Executive Administrative Officer

SAIC; Chantilly (VA); On-site; USD 120,000 - 160,000; Full time

Job summary

SAIC in Chantilly, VA seeks an Executive Administrative Officer to support senior leaders, manage calendars, process travel and expenses, and coordinate events. The role requires TS/SCI clearance and extensive administrative experience in government or military contexts.

Responsibilities include maintaining front office systems, coordinating security-compliant meetings, and ensuring smooth operations with minimal supervision.

Qualifications

• Bachelor's degree and 10+ years of related experience; Masters and 8+ years; PhD or JD and 5+ years.
• Active Top Secret/SCI clearance.
• 3+ years of relevant administrative experience supporting Military/IC/Government leadership.
• Ability to work in a fast paced, dynamic, and team environment with no supervision.
• Strong problem identification/resolution skills, flexibility, initiative, and the ability to communicate with senior executives.
• Strong experience in writing/editing memos and correspondence.
• Excellent computer skills in MS Office (Word, Excel, PowerPoint).
• Ability to communicate with a diverse audience of decision makers with varying levels of programmatic/technical expertise.
• Effective communication, coordination, and customer engagement skills.

Responsibilities

• Provide administrative, project, and logistics support to senior managers, including the Government Program Manager and Front Office Staff.
• Manage senior manager calendars/schedules and coordinate visit requests.
• Process travel authorizations and expense reports.
• Create and maintain office tracking system.
• Arrange conference rooms/facilities and prepare meeting spaces with security considerations.
• Develop and maintain front office file plan.
• Ensure office supplies are adequate and reordered as needed.
• Assist with special event requirements including security and travel arrangements.

Education

Bachelor's degree

Master's degree

PhD or JD

Tools

MS Office

Job description

Description

SAIC is seeking an Executive Administrative Officer in Chantilly, VA.

Role Responsibilities to include:

• Provide administrative, project, and logistics support to senior managers, including the Government Program Manager and Front Office Staff that include Military and Civilian personnel.
• Manage senior manager calendars/schedules and coordinate visit requests.
• Process travel authorizations and expense reports.
• Create and maintain office tracking system.
• Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures.
• Develops and maintains front office file plan.
• Ensure the office maintains an adequate amount of office supplies and order more as needed.
• Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements.

Qualifications

Required Education and Experience

• Bachelors and ten (10) years or more of related experience; Masters and eight (8) years or more experience ; PhD or JD and five (5) years or more experience.
• Active Top Secret/SCI
• 3 years of relevant administrative experience supporting Military/IC/Government Civilian Leadership.
• Ability to work in a fast paced, dynamic, and team environment with no supervision.
• Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry).
• Strong experience in writing/editing memos and correspondence.
• Excellent computer skills in MS Office (Word, Excel, PowerPoint).
• Ability to communicate with a diverse audience of decision makers with varying levels of programmatic and technical expertise.
• Effective communication, coordination, and customer engagement skills.

Target salary range: $120,001 - $160,000. The estimate displayed represents the typical salary range for this position based on experience and other factors.