Executive Administrative Program Coordinator - Research

City of Hope; Monrovia (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

City of Hope is seeking an Administrative Program Coordinator to support the Molecular Diagnostics and Experimental Therapeutics (MDET) department. You will provide high-level administrative, programmatic, and operational support to senior faculty leadership and departmental programs.

You will manage executive calendars, coordinate research programs, recruit faculty, handle budgets, and liaise with internal and external stakeholders in a fast-paced research environment.

Qualifications

• Bachelor’s degree or equivalent experience.
• 3+ years in business administration, clinical research, or healthcare environment.

Responsibilities

• Provide high-level administrative support to senior faculty leadership, managing complex calendars, meetings, confidential communications, and scheduling needs.
• Coordinate departmental programs, research initiatives, projects, faculty recruitment, and administrative activities supporting academic and institutional goals.
• Manage logistics for research meetings, seminars, symposiums, visitors, and special events, including scheduling, materials, speakers, technology, and travel arrangements.
• Support financial and business operations through budget tracking, purchasing, expense reporting, procurement card reconciliation, account monitoring, and transaction reconciliation.
• Coordinate faculty affairs and HR processes, including appointments, promotions, onboarding/offboarding, Global Scholars Program activities, visa documentation, and compliance requirements.
• Serve as a key liaison for faculty, collaborators, visiting scholars, vendors, and internal departments, supporting recruitment, outreach, and cross‑functional communication.
• Maintain faculty and departmental information, including CVs, biosketches, professional profiles, publications, research metrics, websites, reports, databases, shared files, and communications.
• Oversee day-to-day office operations, including workspace coordination, supplies, equipment, facilities requests, visitor logistics, and general administrative workflows.

Skills

Calendar management

Executive support

Budget tracking

Stakeholder liaison

Education

Bachelor's degree

Tools

MS Office / Office tools

Job description

City of Hope is seeking an Administrative Program Coordinator to support the Molecular Diagnostics and Experimental Therapeutics (MDET) department. You will provide high-level administrative, programmatic, and operational support to senior faculty leadership and departmental programs.

You will manage executive calendars, coordinate research programs, recruit faculty, handle budgets, and liaise with internal and external stakeholders in a fast-paced research environment.