Executive Assistant

SierTeK Ltd; Albuquerque (NM); On-site; USD 70,000 - 100,000; Full time

Job summary

SierTeK Ltd is seeking an Executive Assistant to support the Air Force Research Laboratory (AFRL) at Kirtland AFB, NM. You will manage executive calendars, coordinate TDY travel, and own tasker tracking while ensuring seamless communication across high-visibility offices.

The role requires 8+ years of administrative experience, familiarity with government correspondence, and advanced Microsoft 365/SharePoint skills. DoD-style procedures and an active mindset are valued.

Qualifications

• 8+ years of administrative experience, preferably supporting senior leaders in the DoD or a similar fast-paced environment.
• Experience drafting, formatting, routing, and managing records for official government correspondence.
• Advanced proficiency with Microsoft 365 and collaboration tools; SharePoint experience required.

Responsibilities

• Orchestrate complex calendars, meetings, and TDY/travel logistics for directors and staff.
• Prepare briefing materials, notes, and ensure timely decisions and mission alignment.
• Draft, route, and finalize official correspondence per government style guides and procedures.
• Maintain files, trackers, dashboards, and executive-level communication.

Skills

Executive support

Calendar management

Travel coordination

Written communication

Tools

Microsoft 365

SharePoint

Microsoft Teams

Zoom

Job description

SierTeK proudly serves our clients by providing expertise in the Program Management, Information Technology, and Administrative Support domains. Founded in 2007 as a minority and service-disabled veteran-owned company, we serve as prime- and subcontractor for a multitude of Federal Department of Defense contracts. By focusing on continual improvement, our services remain at the forefront of our industry, and we pride ourselves on delivering our services with the highest degree of integrity.SierTeK Ltd. is seeking an Executive Assistant to support an opportunity at Kirtland AFB, NM.About the role SierTeK Ltd. is hiring an Executive Assistant to support the Air Force Research Laboratory (AFRL), Phillips Research Site (PRS) RD & RV Directorates. You’ll be part of the face paced operational heartbeat of the Directorate/Division front office—driving executive calendar and meeting flow, coordinating travel, owning tasker/suspense tracking, and ensuring seamless communication across a high-visibility, headquarters-aligned organizations.What you’ll doExecutive operationsOrchestrate complex calendars, stakeholder meetings, and TDY/travel logistics; prepare briefing materials and meeting notes for the Directors and various staff members.Review, analyze, and implement higher-headquarters guidance to enable timely decisions and mission alignment.Information and workflow managementBuild, maintain, and optimize files, trackers, and dashboards (spreadsheets, SharePoint lists, briefing decks) to monitor taskers, deadlines, and deliverables.Proactively collect and update data from multiple sources; ensure leaders always have the latest, decision-ready information.Communication and official correspondenceDraft, route, and finalize official correspondence, memos, and read-aheads consistent with government style guides and headquarters administrative procedures.Serve as the front office hub: triage calls and meeting requests, greet visitors, coordinate visits, and maintain executive-level correspondence.Support meetings and events end-to-end, including logistics, materials, notes/minutes, and follow-up actions.Tools and technologyProduce polished correspondence and reports; operate standard office equipment.Leverage Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and video collaboration platforms (Teams/Zoom).Manage and update SharePoint sites and document libraries for streamlined access and collaboration.Special projectsIndependently research, develop, and deliver briefing charts and presentations for coordination and usage by leadership.Step in on emerging priorities and process improvements across the front office.What you’ll bring8+ years of administrative experience, ideally supporting senior leaders in the DoD or a similar fast-paced, executive environment.Demonstrated experience with official government correspondence (drafting, formatting, routing, and records management) and familiarity with government headquarters administrative processes and procedures.Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams/Zoom).Hands-on experience with SharePoint (document management, site updates, lists).Exceptional organization, attention to detail, and written/verbal communication; proven ability to operate with minimal supervision.Eligibility to obtain a DoD Secret clearance or equivalent clearance (DOE etc) (active clearance preferred).Why SierTeKMission impact: Directly enable AFRL’s research mission by keeping leadership operations running efficiently and effectively.Growth and learning: Exposure to executive-level operations, tasker management, process optimization, and cross-functional collaboration.SierTeK is an equal opportunity employer and values diversity. Employment is decided based on qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training.