrounding area

Position Overview

Harbor Health is seeking an Executive Assistant based in Houston, Texas to provide high-level administrative and operational support to our senior leadership. Harbor Health is a payvider, combining a medical group and a health plan to deliver member-centered care across Texas. In this role, you will be a trusted partner to our executives, managing complex schedules, coordinating meetings and travel, handling confidential information, and keeping priorities on track so leaders can focus on advancing our mission. You will work closely with teams across our clinical, health plan, and operations functions and represent Harbor Health with professionalism and discretion.

Position Duties & Responsibilities

Executive Support & Calendar Management

• Manage complex, high-volume calendars, prioritizing meetings and commitments and resolving scheduling conflicts
• Coordinate domestic travel, itineraries, and expense reports
• Screen and manage correspondence and requests on behalf of executives with discretion and sound judgment
• Prepare, review, and edit correspondence, presentations, reports, and briefing materials

Meeting & Project Coordination

• Plan and coordinate leadership meetings, events, and offsites, including agendas, materials, minutes, and follow-up action items
• Track deadlines and deliverables, follow up with stakeholders, and help keep priorities on schedule
• Support special projects and initiatives for our SVP of Sales, Chief Architect Officer, Chief Legal Officer, CPTO, and more, including research and data compilation

Stakeholder Communication & Confidentiality

• Serve as a primary point of contact for internal teams, providers, vendors, and external partners
• Handle sensitive and confidential information, including protected health information, in compliance with HIPAA and company policies
• Build strong working relationships with administrative colleagues and leaders across Harbor Health markets

Office & Administrative Operations

• Coordinate with Facilities, IT, and vendors on Houston office needs, supplies, and logistics, as applicable
• Process invoices, purchase requests, and expense reports, and maintain organized files and records
• Support onboarding of new leaders and team members, and coordinate schedules across Harbor Health markets

Desired Professional Skills & Experience

• High school diploma or equivalent; Bachelor's degree preferred
• 3–5+ years of executive or administrative support experience supporting senior leaders
• Advanced proficiency with Google Suite and Teams
• Exceptional organizational and time management skills, with the ability to prioritize competing demands in a fast-paced environment
• Excellent written and verbal communication skills, with a professional presence and strong interpersonal skills
• Demonstrated discretion and sound judgment in handling confidential information; familiarity with HIPAA
• Self-starter who anticipates needs, solves problems proactively, and takes ownership
• Preferred: Healthcare, health plan, or medical group experience; experience supporting C-suite leaders; experience with travel and expense systems; bilingual English/Spanish skills

What We Offer

• Competitive salary and benefits package
• Generous PTO
• 10 paid holidays
• Medical, Dental, and Vision Insurance
• 401(k) Investment Plan
• Professional development and growth opportunities
• A transparent and unique culture
• Collaborative and dynamic work environment

Company Overview

At Harbor Health, we're transforming healthcare in Texas through collaboration and innovation. We're seeking passionate individuals to help us create a member-centered experience that connects comprehensive care with a modern payment model. If you're ready to make a meaningful impact in a dynamic environment where your contributions are valued, please bring your talents to our team!

EQUAL EMPLOYMENT OPPORTUNITY

Harbor Health is an Equal Opportunity Employer. We celebrate diversity and are committed to building an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.