Executive Administrative Partner to Senior Leaders

Mars Incorporated in; Chicago (IL); On-site; USD 44,000 - 61,000; Full time

Benefits offered by this job

Company bonus

Mars University access

Competitive benefits

Job summary

Mars Snacking, a unit within Mars Incorporated, is seeking an Administrative Assistant to support Senior Leaders in the Accelerator's Better-For-You division. You will manage complex calendars, coordinate travel, and craft confidential communications for high-level executives.

You will collaborate across functions, handle sensitive materials with discretion, and contribute to process improvements while supporting budgeting and event preparation.

Qualifications

• High School Diploma or equivalent; Bachelor's degree preferred.
• 5+ years of Administrative Assistant experience supporting VP level leaders.
• Excellent written and verbal communication for Associates, customers, and stakeholders.
• Strong organization, action bias, attention to detail, confidentiality.
• Proficiency in Microsoft Office; ability to craft high-impact confidential presentations.
• Experience with enterprise systems like Concur, Workday, SAP.

Responsibilities

• Calendar & Meeting Management: Manage complex calendars up to a year in advance and coordinate leadership meetings.
• Travel & Expense Coordination: Arrange domestic/international travel, prepare expense reports.
• Expert Presentation Support: Create, edit confidential PowerPoint presentations and communications.
• Event & Town Hall Preparation: Develop materials for Town Hall events and recognition programs.
• Operational & Budget Support: Assist with budgets, PO requests, and sensitive materials.
• Cross-Functional Collaboration: Serve as a liaison with Associates at all levels.

Skills

Communication skills

Organizational skills

Confidentiality

Problem-solving

Education

High School Diploma

Bachelor's degree preferred

Tools

Microsoft Office Suite

Concur

Workday

SAP

Job description

Mars Snacking, a unit within Mars Incorporated, is seeking an Administrative Assistant to support Senior Leaders in the Accelerator's Better-For-You division. You will manage complex calendars, coordinate travel, and craft confidential communications for high-level executives.

You will collaborate across functions, handle sensitive materials with discretion, and contribute to process improvements while supporting budgeting and event preparation.