Executive Assistant

HEARST PROPERTIES, INC; Albuquerque (NM); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical | Dental | Vision

401(k) matching

Emotional Wellness Support

Paid Time Off

Paid Parental Leave

LGBTQ+ Health Services

Job summary

KOAT-TV, a Hearst Television-owned ABC affiliate in Albuquerque, NM, is seeking an Executive Assistant to provide critical support to the President/General Manager. The role involves confidential assignments, coordinating daily operations, and handling administrative duties.

Responsibilities include calendar management, responding to inquiries, arranging travel, and preparing reports, with in-person attendance required. A strong emphasis on discretion and professional integrity is essential.

Qualifications

• Demonstrate accuracy and attention to detail, which are critical competencies.
• Be able to multi-task and adapt to changing work requirements.
• Proficient with Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Serves as liaison internally and with external entities, handling inquiries with discretion.
• Maintains calendar and coordinates meetings with strong organizational skills.
• Answers calls, routes to appropriate departments, and addresses viewer concerns.

Skills

Interpersonal communication

Attention to detail

Organization

Written grammar

Multi-tasking

Integrity & discretion

Client service orientation

Adaptability

Confidentiality

Proactive follow-through

Tools

Outlook

Word

Excel

PowerPoint

Job description

KOAT-TV the Hearst Television owned, ABC affiliate in Albuquerque, NM, has an opening for an Executive Assistant. This position provides critical support to the President/General Manager of KOAT-TV 7 by performing confidential assignments, coordinating daily operations of the department, and handling administrative duties.

Description for Internal Candidates

KOAT-TV the Hearst Television owned, ABC affiliate in Albuquerque, NM, has an opening for an Executive Assistant. This position provides critical support to the President/General Manager of KOAT-TV 7 by performing confidential assignments, coordinating daily operations of the department, and handling administrative duties.

Responsibilities

• Serves as liaison in establishing and maintaining working relationships both internally and externally, including industry-related boards and professional organizations; exercises confidentially, resourcefulness, and creativity in responding to internal and external inquiries.
• Maintains Outlook Calendar and coordinates meetings with the excellent organization of the administrative office.
• Answers incoming calls; takes messages as needed; refers callers to other internal departments, if appropriate. Addresses viewer concerns and problem-solves when needed.
• Works with our corporate HR team to generate employee contracts.
• Handles administrative and business office correspondence; routes items to other appropriate persons as needed; independently responds to correspondence as appropriate.
• Learn various systems to pull daily, weekly, and monthly reports. Depending on the data collected more specific and specialized reports may need to be pulled as well.
• Oversees and coordinates logistics for key KOAT initiatives and community partnerships.
• Maintains current list of contacts. Maintains current and historical confidential business files (hard copy and electronic).
• Works with others on the FCC Public File and necessary reports.
• Makes travel and accommodation arrangements; prepares expense reports for reimbursement.
• Completes projects and a variety of special assignments by establishing objectives; determining priorities, managing time, gaining the cooperation of others, monitoring progress; problem-solving, and making adjustments to plans.
• Coordinates all station meetings for equipment needs, staff notification, and setup.
• Completes other duties as assigned by the President/General Manager.
• In-person attendance is required.

Qualifications

• Possess excellent interpersonal and communication skills.
• Demonstrate accuracy and attention to detail, which are critical competencies.
• Have organizational aptitude and expertise coupled with dedication.
• Possess strong grammar and writing skills.
• Work effectively and confidentially with a variety of people in a diverse workforce.
• Be adaptable to changing work requirements.
• Be able to multi-task.
• Possess a high degree of professional integrity.
• Demonstrate a strong client service orientation.
• Prioritize conflicting needs, handle matters expeditimultitaskAt least three years of experience providing support to C-level executives or senior officers, or an equivalent combination of related education and experience, including military experience.needs. KOAT-TVously, and proactively, and follow through on projects to successful completion, often with tight deadlines.
• Be proficient with software applications such as Outlook, Word, Excel, and PowerPoint.
• Be eager to learn the broadcasting industry, prepare reports, and evaluate data.
• Be a positive, enthusiastic contributor.

Experience

• At least three years of experience providing support to C-level executive or senior officers or equivalent combination of related education and experience including military experience.
• Demonstrated ability to professionally handle confidential and sensitive issues; proficient administrative skills to support executive-level management.

Values in Action

At Hearst Television, we tell stories every day. Stories about people of all backgrounds, perspectives, and identities. That's why, behind the scenes, we believe in being an organization that fosters collaboration and open communication, ensuring that the content we create is authentic, accurate, and connected to the communities we serve.

Benefits

Hearst's benefit programs are modern, flexible and designed to focus on you. As a Hearst employee, you and your spouse or partner or dependents would have access to the following benefits.

• Medical | Dental | Vision
• 401(k) matching
• Emotional Wellness Support
• Paid Time Off
• Paid Parental Leave
• LGBTQ+ Health Services
• Additional benefits to meet your and your family's needsKOAT-TV, the Hearst Television-owned ABC affiliate in Albuquerque, NM, has an opening for an Executive Assistant.

Hearst Television (HTV) owns and/or operates 35 television and two radio stations serving 27 media markets across 39 states reaching nearly 25 million U.S. television households. HTV is recognized as one of the industry's premier broadcasting companies and has been honored with numerous awards for distinguished journalism, industry innovation, and community service.

We are an Equal Opportunity Employer. we do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religion, creed, national, origin, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state, or local law.