Executive Administrator - CISA

Koitecc Solutions; Bethesda, Northern (MD, KY); Hybrid; USD 85,000 - 105,000; Full time

Benefits offered by this job

Health Care Plan

Retirement Plan

Paid Time Off

Family Leave

Disability Insurance

Training & Development

Job summary

ARETUM Holdings LLC in Bethesda, MD is seeking an Executive Administrator to support the Cybersecurity and Infrastructure Security Agency (CISA) within the Department of Homeland Security. You will provide high-level administrative support to senior executives and help ensure the smooth operation of CISA.

We value strong analytical and communication skills, prefer DHS experience, and require the ability to obtain/maintain DHS suitability.

Qualifications

• MS degree and 5 years of relevant experience.
• Preference for recent DHS or federal contracting experience.
• Strong analytical, written and verbal communication skills.

Responsibilities

• Provide high-level administrative support to senior executives and CISA staff.
• Prepare reports, correspondence, and manage calendars and meetings.
• Coordinate travel arrangements and travel vouchers through the CISA system.
• Develop SOPs, knowledge management, and records management guidance.
• Support media appearances, congressional meetings, and on-site events.
• Ensure compliance with DHS policies and procedures.

Skills

Analytical skills

Written communication

Verbal communication

Education

MS degree or equivalent

Job description

ARETUM Holdings LLC

Description

ARETUM, a leading government contracting company specializing in technology-enabled mission support services, is seeking an experienced and highly organized Executive Administrator to support the Cybersecurity and Infrastructure Security Agency (CISA) within the Department of Homeland Security. As an Executive Administrator at ARETUM, you will provide high-level administrative support to senior executives and play a vital role in ensuring the smooth operation of CISA.

ARETUM is known for providing cutting-edge solutions and outstanding service to Federal clients in various sectors, including Next Generation Analytics, Engineering Services, Training Services, IT Systems, Cyber Security, PMO Support, and Financial Consulting. Our mission is to deliver technology-driven solutions that meet the unique needs of our government clients, enabling them to achieve their objectives effectively and efficiently.

Responsibilities

• Experience conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Experience providing internal guidance and coordination regarding administrative functions, management controls, metrics collection, standard operating procedures (SOPs), and general administrative compliance.
• Experience providing subject matter expertise in office administration, records management, knowledge management, task allotment and tracking, quality control and assurance.
• Experience coordinating and preparing travel arrangements, authorization, and vouchers on behalf of Government staff through the CISA travel system.
• Experience writing and editing memos, developing spreadsheets, files, and copy documents.
• Experience coordinating and scheduling internal and external meetings, organizing, and maintaining calendars (to include priority management of request) for CSD staff.
• Experience coordinating media appearances/interviews and congressional meetings/briefings in accordance with DHS and CISA policies and procedures.
• Experience providing logistics support for on-site events such as coordinating teleconferences, video teleconferences, meeting registration, and room reservations.

Requirements

• MS degree and 5 years of relevant experience, or an equivalent combination of education and experience.
• Preference for recent and similar DHS experience.
• Possess excellent strong analytical, written and verbal communication skills.
• Ability to Obtain/Maintain DHS Suitability.

EEO Statement

Aretum is committed to fostering a workplace rooted in excellence, integrity, and equal opportunity for all. We adhere to merit-based hiring practices, ensuring that all employment decisions are made based on qualifications, skills, and ability to perform the job, without preference or consideration of factors unrelated to job performance.

As an Equal Opportunity Employer, Aretum complies with all applicable federal, state, and local employment laws.

We are proud to support our nation's veterans and military families, providing career opportunities that honor their service and experience.

If you require reasonable accommodation during the hiring process due to a disability, please contact [e-mail] for assistance.

Equal Opportunity Employer/Veterans/Disabled

U.S. Work Authorization

Applicants must be U.S. citizens or currently authorized to work in the United States on a full-time basis. This position supports a federal government contract and requires the ability to obtain and maintain a Public Trust or Suitability Determination, depending on the agency's background investigation requirements. Sponsorship is not available.

Benefits

• Salary Range: $85,000$105,000 annually. Final compensation will be determined based on factors including education, experience, qualifications, skills, and applicable contract requirements.
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development

ARETUM is an equal opportunity employer, committed to diversity and inclusion. All qualified candidates will receive equal consideration for employment without regard to disability, race, color, religious creed, national origin, sexual orientation/gender identity, or age.

ARETUM utilizes e-Verify to check employment authorization.

EEO/AA/F/M/Vet/Disabled.