Executive Assistant

Ryan Specialty, LLC; Atlanta (GA); Hybrid; USD 68,000 - 85,000; Full time

Benefits offered by this job

Paid time off

Parental leave

Mental health benefits

Bonuses

Job summary

Ryan Specialty, based in Atlanta, seeks an organized Executive Assistant to support senior leadership in a fast-paced environment. You will manage complex calendars, coordinate meetings and travel, and prepare executive materials, acting as a trusted partner to executives.

Ideal candidates have 3+ years of experience supporting executives, strong communication, and proficiency in Microsoft Office. A Bachelor's degree is preferred or an equivalent combination of education and experience.

Qualifications

• 3+ years of experience supporting executives in a fast-paced environment.
• Proven calendar management and priority-setting skills.
• Experience supporting multiple senior leaders is a plus.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent written and verbal communication and attention to detail.
• Bachelor's degree preferred or equivalent experience.

Responsibilities

• Own and manage a complex executive calendar with conflicts.
• Coordinate meetings, travel, and logistics.
• Prepare executive-level materials and correspondence.
• Act as professional point of contact for stakeholders.
• Support additional senior leaders as needed.

Skills

Executive support

Calendar management

Meeting coordination

Travel coordination

Microsoft Office

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office

Job description

RT Specialty, a division of Ryan Specialty, is a leading wholesale distributor of specialty insurance products and services. Our experienced brokers are specialized in property, casualty, professional lines, transportation and workers’ compensation, providing creative solutions to retail brokerage firms. We define ourselves through our superior execution on behalf of our clients, which has established us as a leader in the industry.

Position Summary

We are seeking a highly organized, proactive Executive Assistant to provide dedicated support to senior leadership in our Atlanta office. This is an opportunity for someone who enjoys bringing structure to a fast-moving environment, anticipating needs, and becoming a trusted partner to the executive they support. The Executive Assistant will play an important role in managing a busy and evolving schedule, coordinating meetings and travel, preparing for upcoming commitments, and helping ensure priorities stay organized and on track. The right person will be comfortable taking ownership, exercising good judgment, and learning the business well enough to understand what needs attention, what can wait, and how to make the best use of the executive's time. This role will initially support one senior executive, with the potential to provide support to an additional senior leader over time.

What will your job entail? What You'll Do

• Own and proactively manage a complex executive calendar, including scheduling, prioritizing requests, resolving conflicts, and anticipating changes.
• Help protect the executive's time by understanding business priorities and using sound judgment when coordinating meetings and commitments.
• Stay ahead of upcoming meetings, deadlines, travel, and follow-ups to ensure the executive is prepared and priorities continue moving forward.
• Coordinate internal and external meetings, including agendas, materials, conference rooms, catering, and other logistics.
• Arrange domestic and international travel, including flights, accommodations, transportation, itineraries, and schedule changes.
• Prepare and edit correspondence, presentations, reports, and other executive-level materials.
• Coordinate team meetings, business events, client functions, and other gatherings as needed.
• Serve as a professional and responsive point of contact for internal and external stakeholders.
• Track key commitments, follow-ups, and action items to help ensure important priorities don't fall through the cracks.
• Develop a strong understanding of the business, key relationships, and leadership priorities to become an increasingly effective partner.
• Handle sensitive and confidential information with discretion.
• Assist with occasional personal scheduling or administrative needs.
• Take on special projects and evolving responsibilities as the needs of the executive and business grow.

What We're Looking For

• 3+ years of experience supporting executives, senior leaders, or teams in a fast-paced professional environment.
• Demonstrated experience managing complex calendars and competing priorities.
• Experience supporting more than one senior leader is a plus.
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Exceptional organization and attention to detail.
• Strong judgment and the confidence to make thoughtful prioritization decisions.
• A proactive mindset with the ability to anticipate needs and take initiative.
• Excellent written and verbal communication skills.
• A high level of reliability, follow-through, and personal accountability.
• Ability to build strong, trusted relationships across an organization.
• Comfortable adjusting quickly when schedules or priorities change.Experience coordinating travel, meetings, and events.
• Insurance or financial services experience is helpful but not required.
• Education Bachelor's degree preferred, or an equivalent combination of education and relevant professional experience.

Work Arrangement

This role is based in Atlanta and offers a flexible hybrid working arrangement. The Executive Assistant will maintain a regular in-office presence, including Mondays for weekly planning and coordination, with additional onsite availability based on meetings, events, and business needs.

Ryan Specialty is an Equal Opportunity Employer. We are committed to building and sustaining a diverse workforce throughout the organization. Our vision is an inclusive and equitable workplace where all employees are valued for and evaluated on their performance and contributions. Differences in race, creed, color, religious beliefs, physical or mental capabilities, gender identity or expression, sexual orientation and many other characteristics bring together varied perspectives and add value to the service we provide our clients, trading partners, and communities. This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms, conditions, and benefits of employment.

How We Support Our Teammates

Ryan Specialty seeks to offer our employees a comprehensive and best-in-class benefits package that helps them — and their family members — achieve their physical, financial, and emotional well-being goals. In addition to paid time off for company holidays, vacation, sick and personal days, Ryan offers paid parental leave, mental health services and more. The target salary range for this position is $68,000.00 - $85,000.00 annually. The wage range for this role considers many factors, such as training, transferable skills, work experience, licensure and certification, business needs, and market demands. The pay range is subject to change and may be modified in the future. Full-time roles are eligible for bonuses and benefits. For additional information on Ryan Specialty Total Rewards, visit our website https://benefits.ryansg.com/.

We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation at [e-mail]. The above is intended to describe this job's general requirements. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

A multi-time winner of Newsweek's Most Loved Workplaces and Insurance Business's Top Insurance Employers, Ryan Specialty is home to some of the brightest talent in the insurance industry.

Join our team and help provide innovative solutions for insurance brokers, agents and carriers.