Executive Administrative Specialist, Internal Medicine

Socket.dev; Iowa (LA); On-site; USD 50,000 - 75,000; Full time

Job summary

University of Iowa seeks an experienced administrative professional to support the Department of Internal Medicine leadership, coordinating calendars, travel, and daily operations. The role emphasizes discretion, multi-tasking, and proactive partnership with department chairs and staff.

The position requires a Bachelor's degree (or equivalent) and 3+ years of related experience, with strong MS Office skills and the ability to manage complex priorities in a university setting.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of 3 years related experience.
• Ability to manage complex and detailed calendars and respond to requests.
• Strong interpersonal and communication skills.
• Proficiency in Microsoft Office including Word, Outlook, PowerPoint, and Excel.
• Ability to work independently on multiple projects with deadlines.

Responsibilities

• Provide primary administrative support for the DEO, DAO, and senior leaders.
• Coordinate complex calendars, travel, and workflow processing.
• Plan and execute meetings, events, and obtain minutes as requested.
• Develop and revise standard operating procedures to improve efficiency.
• Oversee facilities, AV support, and conference room scheduling.
• Maintain confidentiality and liaise with internal/external stakeholders.

Skills

Calendar management

Travel coordination

Interpersonal communication

Discretion and confidentiality

Independent multi-tasking

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite (Word, Outlook, PowerPoint, Excel)

Job description

University of Iowa seeks an experienced administrative professional to support the Department of Internal Medicine leadership, coordinating calendars, travel, and daily operations. The role emphasizes discretion, multi-tasking, and proactive partnership with department chairs and staff.

The position requires a Bachelor's degree (or equivalent) and 3+ years of related experience, with strong MS Office skills and the ability to manage complex priorities in a university setting.