IT Asset Specialist

QTS Data Centers; Ashburn (VA); On-site; USD 83,000 - 127,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) matching

Paid holidays

Paid time off

Volunteer days

Tuition assistance

Parental leave

Military benefits

Job summary

QTS Data Centers in Ashburn, Virginia, is seeking an IT Asset Specialist to manage and optimize IT assets across the lifecycle, coordinating with procurement, engineering, and finance to maximize asset value and ensure compliance. The role requires collaboration with multiple teams to maintain accurate inventory, drive cost efficiencies, and support strategic initiatives.

The candidate will handle asset intake, tracking, disposition, and secure disposal, while generating regular utilization and

Qualifications

• Bachelor's degree in Information Technology, Computer Science, or a related field, or equivalent professional experience.
• Three or more years of IT or related experience.
• Proven experience in IT asset management and procurement.
• Familiarity with licensing agreements and compliance.
• Proficiency with asset tracking and management tools.

Responsibilities

• Audit and manage hardware assets, including Firewalls, routers, switches, Wireless Access Points, and servers.
• Coordinate with our Procurement team to create and process purchase orders for IT hardware and software.
• Ensure timely and accurate additions, dispositions, and periodic replacements of IT assets.
• Process IT asset requests including validation of the requests, shipping of IT assets, and updating of asset records.
• Monitor and track IT asset assignments and facilitate reassignments as needed.
• Collaborate with procurement team to acquire necessary IT assets and licenses.
• Ensure compliance with organizational policies and budget requirements.
• Maintain relationships with IT asset vendors and service providers.
• Evaluate vendor performance and negotiate agreements for cost-effective solutions.
• Manage the entire lifecycle of IT assets from procurement to disposal.
• Work with Technology Engineering teams to ensure the timely replacement or upgrade of aging or obsolete IT hardware.
• Coordinate the secure disposal or recycling of retired IT assets in compliance with environmental regulations and data security policies.
• Collaborate with Technology Engineering teams, Procurement team, Facility Operations teams, and approved vendors to ensure seamless deployment of IT assets into new infrastructure and into existing infrastructure.
• Communicate asset-related policies and procedures to employees and key stakeholders.
• Generate regular reports on asset utilization, performance, and compliance.
• Document IT asset-related processes, policies, and procedures.
• Maintain detailed records and documentation related to IT assets, including purchase invoices, warranties, and maintenance agreements.
• Generate reports and analytics on asset utilization, costs, and compliance status for management review.
• Ensure that data on retired assets is securely wiped or destroyed to prevent data breaches.
• Ensure compliance with data protection regulations and industry standards related to IT asset management.

Skills

IT asset management

Procurement

Licensing compliance

Asset tracking tools

Cross-functional collaboration

Education

Bachelor's degree or equivalent

Tools

Procurement software

Licensing management tools

Job description

Who We Are

As a global leader in digital infrastructure, QTS designs, builds and operates advanced data centers that support strategic AI, cloud and digital transformation initiatives. We are driven by a mission to connect the world for good and our people make it possible. Every single day, the creativity, dedication and genuine care for our communities are what push us forward and make this a truly special place to be.

Who We Are

As a global leader in digital infrastructure, QTS designs, builds and operates advanced data centers that support strategic AI, cloud and digital transformation initiatives. We are driven by a mission to connect the world for good and our people make it possible. Every single day, the creativity, dedication and genuine care for our communities are what push us forward and make this a truly special place to be.

The IT Asset Specialist will be responsible for managing and optimizing QTS’s IT assets, including hardware, software, licenses, and related resources. This role involves tracking the lifecycle of IT devices, ensuring compliance with licensing agreements and maximizing the value of the company’s IT investments. The IT Asset Specialist will work closely with Network Engineers, Systems and Cloud Engineers, Application Engineers, Procurement team, and other key stakeholders to maintain accurate inventory, reduce costs, and improve overall operational efficiency.

