Executive Administrative Partner – Ops & Quality Control

Randstad USA; Boston (MA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Job summary

Randstad USA is seeking an Administrative Assistant to support the Vice President, Site Head of Norwood Drug Substance Operations and the Global Head of Quality Control. This role provides high-level administrative, organizational, and coordination support to enable leadership effectiveness and drive operational execution.

The successful candidate will thrive in a fast-paced setting, balancing meticulous organizational skills with proactive planning and communication.

Qualifications

• High school diploma required.
• 5+ years of experience supporting leaders, managing complex calendars and priorities, coordinating cross-functional activities, and operating effectively in a dynamic, fast-paced environment.
• Experience supporting multiple leaders and managing competing priorities across a matrixed organization is preferred.
• Experience in manufacturing, biotechnology, pharmaceutical, or other regulated environments is preferred.
• Familiarity with GxP/GMP environments is a plus.

Responsibilities

• Manage complex calendars and priorities for the Site Head and Global Head of Quality Control, ensuring effective use of leadership time.
• Coordinate meetings across multiple functions, time zones, and stakeholders.
• Support travel planning, expense reporting, and other administrative activities.
• Prepare agendas, presentations, briefing materials, meeting notes, and follow-up actions.
• Serve as a central point of coordination for key site and Quality Control leadership activities.
• Facilitate communication and information flow across functional teams and leadership groups.
• Track actions, commitments, and deliverables to support timely execution of priorities.
• Assist in the preparation and distribution of leadership communications, presentations, and business updates.
• Coordinate recurring leadership meetings, governance forums, workshops, town halls, and employee engagement events.
• Support management of leadership routines, planning cycles, reporting activities, and operational reviews.
• Maintain organizational documents, records, and administrative systems.
• Identify and implement opportunities to improve administrative processes and ways of working.
• Handle sensitive and confidential information with professionalism and discretion.
• Build strong working relationships across the organization and effectively collaborate within a highly matrixed environment.

Skills

Calendar management

Cross-functional coordination

Communication

Discretion

Time management

Relationship building

Education

High school diploma

Tools

Microsoft Office

Job description

Randstad USA is seeking an Administrative Assistant to support the Vice President, Site Head of Norwood Drug Substance Operations and the Global Head of Quality Control. This role provides high-level administrative, organizational, and coordination support to enable leadership effectiveness and drive operational execution.

The successful candidate will thrive in a fast-paced setting, balancing meticulous organizational skills with proactive planning and communication.