Executive Assistant

University of Colorado Medicine; Aurora (CO); Hybrid; USD 60,000 - 90,000; Full time

Job summary

University of Colorado Medicine (CU Medicine) is seeking an experienced Executive Assistant to support senior leaders, including the Chief Business Development Officer, CFO, CRO, and Executive Director. The role involves calendar management, travel arrangements, expense reporting, and document preparation, with collaboration across Marketing and Building departments.

The position offers a primarily remote work structure with on-site days as needed, accommodating 1–2 days on site and remaining

Qualifications

• 5+ years of experience in executive-level administrative support.
• Experience in academic or healthcare environment is strongly preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Provide high-level administrative support to multiple senior leaders.
• Coordinate calendars, meetings, travel, and expense reporting.
• Administer governance-related processes for boards and committees.
• Prepare materials for leadership reviews and external distribution.
• Coordinate cross-functional communications and logistics for key initiatives.

Skills

Communication

Attention to detail

Executive support

MS Office

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

University of Colorado Medicine (CU Medicine) is the region's largest and most comprehensive multispecialty physician group practice. At our primary and specialty care clinics across the Denver metro area and Front Range, CU Anschutz School of Medicine physicians and advanced practice providers bring the latest medical knowledge and new advancements to the care they provide every day. CU Medicine also provides business operations, revenue cycle and administrative services to support the patients of CU Anschutz School of Medicine providers.

Due to the nature of this role, we will only consider candidates who currently reside in Colorado or those with firm plans to relocate to Colorado.

This job offers a primarily remotework structure withon-site work required as dictated by the needs of the job. A typical schedule would include 1-2 days onsite, and the remaining days working remotely.

We are seeking a highly motivated and experienced Executive Assistant to support our leadership team.

The Executive Assistant will provide high-level administrative support to multiple senior leaders, including the Chief Business Development Officer, Chief Financial Officer, Chief Revenue Officer, and Executive Director, while also supporting the Marketing and Building departments as needed. This role is responsible for managing executive priorities through calendar coordination, meeting planning, travel arrangements, expense reporting, and document preparation. Additionally, the Executive Assistant facilitates cross-functional communication and coordinates logistics to ensure the seamless execution of key initiatives and organizational objectives.

Essential Duties:

Executive Leadership, Committee, and Board Support

• Provide comprehensive administrative and operational support to executive leadership.
• Coordinate all aspects of Board, Executive Committee, Finance Committee, and subcommittee meetings to include meeting coordination, minutes, documentation, etc.

• Administer BoardEffect, including user management, content maintenance, and system support.
• Maintain committee membership lists, distribution groups, and administrative records.
• Provide logistical and administrative support for committee workflows and approvals.
• Support governance activities such as membership voting processes, including coordination of ballots, documentation of results, and updates to governing documents.

Calendar, Scheduling, and Administrative Coordination

• Manage complex calendars for executive leadership, including recurring meetings, ad hoc scheduling, and conflict resolution.
• Coordinate meetings involving multiple stakeholders, entities, and departments.
• Arrange meeting logistics, including room reservations, catering, and outside consultant visits.
• Support scheduling needs across internal and external partners, ensuring alignment with organizational priorities.

Financial Administration

• Process and manage invoices through organizational systems.

• Support expense processing and reconciliation through Concur, including credit card transactions, travel expenses, and reimbursements.
• Assist with journal entries and interdepartmental chargebacks as needed.

Document Preparation & Communication Support

• Draft, proofread, and edit a wide range of documents, including presentations, correspondence, reports, and mass communications.
• Prepare materials for leadership review, meetings, and external distribution.

Miscellaneous Support

• Provide technology and systems administration support for assigned platforms and applications.
• Coordinate organizational events, special projects, and executive initiatives.
• Support building operations and facilities-related coordination, serving as a liaison with internal stakeholders and external vendors.

Requirements:

• High school diploma required, bachelor’s degree strongly preferred
• 5+ years of experience in executive-level administrative support required
• Expertise with Microsoft Office Suite applications required
• Excellent written and verbal communication skills required
• Experience in academic or healthcare environment is strongly preferred
• Knowledge of nonprofit governance a plus

• Excellent verbal and written communication skills with the ability to originate or draft written correspondence
• Ability to maintain the strictest confidentiality and discretion regarding all information received.
• Strong attention to detail with minimal errors in work output is essential.

• Ability to work independently and proactively under pressure of multiple deadlines and rapidly changing priorities.

CU Medicine is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing non-discrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities

CU Medicine is dedicated to ensuring a safe and secure environment for our staff and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees prior to their employment.

The listed pay range (or hiring rate) represents CU Medicine’s good faith and reasonable estimate of the range of possible compensation at the time of posting and is based on evaluation of competitive market data.

A variety of factors, including but not limited to, internal equity, experience, and education will be considered when determining the final offer.

CU Medicine provides generous leave, health plans and retirement contributions which take your total compensation beyond the number on your paycheck. Find information about our benefits here.

CU Medicine will post all jobs for aminimumof 7 days or until 250+ applicants have been received (whichever comes first).

CU Medicine supports a Tobacco Free Workplace Environment which prohibits smoking and the use of tobacco products on CU Medicine property, Anschutz Medical Campus and adjacent business locations.