• Audit and manage hardware assets, including Firewalls, routers, switches, Wireless Access Points, and servers.
• Coordinate with our Procurement team to create and process purchase orders for IT hardware and software.
• Ensures timely and accurate additions, dispositions, and periodic replacements of IT assets.
• Process IT asset requests including validation of the requests, shipping of IT assets, and updating of asset records.
• Monitor and track IT asset assignments and facilitate reassignments as needed.
• Collaborate with procurement team to acquire necessary IT assets and licenses.
• Ensure compliance with organizational policies and budget requirements.
• Maintain relationships with IT asset vendors and service providers.
• Evaluate vendor performance and negotiate agreements for cost-effective solutions.
• Manage the entire lifecycle of IT assets from procurement to disposal.
• Work with Technology Engineering teams to ensure the timely replacement or upgrade of aging or obsolete IT hardware.
• Coordinate the secure disposal or recycling of retired IT assets in compliance with environmental regulations and data security policies.
• Collaborate with Technology Engineering teams, Procurement team, Facility Operations teams, and approved vendors to ensure seamless deployment of IT assets into new infrastructure and into existing infrastructure.
• Communicate asset-related policies and procedures to employees and key stakeholders.
• Generate regular reports on asset utilization, performance, and compliance.
• Document IT asset-related processes, policies, and procedures.
• Maintain detailed records and documentation related to IT assets, including purchase invoices, warranties, and maintenance agreements.
• Generate reports and analytics on asset utilization, costs, and compliance status for management review.
• Ensure that data on retired assets is securely wiped or destroyed to prevent data breaches.
• Ensure compliance with data protection regulations and industry standards related to IT asset management.

Basic Qualifications

• Bachelor's degree in Information Technology, Computer Science, or a related field, or equivalent professional experience.
• Three or more years of IT or related experience.
• Proven experience in IT asset management and procurement.
• Strong knowledge of hardware and software products.
• Familiarity with licensing agreements and compliance.
• Proficiency with asset tracking and management tools.
• US Citizenship for this position is required by law due to federal customer contracts.

Preferred Qualifications

• IT Asset Management certification
• Other related IT certifications (eg. ITIL)
• Previous experience working in the data center industry

Knowledge, Skills, And Abilities

• Excellent analytical and problem-solving skills.
• Ability to work independently and collaboratively with cross-functional teams.
• Excellent writing skills for generating clear and concise internal and customer communications
• Exhibits excellent interpersonal skills with all levels of the organization
• Uses organizational skills to determine prioritization and appropriate multitasking
• Focuses on scope, tone, and quality of processes and their respective documentation, as well as the associated goals, priorities, deadlines, and weaknesses
• Performs necessary and timely follow-up, escalating appropriately if necessary

TOTAL REWARDS

• This role is also eligible for a competitive benefits package that includes: medical, dental, vision, life, and disability insurance; 401(k) retirement plan; flexible spending and HSA accounts; paid holidays; paid time off; paid volunteer days; employee assistance program; tuition assistance; parental leave; military leave assistance; QTS scholarship for dependents; wellness program, and other company benefits.
• This position is bonus eligible.

In accordance with applicable law, the following represents a reasonable estimate of the range of possible compensation for this role if hired in Virginia. Please note that this information is provided for those hired in Virginia only, and this role is open to candidates outside of Virginia with compensation that aligns with your location. The successful candidate’s starting salary will be determined based on permissible, non-discriminatory factors such as skills, experience, and geographic location.

The estimated pay range for this role, if based in Virginia, is: $82,875.00 - 126,737.98

In accordance with applicable law, the following represents a reasonable estimate of the range of possible compensation for this role if hired in Virginia. Please note that this information is provided for those hired in Virginia only, and this role is open to candidates outside of Virginia with compensation that aligns with your location. The successful candidate’s starting salary will be determined based on permissible, non-discriminatory factors such as skills, experience, and geographic location.

In addition to a variety of benefit packages, QTS goes above and beyond for our employees:

• Roth and Traditional 401(k) matching contributions with immediate vesting
• Every employee is bonus or commission eligible
• Generous PTO, Paid Volunteer Days Plus Floating Holidays
• Stock Purchase Plan (SPP)
• 11 paid Holidays Annually/Holiday compensation when worked
• Pet and Legal Insurance
• Q-Rest Sabbatical Program
• Q-Anniversary Service Award Program
• Parental Leave
• Military Benefits Package
• QTS Charitable Matching Gift Program
• QTS Scholarship for Employee Dependents
• QTS Crisis Fund
• Wellness Program
• Tuition Reimbursement Program

QTS is an Equal Opportunity Employer. Learn more: Equal Opportunity Employer/Veterans/Disabled

We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or discrimination claim.

The "Know Your Rights" Poster is included here:

Know Your Rights (English)

Know Your Rights (Spanish)

The Pay Transparency Policy Is Available Here

Pay Transparency Nondiscrimination Poster-Formatted

QTS is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to [e-mail] and let us know the nature of your request and your contact information.