Executive Assistant

Fleet Glass Services, Inc.; Arlington, Northern (VA, KY); Hybrid; USD 100,000 - 135,000; Full time

Benefits offered by this job

Premium Healthcare

Life/AD&D

Disability insurance

Paid time off

Parental leave

Tuition reimbursement

401(k) with match

Equity in Forterra

Holiday calendar

Job summary

Forterra seeks an experienced Executive Assistant to provide high-level support in a fast-paced, high-growth environment. This role is responsible for managing complex priorities, anticipating needs, and ensuring leaders can operate efficiently and stay focused on the highest-impact work.

The Executive Assistant will serve as a trusted partner, managing calendars, travel, meetings, communications, and day-to-day coordination while helping drive follow-through across a wide range of priorities.

Qualifications

• 3+ years of experience supporting senior executives in a fast-paced environment.
• Excellent calendar management and travel coordination skills.
• Strong written and verbal communication with discretion handling confidential information.

Responsibilities

• Provide high-level executive support and act as a trusted partner to leaders.
• Own complex calendar management and protect focus time amid priorities.
• Coordinate domestic and international travel, itineraries, and changes.
• Plan meetings and leadership sessions with agendas and materials.
• Track commitments and maintain cross-team alignment.

Skills

Executive support

Calendar management

Travel coordination

Written communication

Verbal communication

Discretion with confidential info

Cross-functional collaboration

Tools

Outlook

Slack

PowerPoint

Job description

About Forterra
At Forterra, we are unleashing autonomy at scale to transform the battlefield. Our mission is to build the foundational platforms that enable an intelligent ecosystem to coordinate, adapt, and execute with speed and precision even in the uncertainty and disruption of modern conflict. In an era marked by rapid technological change and evolving threats, we design for flexibility, survivability, and operational dominance.

Forterra delivers weapons, sensors, and battlefield effects through integrated autonomous networks reaching operational areas faster, safer, and without placing human lives at risk. Our systems operate with distributed control, dynamic routing, and real-time responsiveness, enabling sustained advantage across complex mission environments.

About the role

Forterra seeks an experienced Executive Assistant to provide high-level support in a fast-paced, high-growth environment. This role is responsible for managing complex priorities, anticipating needs, and ensuring leaders can operate efficiently and stay focused on the highest-impact work. The Executive Assistant will serve as a trusted partner, managing calendars, travel, meetings, communications, and day-to-day coordination while helping drive follow-through across a wide range of priorities.

Forterra is a fast-growing company operating in a dynamic environment where priorities can shift quickly. Consistent with this growth, our Executive Assistants must be highly organized, resourceful, adaptable, and comfortable exercising independent judgment. Success in this role requires more than strong administrative skills—you should be able to understand the broader context behind requests, anticipate what is needed before being asked, identify and resolve conflicts, and confidently manage competing priorities.

The ideal candidate is proactive, detail-oriented, and comfortable working with senior leaders and teams across the organization. You will handle sensitive and confidential information with discretion, build strong relationships internally and externally, and help create the structure and operating rhythms that allow leaders and teams to work effectively.

What you'll do

• Provide high-level executive support, serving as a trusted partner and helping manage competing priorities in a fast-moving environment.
• Own complex calendar management, proactively prioritizing meetings, resolving conflicts, protecting focus time, and ensuring schedules reflect the most important business priorities.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, itineraries, and last-minute changes.
• Anticipate needs and proactively address issues before they become problems, using sound judgment to determine when to act independently and when to elevate.
• Plan and coordinate meetings, leadership sessions, offsites, customer engagements, and other events, ensuring logistics and materials are handled from start to finish.
• Prepare leaders for meetings and engagements by coordinating agendas, materials, background information, and other relevant context.
• Track commitments, decisions, and follow-ups to help ensure priorities continue moving forward.
• Serve as a key point of coordination across teams, helping facilitate communication and maintain alignment among internal and external stakeholders.
• Build strong working relationships across all levels of the organization and represent Forterra professionally with customers, partners, candidates, and other external stakeholders.
• Manage sensitive and confidential information with a high degree of discretion and professionalism.
• Identify opportunities to improve administrative processes, tools, and operating rhythms as the company continues to scale.
• Provide additional support on special projects and evolving business priorities as needed.

What We're Looking For

• 3+ years of experience supporting senior executives in a fast-paced environment
• Demonstrated experience managing complex executive calendars and travel
• Exceptional organization, attention to detail, and ability to manage competing priorities
• Strong written and verbal communication skills
• Sound judgment and ability to operate independently while handling confidential information
• Proficiency with Outlook, Slack, PowerPoint and other productivity tools

What We Love to See

• Experience supporting executives in a high-growth technology, defense, aerospace, or government contracting environment
• Experience coordinating executive meetings, customer engagements, and company or leadership events
• Experience supporting multiple senior leaders or particularly complex schedules

US Salary Range
$100,000—$135,000

The salary range for this role is an estimate and is based on a wide variety of compensation factors. The salary offered to candidates will vary based on a variety of factors including (but not limited to) relevant work experience, education, specialized training, critical expertise, training, and more. Equity in Forterra is included in most of our full-time, high-demand roles and is therefore considered part of Forterra’s overall compensation package. In addition to base salary and equity, Forterra offers competitive benefits for full-time employees including:

• Premium Healthcare Benefits: Three plan options, including an HSA-eligible plan, with Forterra covering 80% of the plan premium for you and your dependents.
• Basic Life/AD&D, short and long-term disability insurance plans 100% covered by Forterra, plus the option to purchase additional life insurance for you and your dependents.
• Extremely generous company holiday calendar including a winter break in December.
• Competitive paid time off (PTO) offering 20 days accrued per year.
• A minimum of 7 weeks fully paid parental leave for birth/adoption.
• A $9k annual tuition reimbursement or professional development stipend.
• Fully stocked beverage refrigerators with all the Celsius your little heart desires.
• 401(k) retirement savings plan, including traditional, Roth 401(k), and after-tax deferral with company match up to 4%.

Your recruiter will be able to share more information about our salary and benefits offering during the hiring process.

CLEARANCE ELIGIBILITY - This position may require eligibility to obtain and maintain a U.S. security clearance. For more information about U.S. Security Clearances:

Forterra is an equal-opportunity employer, providing and promoting equal employment opportunity in all personnel practices.Forterrans are unique, talented individuals who are united through a shared passion to deliver autonomous systems that enable national resilience and a robust supply chain.

All qualified applicants will receive consideration for employment without regard to any factor, including veteran and disability status, and criminal history, in accordance with applicable local, state, and federal laws.

Forterra is also committed to working with and providing reasonable accommodations to individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the interview process.