Executive Assistant

Hearst Communications, Inc.; Albuquerque (NM); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical • Dental • Vision

401(k) matching

Emotional Wellness Support

Paid Time Off

LGBTQ+ Health Services

Job summary

KOAT-TV, the Hearst Television-owned ABC affiliate in Albuquerque, NM, has an opening for an Executive Assistant to provide critical support to the President/General Manager by handling confidential assignments and coordinating daily operations of the department.

The role acts as the bridge between the President/GM, internal departments, and the community, demonstrating leadership to maintain credibility and trust with senior management and staff. In-person attendance is required.

Qualifications

• Three years of experience providing support to C-level executives or senior officers
• Strong grammar and writing skills
• Excellent interpersonal and communications skills
• Accurate with attention to detail and highly organized
• Ability to handle confidential information with discretion
• Proactive, resourceful and able to meet tight deadlines
• Proficient with Outlook, Word, Excel, and PowerPoint

Responsibilities

• Serve as liaison internally and externally with boards and professional organizations, exercising confidentiality and discretion
• Maintain Outlook calendar and coordinate meetings with excellent organizational skills
• Answer calls, take messages, and route inquiries to appropriate departments
• Work with HR to generate employee contracts
• Handle correspondence and prepare reports and documents
• Pull daily, weekly, and monthly reports and develop specialized reports as needed
• Coordinate logistics for KOAT initiatives and community partnerships
• Maintain confidential business files and contact lists; ensure proper filing
• Arrange travel and accommodations and prepare expense reports
• Complete projects and special assignments with clear objectives and priorities
• Prepare equipment needs and setup for station meetings
• In-person attendance is required
• Perform other duties as assigned by the President/General Manager

Skills

Interpersonal skills

Attention to detail

Organizational ability

Grammar & writing

Multitasking

Professional integrity

Client service orientation

Adaptability

Discretion & confidentiality

Executive support

Tools

Outlook

Word

Excel

PowerPoint

Job description

KOAT-TV the Hearst Television owned, ABC affiliate in Albuquerque, NM, has an opening for an Executive Assistant. This position provides critical support to the President/General Manager of KOAT-TV 7 by performing confidential assignments, coordinating daily operations of the department, and handling administrative duties.

Description for Internal Candidates

KOAT-TV the Hearst Television owned, ABC affiliate in Albuquerque, NM, has an opening for an Executive Assistant. This position provides critical support to the President/General Manager of KOAT-TV 7 by performing confidential assignments, coordinating daily operations of the department, and handling administrative duties. The position also serves as the bridge of communication between the station President/General Manager, internal departments, and the community. Demonstrating leadership to maintain credibility, trust, and support with senior management and staff.

Responsibilities:

• Serves as liaison in establishing and maintaining working relationships both internally and externally, including industry-related boards and professional organizations; exercises confidentially, resourcefulness, and creativity in responding to internal and external inquiries.
• Maintains Outlook Calendar and coordinates meetings with theexcellent organization of the administrative office.
• Answers incoming calls; takes messages as needed; refers callers to other internal departments, if appropriate. Addresses viewer concerns and problem-solves when needed.
• Works with our corporate HR team to generate employee contracts.
• Handles administrative and business office correspondence; routes items to other appropriate persons as needed; independently responds to correspondence as appropriate.
• Learn various systems to pull daily, weekly, and monthly reports. Depending on the data collected more specific and specialized reports may need to be pulled as well.
• Oversees and coordinates logistics for key KOAT initiatives and community partnerships.
• Maintains current list of contacts. Maintains current and historical confidential business files (hard copy and electronic).
• Works with others on the FCC Public File and necessary reports.
• Makes travel and accommodation arrangements; prepares expense reports for reimbursement.
• Completes projects and a variety of special assignments by establishing objectives; determining priorities, managing time, gaining thecooperation of others, monitoring progress; problem-solving, andmaking adjustments to plans.
• Coordinates all station meetings forequipment needs, staff notification, and setup.
• Completes other duties as assigned by the President/General Manager.
• In-person attendance is required.

Qualifications:

• Possess excellent interpersonal and communicationskills.
• Demonstrate accuracy and attention to detail, which are critical competencies.
• Have organizational aptitude and expertise coupled with dedication.
• Possessstronggrammar and writing skills.
• Work effectively and confidentially with a variety of people in a diverse workforce.
• Be adaptable to changing work requirements.
• Be able to multi-task.
• Possess a high degree of professionalintegrity.
• Demonstrate a strong client service orientation.
• Prioritize conflicting needs, handle matters expeditimultitaskAt least three years of experience providing support to C-level executives or senior officers, or an equivalent combination of related education and experience, including military experience.needs. KOAT-TVously, andproactively, and follow through on projects to successful completion, often with tight deadlines.
• Be proficient with software applications such as Outlook, Word, Excel, and PowerPoint.
• Be eager to learn thebroadcasting industry, prepare reports, and evaluate data.
• Be a positive, enthusiastic contributor.

Experience:

• At least three years ofexperience providing support to C-level executive or senior officers or equivalent combination of related education and experience including military experience.
• Demonstrated ability to professionally handle confidential and sensitive issues; proficient administrative skills to support executive-level management.

Values in Action

At Hearst Television, we tell stories every day. Stories about people of all backgrounds, perspectives, and identities. That’s why, behind the scenes, we believe in being an organization that fosters collaboration and open communication, ensuring that the content we create is authentic, accurate, and connected to the communities we serve.

Hearst's benefit programs are modern, flexible and designed to focus on you. As a Hearst employee, you and your spouse or partner or dependents would have access to the following benefits.

• Medical | Dental | Vision
• 401(k) matching
• Emotional Wellness Support
• Paid Time Off
• LGBTQ+ Health Services
• Additional benefits to meet your and your family's needsKOAT-TV, the Hearst Television-owned ABC affiliate in Albuquerque, NM, has an opening for an Executive Assistant.

About Us

Hearst Television (HTV) owns and/or operates 35 television and two radio stations serving 27 media markets across 39 states reaching nearly 25 million U.S. television households. HTV is recognized as one of the industry's premier broadcasting companies and has been honored with numerous awards for distinguished journalism, industry innovation, and community service.

We are an Equal Opportunity Employer. we do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religion, creed, national, origin, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state, or local law.

Job Info

• Job Category Administrative Services
• Job Schedule Full time
• Locations 3801 Carlisle Northeast, Albuquerque, NM, 87107, US (On-site)