Executive Assistant

QTS Realty Trust; Ashburn (VA); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) retirement plan

Flexible spending savings account

Paid holidays

Paid time off

Employee assistance program

Job summary

QTS Realty Trust is seeking an experienced Executive Assistant in Virginia to support executives across the organization. You will manage calendars, filter communications, and arrange travel to help leaders stay focused on strategic priorities.

The role emphasizes confidentiality, discretion, and polished communication. A minimum of five years in an administrative function and strong MS Office skills are required, with a focus on accuracy and problem solving.

Qualifications

• Five or more years of experience in an administrative function.
• Strong communication skills.
• Proficiency with technology including MS Office, email and other relevant programs.
• Attention to detail and accuracy.
• Problem solving skills.
• Ability to operate with discretion and confidentiality.
• Experience assisting with event planning, including coordinating logistics and ensuring smooth execution.
• Experience writing communications on behalf of leaders for distribution.

Responsibilities

• Manage an executive's calendar, scheduling meetings, and handling complex scheduling needs.
• Act as a gatekeeper for the executive, filtering calls, emails, and visitors to ensure the executives time is used effectively.
• Arrange travel itineraries, book flights, hotels, and transportation.
• Handle incoming and outgoing communication, including emails, phone calls, and correspondence, and act as a point of contact for the executive.
• Organize and maintain documents, prepare reports, and create presentations.
• Assist with special projects and tasks, as needed, to support the executives' needs and objectives.
• Prepare meeting agendas, take minutes as needed, and ensure efficient meeting flow.

Skills

Attention to detail

Communication

Discretion

Problem solving

Analytical skills

Event planning

Leadership communications

Tools

MS Office

Job description

Who we are

As a global leader in digital infrastructure, QTS designs, builds and operates advanced data centers that support strategic AI, cloud and digital transformation initiatives. We are driven by a mission to connect the world for good and our people make it possible. Every single day, the creativity, dedication and genuine care for our communities are what push us forward and make this a truly special place to be.

Who You Are

You are a motivated and organized individual, who enjoys working in an ever-changing environment and has a keen eye for attention to detail. You are ready to learn new skills, in a fast paced and growing industry with a focus on efficiency, organization, and strong communication to ensure smooth daily operations for our executives. You provide high-level administrative and office support to an assigned executive(s) and oversee various office operations.

The Impact You Will Have

As an Executive Assistant with QTS, you will have the opportunity to work with our executives across the organization and support them to be successful in their day-to-day roles. For QTS, our Executive Assistants are a crucial element in our Executive Support organization, a key part of our team, and provide more than just administrative support. With customer service in mind, you will not only work with executives, but also their teams in prioritizing meetings, communications, and needs of our executive team.

What You Will Do

• Manage an executive's calendar, scheduling meetings, and handling complex scheduling needs.
• Act as a gatekeeper for the executive, filtering calls, emails, and visitors to ensure the executives time is used effectively.
• Arrange travel itineraries, book flights, hotels, and transportation.
• Handle incoming and outgoing communication, including emails, phone calls, and correspondence, and act as a point of contact for the executive.
• Organize and maintain documents, prepare reports, and create presentations.
• Assist with special projects and tasks, as needed, to support the executives' needs and objectives.
• Prepare meeting agendas, take minutes as needed, and ensure efficient meeting flow.

What You Will Need to be Successful

• Five or more years of experience in an administrative function.
• Strong communication skills.
• Proficiency with technology including MS Office, email and other relevant programs.
• Attention to detail and accuracy.
• Problem solving skills.
• Ability to operate with discretion and confidentiality.
• Other Key Skills
• Analytical skills, including the ability to perform basic spreadsheet functions.
• Experience assisting with event planning, including coordinating logistics and ensuring smooth execution.
• Experience writing communications on behalf of leaders for distribution.

In accordance with applicable law, the following represents a reasonable estimate of the range of possible compensation for this role if hired in Virginia. Please note that this information is provided for those hired in Virginia only, and this role is open to candidates outside of Virginia with compensation that aligns with your location. The successful candidate’s starting salary will be determined based on permissible, non-discriminatory factors such as skills, experience, and geographic location. The estimated pay range for this role, if based in Virginia, is: $47.60 - 71.72 Please note that this information is provided for those hired in Virginia only, and this role is open to candidates outside of Virginia with compensation that aligns with your location. The successful candidate’s starting salary will be determined based on permissible, non-discriminatory factors such as skills, experience, and geographic location.

This role is also eligible for a competitive benefits package that includes:

• medical, dental, vision, life, and disability insurance
• 401(k) retirement plan
• flexible spending savings account
• paid holidays
• paid time off
• employee assistance program
• and other company benefits

We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or discrimination claim. The \"Know Your Rights\" Poster is included here: Know Your Rights (English) Know Your Rights (Spanish) The pay transparency policy is available here: Pay Transparency Nondiscrimination Poster-Formatted QTS is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to [e-mail] and let us know the nature of your request and your contact information.