Executive Administrator

Levy Restaurants; Louisville (KY); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Instapay

Associate Shopping Program

Health and Wellness Program

Discount Marketplace

Employee Assistance Program

Job summary

Levy Restaurants in Kentucky is seeking an administrative support specialist to handle clerical tasks for our food service programs. The role includes answering calls, maintaining employee records, assisting management with employment documents, staffing support, and basic financial reconciliation.

The position focuses on accurate record-keeping, data entry, and collaboration with staff and school administrators to ensure smooth operation of daily food service activities.

Qualifications

• Clerical and administrative responsibilities in a food service program context.
• Handling confidential personnel files and employment documents.
• Ability to perform data entry and basic financial tasks.

Responsibilities

• Answer telephones and direct inquiries professionally.
• Maintain confidential personnel files and records.
• Assist management with confidential employment and labor documents.
• Support staffing and coverage when staff are absent.
• Maintain relationships with staff and school personnel.
• Enter weekly cash sales and meal counts.
• Process vendor invoices and reconcile statements.
• Prepare monthly state claim forms and end-of-month financial reports.

Skills

Administrative support

Clerical work

Data entry

Record keeping

Job description

Levy Sector

Position Title: [[title]]

Location: Kentucky Center for the Performing Arts

Pay Range: $22.00 to $22.00

Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!

From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.

Job Summary

Summary: Responsible for clerical functions and administrative support of food service programs.

Essential Duties and Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Levy is a member of Compass Group USA

Equal Opportunity Employer Statement

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Background Screening

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Benefits

• Instapay (early access to your wages) and high interest savings both through the EVEN app
• Associate Shopping Program
• Health and Wellness Program
• Discount Marketplace
• Employee Assistance Program