Executive Administrative & Operations Lead

Fairweather,-LL; Anchorage (AK); On-site; USD 52,000 - 72,000; Full time

Job summary

Fairweather seeks an Administrative Coordinator to support executive leadership, manage calendars and travel, and handle document control. You will optimize office workflows, prepare meeting materials, and coordinate cross-functional tasks to ensure efficient daily operations.

The role requires 3–5 years supporting senior leadership, excellence in communication, and strong organizational skills. You will interact with staff, vendors, and stakeholders while maintaining confidentiality and

Qualifications

• 3–5 years of experience supporting senior leadership or C-suite executives.
• Strong report-writing skills to compile, interpret, and present information clearly.
• Advanced proficiency with Word, Excel, PowerPoint and other productivity tools.
• Excellent written and verbal communication skills.
• Experience preparing executive-level presentations, summaries, and briefing materials.
• Ability to handle confidential information with discretion.
• Strong organizational skills and the ability to manage multiple priorities.
• Proven ability to build relationships with internal and external stakeholders.
• High attention to detail and accuracy.

Responsibilities

• Manage calendars, travel, logistics, and workflow in close collaboration with senior leadership.
• Provide administrative support including document management, word processing, spreadsheets, reports, and office support.
• Plan and prepare meetings with agendas, itineraries, materials, locations, virtual links, and calendar management.
• Respond to phone calls, emails, voicemails, mail, and greet guests; direct inquiries to staff.
• Support daily departmental operations, administrative duties, and special projects.
• Coordinate travel and logistics for company personnel.
• Complete finance-related tasks such as check requests, coding support, travel prep, and credit card reconciliations.
• Track and manage department supply inventory; maintain office equipment and workspace areas.
• Support department safety and security by executing emergency procedures when required.
• Orient new employees to the department; mentor and train as needed.
• Deliver professional customer service to staff, clients, vendors, and stakeholders with discretion.

Skills

Executive support

Calendar management

Clear communication

Documentation

Attention to detail

Relationship building

Multitasking

Discretion

Problem solving

Organizational skills

Tools

Microsoft Office Suite

Job description

Fairweather seeks an Administrative Coordinator to support executive leadership, manage calendars and travel, and handle document control. You will optimize office workflows, prepare meeting materials, and coordinate cross-functional tasks to ensure efficient daily operations.

The role requires 3–5 years supporting senior leadership, excellence in communication, and strong organizational skills. You will interact with staff, vendors, and stakeholders while maintaining confidentiality and