Executive Administrative Specialist: Secure Ops & Events

Ellenco Estágios e Treinamentos; Arlington (VA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Vacation package

Competitive compensation

Strong benefits

Job summary

Zantech is looking for an Administrative Assistant to support senior leadership in Arlington, VA. The role includes calendar management, communications handling, IT coordination, and end-to-end logistics for DARPA-sponsored events in a classified environment.

With 6+ years of technical documentation experience, this position demands professionalism, attention to detail, and the ability to manage complex multi-party logistics in secure settings. Come join our team!

Qualifications

• 6+ years supporting GS-15 level government personnel.
• Experience with Defense Travel System (DTS) for travel.
• Strong MS Office skills.
• Experience managing visitor access and security in a classified facility.
• Experience managing large‑scale event logistics.
• Excellent oral and written communication skills.
• 6+ years creating, compiling, and editing computer‑generated technical documentation.

Responsibilities

• Maintain calendars for Office Directors; create and accept meeting invitations, coordinate visit requests, and de-conflict scheduling with 98% accuracy
• Manage ACO email, phone, and fax communications; return all messages within 4 business hours
• Maintain IT request tracker; ensure all requests are resolved or escalated within 3 business days
• Ensure all visitors are escorted per DARPA security policy with zero logged security incidents
• Manage building and IT system access for all DARPA ACO personnel (Government and SETA); ensure access is active on Day 1 and terminated on the last day for all departures
• Manage end-to-end logistics for all DARPA-sponsored events including conferences, off-sites, executive meetings, and technology demonstrations; no more than one major logistical issue per event
• Fulfill program documentation requests from ACO Government personnel within established deadlines; no more than two revisions per document required due to contractor error
• Prepare and deliver Monthly Contractor Badge Data List including full name, badge number, expiration date, and access levels for all contractor personnel

Skills

MS Office Suite

Documentation & editing

Security/visitor management

Event logistics

Customer service

Professional communication

Education

High school diploma or GED

Associate's or Bachelor's degree

Tools

Defense Travel System

Job description

Zantech is looking for an Administrative Assistant to support senior leadership in Arlington, VA. The role includes calendar management, communications handling, IT coordination, and end-to-end logistics for DARPA-sponsored events in a classified environment.

With 6+ years of technical documentation experience, this position demands professionalism, attention to detail, and the ability to manage complex multi-party logistics in secure settings. Come join our team!