Executive Administrator at NRO

Saic; Chantilly (VA); On-site; USD 120,000 - 160,000; Full time

Job summary

SAIC seeks an Executive Administrator to join the NRO/ESPO Front Office in Chantilly, VA, ensuring efficient operations for the government customer.

You will manage calendars, travel, onboarding, and events; provide onsite support to the SPO Director, Deputy Director, and Chief of Staff; and coordinate badges and visitor requests.

Ideal candidates will have 10+ years of executive support experience, strong MS Office skills, and excellent communication and interpersonal abilities.

Qualifications

• Bachelor's degree required with 10+ years related experience; advanced degrees preferred.
• Experience supporting senior Government officials.
• Proficient in MS Office (Outlook, Word, PowerPoint).
• Excellent written and oral communication; strong interpersonal skills.

Responsibilities

• Provide direct onsite support to SPO Director, Deputy Director, and Chief of Staff.
• Manage calendars, schedules, and incoming calls; print daily calendars.
• Coordinate travel, itineraries, reservations, and expense vouchers.
• Schedule conference rooms and stakeholder teleconferences.
• Oversee office moves, work orders, and onboarding activities.
• Prepare facility badge requests and visitor requests.
• Support SPO All-Hands events and PMRs.
• Maintain ESPO phone card.

Skills

Executive support

Communication skills

Interpersonal skills

Education

Bachelor's degree

Master's degree

PhD or JD

Tools

MS Office

Job description

Description

SAIC is seeking an Executive Administrator (EA) to join our National Reconnaissance Office Electro-Optical System Program Office (NRO/ESPO) Front Office team to ensure the effective operations and management of the System Program Office. This position requires the applicant to work in a fast-paced, dynamic environment to support our Government customer execute their duties and responsibilities.

Key duties/responsibilities include, but are not limited to:

• Work in an interactive team environment with Government customer leads, satellite developers, and other subject matter experts.
• Provide direct onsite support to the SPO Director, Deputy Director, & Chief of Staff
• Manage the Director & Deputy Director’s calendars, schedules and incoming phone calls. Print out daily calendars for review by the Chief-of-Staff.
• Coordinate and prepare Government team member business travel requests, including: preparing itineraries; making airline, hotel, and car reservations; pick-up/distribute tickets, and prepare & submit expense vouchers for processing.
• Make conference room reservations and schedule stakeholder telecons, as required
• Manage office moves for incoming personnel; prepare, submit, and track office work orders; submit telephone transfer requests; ensure office is clean and welcome kit is provided.
• Support new Team member On-boarding activities including new account requests, scheduling training classes, and completing in-processing steps
• Prepare and submit facility badge requests & NRO visitor requests
• Schedule, coordinate, provide logistical support for and help prepare for SPO All-Hand events and Program Management Reviews (PMRs).
• Maintain and update the ESPO phone card

Qualifications

Bachelors and ten (10) years or more of related experience; Masters and eight (8) years or more experience ; PhD or JD and five (5) years or more experience.

• At least 5 years of experience providing Executive Administrative support to senior Government officials.
• Fully experienced using MS Office applications (Outlook, Word, PowerPoint, etc.)
• Excellent written and oral communication skills
• Strong interpersonal skills

Target salary range: $120,001 - $160,000. The estimate displayed represents the typical salary range for this position based on experience and other factors.